{"id":15267,"date":"2020-04-08T15:21:38","date_gmt":"2020-04-08T13:21:38","guid":{"rendered":"https:\/\/factorialhr.com\/blog\/?p=15267"},"modified":"2024-11-22T16:26:30","modified_gmt":"2024-11-22T14:26:30","slug":"background-check-for-employment","status":"publish","type":"post","link":"https:\/\/factorialhr.com\/blog\/background-check-for-employment\/","title":{"rendered":"Background Check for Employment &#8211; What Employers Need to Know"},"content":{"rendered":"<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">A background check for employment is a legal investigation to verify the identity, credentials and criminal background of an individual. It is a vital part of the recruitment process as it helps companies ensure they are hiring honest and trustworthy new recruits that can perform the duties of a position.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Pre-employment checks can create challenges for HR managers if they are not up to date with <\/span><a href=\"https:\/\/factorialhr.com\/blog\/hr-compliance-laws\/\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">compliance requirements<\/span><\/a><span style=\"font-weight: 400;\">. Find out what the various types of pre-employment screening checks are, how they differ between the UK and the US, and how an integrated applicant tracking system can help streamline the process.<\/span><\/p>\n<ul>\n<li><span style=\"font-weight: 400;\"><a href=\"#checks\">Background Checks &#8211; What to Know<\/a><\/span>\n<ul>\n<li><a href=\"#types\">Types of background screenings<\/a><\/li>\n<\/ul>\n<\/li>\n<li><span style=\"font-weight: 400;\"><a href=\"#screeningusa\">Pre Employment Screening in the US<\/a><\/span><\/li>\n<li><span style=\"font-weight: 400;\"><a href=\"#screeninguk\">Pre Hiring Screening Checks in the UK<\/a><\/span><\/li>\n<\/ul>\n<h2><span style=\"font-weight: 400;\"><a name=\"checks\"><\/a>What is a Background Check for Employment?\u00a0<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Pre-employment screening usually involves a criminal background check, employment history verification, and professional reference checks. Depending on the job, the process may also include drug screening and competency checks to assess an applicant\u2019s skills. However, these are typically conducted after a job offer has been made. Ultimately, it\u2019s an opportunity for an employer to check that an applicant is who they say they are and to verify the information contained in a CV.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Although the frequency, purpose, and legitimacy of background check for employment vary between countries and industries, most include the following:<\/span><\/p>\n<p><b><a name=\"types\"><\/a>Types of employment screening checks:<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Standard checks to verify qualifications and educational background<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">An employment reference check<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Employment history checks and investigations into employment gaps<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Criminal records checks<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Identity checks<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Right to work checks<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Checks for workers\u2019 compensation claims or employer sanctions<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Driving record checks\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Credit checks<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Social media screening<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Human Resources must conduct a series of database and reference checks to <\/span><b>verify the status of individual applicants<\/b><span style=\"font-weight: 400;\">. Some checks are advisable, others are legal requirements. Additionally, certain checks may require the prior consent of applicants to ensure compliance with data protection regulations. It is the responsibility of the HR manager to stay up to date with local requirements and processes.<\/span><\/p>\n<p><a href=\"https:\/\/factorialhr.com\/request-demo\"><img decoding=\"async\" class=\"alignnone wp-image-145367 size-full\" src=\"https:\/\/factorialhr.com\/wp-content\/uploads\/2020\/04\/22161856\/recruiting-banner-blog.png\" alt=\"Banner for Factorial's ATS platform for recruitment\" width=\"1921\" height=\"908\" srcset=\"https:\/\/factorialhr.com\/wp-content\/uploads\/2020\/04\/22161856\/recruiting-banner-blog.png 1921w, https:\/\/factorialhr.com\/wp-content\/uploads\/2020\/04\/22161856\/recruiting-banner-blog-300x142.png 300w, https:\/\/factorialhr.com\/wp-content\/uploads\/2020\/04\/22161856\/recruiting-banner-blog-1024x484.png 1024w, https:\/\/factorialhr.com\/wp-content\/uploads\/2020\/04\/22161856\/recruiting-banner-blog-768x363.png 768w, https:\/\/factorialhr.com\/wp-content\/uploads\/2020\/04\/22161856\/recruiting-banner-blog-1536x726.png 1536w\" sizes=\"(max-width: 1921px) 100vw, 1921px\" \/><\/a><\/p>\n<h2><span style=\"font-weight: 400;\"><a name=\"screeningusa\"><\/a>Pre-Employment Screening Checks in the US<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Background checks and other pre employment screening checks are a requirement across all states in the USA. The various comprehensive checks help organizations select the right candidate for the job. They also<\/span><b> reduce the risk of encountering potential negligent<\/b><span style=\"font-weight: 400;\"> hiring claims and lawsuits. Additionally, they can help to provide a safe working environment for employees, especially in industries where operations rely on skilled, trained employees.<\/span><\/p>\n<p>US federal and state laws govern the employment background screen industry and includes the following:<\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">The <\/span><a href=\"https:\/\/www.ftc.gov\/enforcement\/statutes\/fair-credit-reporting-act\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">Fair Credit Reporting Act<\/span><\/a><span style=\"font-weight: 400;\"> (FCRA), which protects the privacy of consumer report data<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">The <\/span><a href=\"https:\/\/www.eeoc.gov\/\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">Equal Employment Opportunity Commission<\/span><\/a><span style=\"font-weight: 400;\"> (EEOC), which enforces federal laws relating to discrimination<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">The <\/span><a href=\"https:\/\/www.ftc.gov\/\"><span style=\"font-weight: 400;\">Federal Trade Commission<\/span><\/a><span style=\"font-weight: 400;\"> (FTC), which oversees the FCRA, and the <\/span><a href=\"https:\/\/www.consumerfinance.gov\/\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">Consumer Financial Protection Bureau<\/span><\/a><span style=\"font-weight: 400;\"> (CFPB)<\/span><\/li>\n<li style=\"font-weight: 400;\"><a href=\"https:\/\/www.uscis.gov\/i-9\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">I9 Compliance<\/span><\/a><span style=\"font-weight: 400;\">, which requires all employees to verify their identity and employment authorization using form I9. This includes citizens and non-citizens.<\/span><\/li>\n<\/ul>\n<p><b><a name=\"include\"><\/a>A background check for employment in the US can include the following:<\/b><\/p>\n<h4><strong>Identity checks<\/strong><\/h4>\n<p><span style=\"font-weight: 400;\">Verify basic personal information including identity, social security verification, motor vehicle reports and passport validation. It is usually the first completed by a recruitment manager.\u00a0<\/span><\/p>\n<h4><strong>Criminal search services<\/strong><\/h4>\n<p><span style=\"font-weight: 400;\">Provide employers with past criminal records at a county, national and federal level.<\/span><\/p>\n<h4><strong>Verification services<\/strong><\/h4>\n<p><span style=\"font-weight: 400;\">These include employment and education verification, residential address verification, military service and reference verification, and professional license checks.\u00a0<\/span><\/p>\n<h4><strong>Additional services<\/strong><\/h4>\n<p><span style=\"font-weight: 400;\">These can include credit reports, civil reports, social media checks, drug and alcohol screening, and Facis 1, 2, 3 checks (Fraud and Abuse Control Information Systems).<\/span><\/p>\n<h2><span style=\"font-weight: 400;\"><a name=\"screeninguk\"><\/a>Pre-Employment Screening Checks in the UK\u00a0<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Although pre-employment screening checks in the UK are similar, they are regulated by different laws and restrictions.<\/span><\/p>\n<h4><strong>Criminal record checks<\/strong><\/h4>\n<p><span style=\"font-weight: 400;\">They must be proportionate and relevant to the role being applied for. They must also comply with the <\/span><a href=\"http:\/\/www.legislation.gov.uk\/ukpga\/1974\/53\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">Rehabilitation of Offenders Act<\/span><\/a><span style=\"font-weight: 400;\"> (ROA) 1974. Spent convictions (where someone who has committed a criminal offense but has not reoffended in a given period) cannot be requested.<\/span><\/p>\n<h4><strong>Education and credential checks<\/strong><\/h4>\n<p><span style=\"font-weight: 400;\">Used to verify the knowledge and skills included in a candidate\u2019s CV. These include checking university degrees, technical training, and other education and credential verifications.\u00a0<\/span><\/p>\n<h4><strong>Reference checks<\/strong><\/h4>\n<p><span style=\"font-weight: 400;\">References from previous employers are verified to ensure the right fit for a job. This can be done via phone or letter\/email. Discriminatory questions must be avoided at all times.<\/span><\/p>\n<h4><strong>Right to Work checks<\/strong><\/h4>\n<p><span style=\"font-weight: 400;\">These ensure an applicant is legally allowed to work in the UK. <\/span>These checks must be conducted for all applicants, regardless of race, nationality, or ethnic origin, to prevent discrimination claims. Additionally, records of all checks must be maintained.<\/p>\n<h4><strong>Credit checks<\/strong><\/h4>\n<p><span style=\"font-weight: 400;\">Usually reserved for those working in the financial sector and checks must be proportionate to the role in question (i.e. relevant for a financial director but not for an admin assistant).<\/span><\/p>\n<h4><strong>DVLA checks<\/strong><\/h4>\n<p><span style=\"font-weight: 400;\">Relevant for employees who drive on company time (such as sales reps or haulers). Names and dates of birth must be cross-referenced with information supplied on the criminal record consent form. A requirement of the <\/span><a href=\"http:\/\/www.legislation.gov.uk\/ukpga\/2007\/19\/contents\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">Corporate Manslaughter and Corporate Homicide Act 2007<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n<h4><strong>Social media screening<\/strong><\/h4>\n<p><span style=\"font-weight: 400;\">Optional step. You can conduct these checks to gain valuable insight into a candidate&#8217;s values and attitude. They can help detect any potentially incriminating activity that may impact the organization. Be sure to take care to avoid potential claims of discrimination.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">How Can an Applicant Tracking System Help?\u00a0<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">An <\/span><a href=\"https:\/\/factorialhr.com\/blog\/applicant-tracking-system\/\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">applicant tracking system<\/span><\/a><span style=\"font-weight: 400;\"> (ATS) is an automated platform that manages the recruiting and hiring process, including job postings and job applications. It helps consolidate and automate all processes relating to job candidates. Secondly, o<\/span>nce a hiring decision is made, the new employee background check can seamlessly integrate with the company\u2019s ATS. Lastly, background checks on current employees are similarly easy to incorporate, ensuring a smooth and efficient process.<\/p>\n<h3><b>Benefits of using an ATS for pre-employment vetting:<\/b><\/h3>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">A customized <\/span><a href=\"https:\/\/help.factorialhr.com\/hc\/en-us\/articles\/360005553638-Can-I-create-a-careers-page-from-Factorial\"><span style=\"font-weight: 400;\">careers page<\/span><\/a><span style=\"font-weight: 400;\"> can help you easily collect applicant information. You can fill in custom fields for candidates to complete, including background check information.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">By integrating screening services with recruitment software instead of outsourcing them you save time and money as all processes are centralized and automated, including requests for background report consent<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Integration reduces the number of interfaces needed to process an employment application and verify all data. Additionally, this results in a better user experience.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">By integrating the background check for employment with your <\/span><a href=\"https:\/\/factorialhr.com\/applicant-tracking-system\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">ATS<\/span><\/a><span style=\"font-weight: 400;\">\u00a0 you can ensure a fair and transparent screening process, as well as minimizing any risks of litigation.<\/span><\/li>\n<\/ul>\n<h2 style=\"text-align: center;\"><a href=\"https:\/\/factorialhr.com\/document-management\"><span style=\"font-weight: 400;\">Easily manage employee pre-check screening documents in one place thanks to Factorial.<\/span><\/a><\/h2>\n<p><i><span style=\"font-weight: 400;\">Written by <\/span><\/i><span style=\"font-weight: 400;\">Cat Symonds; <\/span><i><span style=\"font-weight: 400;\">Edited by<\/span><\/i><span style=\"font-weight: 400;\"> Tanya Lesiuk<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>&nbsp; A background check for employment is a legal investigation to verify the identity, credentials and criminal background of an individual. It is a vital part of the recruitment process as it helps companies ensure they are hiring honest and trustworthy new recruits that can perform the duties of a position. Pre-employment checks can create<a href=\"https:\/\/factorialhr.com\/blog\/background-check-for-employment\/\" class=\"read-more\"> [&#8230;]<\/a><\/p>\n","protected":false},"author":136,"featured_media":15269,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[1],"tags":[],"class_list":["post-15267","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-human-resources"],"acf":{"topics":"talent-recruitment"},"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v21.5 (Yoast SEO v21.9.1) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Background Check for Employment: Key Facts for Employers<\/title>\n<meta name=\"description\" content=\"Understand how employment background checks work in the US &amp; UK and how an integrated applicant tracking system could help your company.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/factorialhr.com\/blog\/background-check-for-employment\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Background Check for Employment - 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