{"id":14215,"date":"2020-03-18T19:30:03","date_gmt":"2020-03-18T17:30:03","guid":{"rendered":"https:\/\/factorialhr.com\/blog\/?p=14215"},"modified":"2024-11-21T17:48:28","modified_gmt":"2024-11-21T15:48:28","slug":"onboarding-vs-orientation","status":"publish","type":"post","link":"https:\/\/factorialhr.com\/blog\/onboarding-vs-orientation\/","title":{"rendered":"Onboarding vs. Orientation &#8211; Is there really a difference?"},"content":{"rendered":"<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">There was a time when potential employees had their interview with human resources and, after being accepted, their first day consisted of a quick walk around the office and a brief introduction to the staff and their role. There was no standard practice for onboarding or orientation for new hires.\u00a0<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Before the standardization and implementation of onboarding workflows and orientation, most new hires would stroll around the office as someone would tell them &#8220;this is the lunchroom&#8221; and so on. Very often you were left feeling a little in the lurch. Nowadays, with the advancement of<\/span><b> company branding and image<\/b><span style=\"font-weight: 400;\">, such a simple introduction just doesn\u2019t cut it.\u00a0 This is where onboarding comes into play. However, if you were to ask the difference with onboarding vs. orientation, most would still scratch their heads perplexingly.<\/span><\/p>\n<ul>\n<li><span style=\"font-weight: 400;\"><a href=\"#differences\">Differences between onboarding and orientation<\/a><\/span><\/li>\n<li><span style=\"font-weight: 400;\"><a href=\"#duration\">How long should each stage last?\u00a0<\/a><\/span><\/li>\n<li><span style=\"font-weight: 400;\"><a href=\"#plan\">Planning for onboarding &amp; orientation<\/a><\/span><\/li>\n<li><span style=\"font-weight: 400;\"><a href=\"#pay\">Do we need to pay employees during onboarding?<\/a><\/span><\/li>\n<\/ul>\n<h2><span style=\"font-weight: 400;\"><a name=\"differences\"><\/a>Onboarding vs. Orientation<\/span><\/h2>\n<p style=\"text-align: justify;\"><a href=\"https:\/\/factorialhr.com\/blog\/what-is-onboarding\/\"><span style=\"font-weight: 400;\">Onboarding<\/span><\/a> <span style=\"font-weight: 400;\">exists to support the new hire as they gradually become familiarized with the company\u2019s culture, values and unspoken rules. The process consists of a series of events designed to aid employees to integrate into their departments. Employee onboarding helps new hires feel welcomed, leading to job satisfaction which, in turn, results in increased <\/span><a href=\"https:\/\/factorialhr.com\/blog\/nurturing-employee-experience\/\"><span style=\"font-weight: 400;\">employee engagement<\/span><\/a><span style=\"font-weight: 400;\">.\u00a0 Also, proper onboarding leads to less turnover, higher employee motivated and increased production.\u00a0 It\u2019s a win-win situation.\u00a0<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">So you may ask yourself what is the difference between onboarding and orientation? Well, a good onboarding plan includes the orientation &#8211; a key stage of the onboarding process &#8211; a course designed to teach new employees about the company\u2019s mission and their role as part of the big picture. During orientation, Human Resources address issues such as employee paperwork, system logins and passwords, and the review of health and safety. There are often lectures and training sessions, amongst other things, to help smooth the transition into the company.\u00a0<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">In a nutshell, <\/span><b>orientation is a brief introduction to the company<\/b><span style=\"font-weight: 400;\"> whereas onboarding is needed to get recent hires invested in their daily duties. Clearly both onboarding and orientation are crucial to the success of a new hire.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\"><a name=\"duration\"><\/a>Duration<\/span><\/h2>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">How long will a typical onboarding last? A thorough onboarding program often begins from the very moment a recruit accepts the job offer and <\/span><b>can last up to a year.<\/b><span style=\"font-weight: 400;\"> Within this time frame, new employees can expect to take part in the orientation, actively participate in presentations, and take on new projects. Regular meetings with their managers and Human Resources are also scheduled to monitor their progress. It\u2019s clear why more than a month is required.\u00a0<\/span><\/p>\n<p style=\"text-align: justify;\"><b>Orientation is a much simpler affair<\/b><span style=\"font-weight: 400;\"> lasting from a mere week to a month.\u00a0 New hires can expect to sit in on various presentations on company policies and have their questions about their new job answered.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\"><a name=\"plan\"><\/a>How do companies plan for onboarding and orientation?<\/span><\/h3>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Planning for onboarding vs orientation for new employees is quite different, but both are an absolute necessity. How do companies plan for <\/span><span style=\"font-weight: 400;\">effective onboarding<\/span><span style=\"font-weight: 400;\">? Here are the steps.<\/span><\/p>\n<h4><span style=\"font-weight: 400;\"><span style=\"text-decoration: underline;\">Initial Stages<\/span>\u00a0<\/span><\/h4>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Focus on what you want to achieve &#8211; employee satisfaction increased productivity, firm identification with the brand and smooth integration into the role amongst other things.\u00a0<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">The first step involves analyzing what is required for this new role.\u00a0 <\/span><b>How will you communicate your values and culture to your new hire?<\/b><span style=\"font-weight: 400;\"> How can you clearly state what is expected from them in their new role?\u00a0<\/span><\/p>\n<h4><span style=\"text-decoration: underline;\"><span style=\"font-weight: 400;\">Pre Onboarding<\/span><\/span><\/h4>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">The next step starts as soon as the employee accepts the offer, known as pre-onboarding.\u00a0 This involves gathering relevant information and registering the employee with the social security entity in your country.\u00a0 It\u2019s a good idea to keep in regular contact with the new employee. Keep in mind that they haven\u2019t yet started to work for you and other companies might swoop in stealing them.\u00a0 Maintaining close contact assures the recruit that you are taking a personal interest in them and that you are serious.\u00a0<\/span><\/p>\n<h4><span style=\"text-decoration: underline;\"><span style=\"font-weight: 400;\">Day 1<\/span><\/span><\/h4>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">The first day is a crucial part of making the employee feel welcome and comfortable. You might introduce the employee to their co-workers and show a short welcome video. Some even go as far as to gift a welcome pack. You should<\/span><b> explain workplace procedures<\/b><span style=\"font-weight: 400;\"> and give them anything they need in order to do their job (laptops, mobiles, etc). Twitter, for example, has a 75 step onboarding process which starts off by being gifted a t-shirt and a bottle of wine, breakfast with the CEO, a tour of the facilities, lunch and bi-weekly presentations.\u00a0<\/span><\/p>\n<h4><span style=\"text-decoration: underline;\"><span style=\"font-weight: 400;\">Week 1<\/span><\/span><\/h4>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">The orientation usually takes place during this time. All successful companies have a clear orientation process. Take, for example, LinkedIn\u2019s orientation covers a quick review of the company, ice-breaker introduction session, a campus tour and lunch, followed by a presentation explaining how the firm invests in its employees.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Again, it\u2019s a good idea for managers to have <\/span><b>followed up with the employee<\/b><span style=\"font-weight: 400;\"> within the first week to see how new hires feel in the workplace. Looking forward ideally you should arrange a catch up with them every 15-20 days.\u00a0\u00a0<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">You could also consider giving them a mentor &#8211; take Buffer, an online platform similar to Twitter,\u00a0 who has a \u2018three-buddy\u2019 system. Each \u2018buddy\u2019 plays a different role in the 6-week onboarding and makes the new hire feel guided and supported within the role.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Google&#8217;s focus on company culture and values makes\u00a0 <\/span><a href=\"https:\/\/www.process.st\/onboarding-process\/\"><span style=\"font-weight: 400;\">Google\u2019s onboarding plan<\/span><\/a><span style=\"font-weight: 400;\"> one to envy. The employee\u2019s new manager is given an <\/span><a href=\"https:\/\/factorialhr.com\/checklists\/download-free-onboarding-checklist\"><span style=\"font-weight: 400;\">onboarding checklist<\/span><\/a><span style=\"font-weight: 400;\"> of things to institute on the first day. Open, honest dialogue is encouraged throughout this process and new hires are helped to start building a social network.\u00a0<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">For help planning an effective onboarding and orientation let us help with <\/span><a href=\"https:\/\/factorialhr.com\/employee-onboarding-and-offboarding\"><span style=\"font-weight: 400;\">onboarding your employees<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\"><a name=\"pay\"><\/a>Are employees paid for the orientation period?<\/span><\/h2>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">In short yes.\u00a0 According to the<\/span><b> Fair Labor Standards Act <\/b><span style=\"font-weight: 400;\">employees must be paid for attending orientation related lectures, training sessions and any other administrative tasks.\u00a0 If you think about it, orientation usually takes place during normal working hours and so is mandatory for new employees. The orientation program requires new hires to perform certain work-related tasks (filling out new employee paperwork for example) and other aspects of their employment. For this reason, payment should be a given. On the other hand, in the case that orientation takes place outside normal working hours, is not related to their employment or is voluntary then payment is not required.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">When it comes to onboarding vs. orientation, they really go hand in hand. Orientation forms part of the onboarding process but <\/span><b>onboarding is a much wider concept<\/b><span style=\"font-weight: 400;\">.\u00a0 It goes beyond just telling a person their role in a company, but rather their role within the department as a whole.\u00a0 Once they have gone through the orientation program employees are ready for training. Following this, individuals are prepared with the tools to actively contribute to the success of their department.\u00a0<\/span><\/p>\n<h2 style=\"text-align: center;\"><a href=\"https:\/\/factorialhr.com\/employee-onboarding-and-offboarding\"><span style=\"color: green;\">Facilitate Onboarding &amp; Orientation for new hires with Factorial HR Software.<\/span><\/a><\/h2>\n<p><em>Contributed by\u00a0<\/em>Natasha Dilena;\u00a0<em>Edited by<\/em>\u00a0Tanya Lesiuk<\/p>\n","protected":false},"excerpt":{"rendered":"<p>There was a time when potential employees had their interview with human resources and, after being accepted, their first day consisted of a quick walk around the office and a brief introduction to the staff and their role. There was no standard practice for onboarding or orientation for new hires.\u00a0 Before the standardization and implementation<a href=\"https:\/\/factorialhr.com\/blog\/onboarding-vs-orientation\/\" class=\"read-more\"> [&#8230;]<\/a><\/p>\n","protected":false},"author":136,"featured_media":48132,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[347],"tags":[],"class_list":["post-14215","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-people-management"],"acf":{"topics":"talent-onboarding"},"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v21.5 (Yoast SEO v21.9.1) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Onboarding vs. Orientation - Is there really a difference? | Factorial<\/title>\n<meta name=\"description\" content=\"Onboarding vs. Orientation - interchangeable terms right? Wrong. 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