Time-off management in small and medium companies can be a nightmare even if your team is small. There’s a big work behind staff leaves on holidays or sick leaves. Someone in the team has to accept or deny requests in most of the companies and their decision can lead into breaks on the normal workflow of the team if someone is missing and the rest didn’t plan this person’s absence.
What does having a time off manager means for the HR department or person?
Dealing with time off requests can take more than 5 hours a week for the human resources department, twice taking in mind periods close to summer or Xmas. 90% of the time used at the end of the month is just used for dealing with the employee’s request, checking a poorly crafted calendar that is not always up to date and notifying other teammates. Repeat this process for each employee and take in mind that normally they will be taking from 4 to 5 requests until their total amount of days is over. Now, pray for no modifications. ?
Having software dealing with all these requests can help you drastically shorten the time that you spend on requests management. At Factorial we just simplified the process so you just have to accept or deny requests from employees. The rest is done through our technology. We guarantee privacy for every single user on our platform so our time off manager is much safer than using other vulnerable methods such as excel files.
In some companies, different employees are in charge of moderating requests. Maybe the team leader, or maybe each supervisor. If you already have this process inside your company you can keep working as always adding different time off supervisors for each team or employee. The company calendar will be updated automatically and we will notify the employee once you reply to the request.
Having access to relevant information on the decision process is vital to accept or deny an absence request. We know that by heart so our time off manager integrates all the information you need for making the right decision: which other employees will be out of the office, how many days will be the worker outside, an even if other people in the team will be on holidays during the same dates so you can be aware of potential production breaks.
Factorial’s time off manager aims to help small and medium companies like yours to access to the best management tools such as big companies do. Our time off manager and the rest of our software is free to use with no limits or fees.
How can this help to your team
Saving time on the process means faster replies to the employees. Something that they really appreciate when planning few days on holidays with their family or friends.
Safety is important. Have you ever thought about losing your computer, having a local file not protected by a password and storing personal data of the whole team in there? Quite risky. Moving to a time off management software will prevent you from losing all this information or having the wrong eyes reading something that they shouldn’t?
In fact, using a time off software has also other great points. For example, if you receive a request while you are out of the office, on the street or at home you can reply from inside the email and we will do the rest. No need to open your laptop and search for a file to update. Your team will appreciate the quickness.
This manager is also built thinking on the employees. They can also login to the software and check their personal data. Just their data, no other team member’s data. Employees have a limited version of the software to prevent displaying information that you don’t want to share with them.
If you want to know more about our time off manager check out our website. Move now to our intelligent manager and save time so you can spend it on what it matters the most, the employees.