{"id":13558,"date":"2020-03-02T23:45:14","date_gmt":"2020-03-02T21:45:14","guid":{"rendered":"https:\/\/factorialhr.com\/blog\/?p=13558"},"modified":"2025-09-15T17:22:29","modified_gmt":"2025-09-15T15:22:29","slug":"employee-annual-leave","status":"publish","type":"post","link":"https:\/\/factorialhr.com\/blog\/employee-annual-leave\/","title":{"rendered":"Managing Employee Annual Leave: Simple &#038; Effectively"},"content":{"rendered":"<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Rest, relaxation and other commitments \u2013 <strong>employee annual leave<\/strong> is taken for a myriad of reasons. If you are responsible for managing leave requests within your company, then you already know how important taking time off is for your employees. Not only does rest reduce employee\u2019s stress levels, but it also promotes motivation, and increases productivity, among other physical and mental benefits. It\u2019s for this reason, you want to make sure your employees are taking their full amount of leave every year.\u00a0<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Many human resource admins struggle to find the best way of<strong> how to keep track of an employee\u2019s yearly leave<\/strong>, especially when there are many leave cases that exist that complicate the process. With so many options for time-off: sick leave, stress leave, parental leave; finding a system that lets you easily track and monitor the happenings within the company is key!<\/span><\/p>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li><span style=\"font-weight: 400;\"><a href=\"#what\">What is holiday leave?<\/a><\/span><\/li>\n<li><span style=\"font-weight: 400;\"><a href=\"#questions\">Most asked questions about employee holiday entitlement<\/a><\/span><\/li>\n<li><span style=\"font-weight: 400;\"><a href=\"#process\">How HR managers can facilitate the process<\/a><\/span><\/li>\n<li><span style=\"font-weight: 400;\"><a href=\"#stress\">Stress leave from work<\/a><br \/>\n<\/span><\/li>\n<li><a href=\"https:\/\/factorialhr.com\/holidays-leaves-software\">PTO Tracking Software \u2705<\/a><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><!--HubSpot Call-to-Action Code --><span id=\"hs-cta-wrapper-5b34063f-4e5c-420a-8bc8-af7620e5af29\" class=\"hs-cta-wrapper\"><span id=\"hs-cta-5b34063f-4e5c-420a-8bc8-af7620e5af29\" class=\"hs-cta-node hs-cta-5b34063f-4e5c-420a-8bc8-af7620e5af29\"><!-- [if lte IE 8]>\n\n\n<div id=\"hs-cta-ie-element\"><\/div>\n\n\n<![endif]--><a href=\"https:\/\/factorialhr.com\/templates\/time-off-tracker-2022\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" id=\"hs-cta-img-5b34063f-4e5c-420a-8bc8-af7620e5af29\" class=\"hs-cta-img aligncenter\" style=\"border-width: 0px;\" src=\"https:\/\/no-cache.hubspot.com\/cta\/default\/4960096\/5b34063f-4e5c-420a-8bc8-af7620e5af29.png\" alt=\"New call-to-action\" width=\"900\" height=\"308\" \/><\/a><\/span><script charset=\"utf-8\" src=\"https:\/\/js.hscta.net\/cta\/current.js\"><\/script><script type=\"text\/javascript\"> hbspt.cta.load(4960096, '5b34063f-4e5c-420a-8bc8-af7620e5af29', {\"useNewLoader\":\"true\",\"region\":\"na1\"}); <\/script><\/span><!-- end HubSpot Call-to-Action Code --><\/p>\n<h2><span style=\"font-weight: 400;\"><a name=\"what\"><\/a>Annual Leave Explained<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">A<\/span><span style=\"font-weight: 400;\">nnual leave is<strong> paid time off<\/strong> work granted by employers to employees to be used for whatever the employee wishes.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Now, this raises a few questions, such as, \u2018Are part-time employees entitled to the same leave as full-time employees? Let\u2019s talk about entitlement when it comes to vacation leave and how it is paid out.\u00a0<\/span><\/p>\n<h4><b><a name=\"questions\"><\/a>How is employee leave paid?<\/b><\/h4>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">The time-off an employee is entitled to is usually paid at the same rate as an employee&#8217;s normal daily wage. Depending on the country, part-time employees are entitled to four weeks&#8217; holiday. However, this isn\u2019t the norm, especially not in the USA. Casual workers generally don&#8217;t receive any vacation entitlement but are often paid a compensatory amount as part of their annual leave pay period.<\/span><\/p>\n<h4><b>Are your employees entitled to leave?<\/b><\/h4>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">It may be hard to believe for some, but in the USA, <strong>there is no federal or state statutory minimum paid vacation<\/strong> or paid public holidays. Paid leave is at the discretion of the employers to its employees. In some companies, they choose to not offer paid holiday, while others do. The average number of paid vacation days offered by private employers is 10 days after 1 year of service, 14 days after 5 years, 17 days after 10 years, and 20 days after 20 years of service. These numbers are shocking when you consider how much paid holiday European employees receive. Some of the most <\/span><a href=\"https:\/\/factorialhr.com\/blog\/toxic-work-environment\/\"><span style=\"font-weight: 400;\">toxic workplaces<\/span><\/a><span style=\"font-weight: 400;\"> in the world in regards to time off are found in the United States.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Across the globe in Canada, it\u2019s standard to give employees at least one to two weeks, for every year worked. In countries like Australia, if you work<\/span><span style=\"font-weight: 400;\">\u00a0full-time, an employee is entitled to<\/span><span style=\"font-weight: 400;\"> twenty<\/span><span style=\"font-weight: 400;\">\u00a0annual accrued<\/span><span style=\"font-weight: 400;\"> days. In the UK, employees typically receive 20 days per annum, excluding bank holidays in the calendar year. <\/span><span style=\"font-weight: 400;\">In principle, vacation leave should be taken in the year in which it is due.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\"><a name=\"process\"><\/a>Managing Employee Time-off Requests\u00a0<\/span><\/h2>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Are you wondering how do you manage employee annual leave in the best way? We\u2019re going to share with you <\/span><span style=\"font-weight: 400;\">a better way to manage employee time off requests rather than with outdated <\/span><span style=\"font-weight: 400;\">time off excel spreadsheets<\/span><span style=\"font-weight: 400;\">. Here are a few tips for managing vacation requests better:<\/span><\/p>\n<h4><strong>Have a well-defined leave policy for employees<\/strong><\/h4>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Make sure to communicate the holiday entitlement policy with new hires during the onboarding process. All of this information should also be available in the employee onboarding handbook.<\/span><\/p>\n<h4><strong>Employ a tool to manage leaves (ie. <a href=\"https:\/\/factorialhr.com\/blog\/leave-management-system\/\">online leave management system<\/a>)<\/strong><\/h4>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">E<\/span><span style=\"font-weight: 400;\">nsure compliance with labor laws in regards to the minimum number of vacation days per year your employees are entitled by using holiday planning software.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\"><a name=\"request\"><\/a>Before Accepting Holiday Requests: What to know<\/span><\/h3>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">An employer must be aware of a few essential things before accepting an employee\u2019s vacation request.<\/span><\/p>\n<ul style=\"text-align: justify;\">\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">There are<strong> adequate resources to cover the absence<\/strong> to ensure business requirements are met.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">The <strong>leave is discussed and mutually decided <\/strong><\/span><span style=\"font-weight: 400;\">upon by the employer and employee.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Ensure there are<strong> no conflicting requests<\/strong> and\/or too many employees away at one time.\u00a0<\/span><\/li>\n<\/ul>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">While it is easy to just follow a \u2018first come first served\u2019 system when considering vacation requests, a better way of <\/span><span style=\"font-weight: 400;\">managing employee vacation<\/span><span style=\"font-weight: 400;\"> requests and absences are required. To ensure your business runs smoothly during yearly absences, proper absence management is necessary.<\/span><\/p>\n<p><!--HubSpot Call-to-Action Code --><span id=\"hs-cta-wrapper-436ee982-67e7-49b4-bf2b-4fde27fc621a\" class=\"hs-cta-wrapper\"><span id=\"hs-cta-436ee982-67e7-49b4-bf2b-4fde27fc621a\" class=\"hs-cta-node hs-cta-436ee982-67e7-49b4-bf2b-4fde27fc621a\"><!-- [if lte IE 8]>\n\n\n<div id=\"hs-cta-ie-element\"><\/div>\n\n\n<![endif]--><a href=\"https:\/\/cta-redirect.hubspot.com\/cta\/redirect\/4960096\/436ee982-67e7-49b4-bf2b-4fde27fc621a\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" id=\"hs-cta-img-436ee982-67e7-49b4-bf2b-4fde27fc621a\" class=\"hs-cta-img aligncenter\" style=\"border-width: 0px;\" src=\"https:\/\/no-cache.hubspot.com\/cta\/default\/4960096\/436ee982-67e7-49b4-bf2b-4fde27fc621a.png\" alt=\"New call-to-action\" width=\"900\" height=\"308\" \/><\/a><\/span><script charset=\"utf-8\" src=\"https:\/\/js.hscta.net\/cta\/current.js\"><\/script><script type=\"text\/javascript\"> hbspt.cta.load(4960096, '436ee982-67e7-49b4-bf2b-4fde27fc621a', {\"useNewLoader\":\"true\",\"region\":\"na1\"}); <\/script><\/span><!-- end HubSpot Call-to-Action Code --><\/p>\n<h3 style=\"text-align: justify;\"><span style=\"font-weight: 400;\"><a name=\"unused\"><\/a>Unused Annual Leave<\/span><\/h3>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Employees often ask, <\/span><span style=\"font-weight: 400;\">\u00a0<strong>what happens if I don&#8217;t take my annual leave?<\/strong> <\/span><span style=\"font-weight: 400;\">Can I lose my annual holiday leave days or am I able to roll them over into the following year? Many times, employees choose not to take the holidays they are entitled to; this may be due to the fact they are <\/span><a href=\"https:\/\/factorialhr.com\/blog\/recognizing-work-addiction\/\"><span style=\"font-weight: 400;\">workaholics,<\/span><\/a><span style=\"font-weight: 400;\"> or because they can\u2019t leave as a result of pressing deadlines or because they are short-staffed. One way to prevent this is by outlining a clear <strong>holiday policy<\/strong> that employees can easily reference in their online <a href=\"https:\/\/factorialhr.com\/employee-portal\">employee portal<\/a>.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Employees who do not take breaks or holiday leave experience lower productivity, quicker burnout, stress, <\/span><a href=\"https:\/\/factorialhr.com\/blog\/common-workplace-illnesses\/\"><span style=\"font-weight: 400;\">workplace illness<\/span><\/a><span style=\"font-weight: 400;\">, low motivation level among staff and high staff turnover, ultimately costing the company or business.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\"><a name=\"stress\"><\/a>Stress Leave from Work<\/span><\/h2>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">As an HR admin, there\u2019s one thing that\u2019s even more important than calculating holiday days; do you know what that is? Whether you like it or not, one of the most important aspects of your role is to act much like a \u2018school counselor\u2019. You should be able to <strong>be in tune with the needs of your employees<\/strong> and recognize when they are under excessive stress or pressure.\u00a0<\/span><\/p>\n<p><b>Is <a href=\"https:\/\/factorialhr.com\/blog\/stress-leave-from-work\/\" target=\"_blank\" rel=\"noopener\">stress leave from work<\/a> a part of the annual time-off?\u00a0<\/b><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Yes and no. An employee may choose to use a vacation day as a day off due to stress leave at work. However, more commonly, by law in most countries, employees are entitled to a certain amount of stress leave days a year. This number may range anywhere from 2-10. In addition, an employee often has other types of day off entitlements. Here are some of the most common types of leave which, by law, are often paid outside of the holiday allotment.\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Moving House<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Sick Leave (w\/ doctor\u2019s note)<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Getting Married<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Maternity\/paternity leave<\/span><\/li>\n<\/ul>\n<p style=\"text-align: left;\"><span style=\"font-size: 18pt;\"><a href=\"https:\/\/factorialhr.com\/holidays-leaves-software\">Effectively manage employee annual leaves w\/ Factorial\u2019s HR vacation tracking software.<\/a><\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Rest, relaxation and other commitments \u2013 employee annual leave is taken for a myriad of reasons. If you are responsible for managing leave requests within your company, then you already know how important taking time off is for your employees. Not only does rest reduce employee\u2019s stress levels, but it also promotes motivation, and increases<a href=\"https:\/\/factorialhr.com\/blog\/employee-annual-leave\/\" class=\"read-more\"> [&#8230;]<\/a><\/p>\n","protected":false},"author":136,"featured_media":13560,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[1],"tags":[],"class_list":["post-13558","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-human-resources"],"acf":{"topics":"time-off"},"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v21.5 (Yoast SEO v21.9.1) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Managing Employee Annual Leave: Simple &amp; Effectively | Factorial<\/title>\n<meta name=\"description\" content=\"Learn how to easily and effectively manage employee annual leave. 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