{"id":53403,"date":"2021-08-05T18:31:04","date_gmt":"2021-08-05T16:31:04","guid":{"rendered":"https:\/\/factorialhr.com\/blog\/?p=53403"},"modified":"2021-12-23T17:21:07","modified_gmt":"2021-12-23T15:21:07","slug":"what-is-a-peo","status":"publish","type":"post","link":"https:\/\/factorialhr.com\/blog\/what-is-a-peo\/","title":{"rendered":"What is a PEO, Anyway? A Closer Look at HR Outsourcing"},"content":{"rendered":"<p>Companies are like evolving organisms.\u00a0 And like all living entities, <strong>expansions and changes come with growing pains.<\/strong>\u00a0 When HR-related tasks become too difficult, what\u2019s the best way to advance? What is a PEO and is it a good option for your company?<\/p>\n<p>HR teams often simultaneously juggle organizational tasks with team building and employee support. This leaves many business owners looking for<a href=\"https:\/\/factorialhr.com\/features\" target=\"_blank\" rel=\"noopener\"> a way to alleviate the workload of their HR staff.<\/a>\u00a0 The Professional Employer Organization (PEO) industry claims that its services are perfect for rapidly growing companies.<\/p>\n<p>But, <strong>what are some of the potential pitfalls to these services?<\/strong>\u00a0 Do the risks outweigh the benefits?<\/p>\n<p>This article will help those wishing to learn about PEOs and determine the best solution for their growing team.<\/p>\n<ul>\n<li><a href=\"#what\">What is a PEO?<\/a><\/li>\n<li><a href=\"#how\">How Much Does a PEO Cost?<\/a><\/li>\n<li><a href=\"#peo\">PEO Benefits: Do they Outweigh the Risks?<\/a><\/li>\n<li><a href=\"#disadvantages\">Disadvantages of Using a PEO<\/a><\/li>\n<li><a href=\"#is\">Is a PEO Right for My Company?<\/a><\/li>\n<li><a href=\"#alternatives\">PEO Alternatives: HR Software<\/a><\/li>\n<\/ul>\n<h2><a name=\"what\"><\/a>What is a PEO?<\/h2>\n<p>A PEO or Professional Employer Organization is a third-party HR service provider.\u00a0 In a nutshell, a PEO outsources the responsibilities that are normally handled by an HR department to unseen external entities.<\/p>\n<p>In other words, <strong>Professional Employer Organizations take control of the decisions and actions that are normally allotted to human resources.\u00a0<\/strong> They find and hire new talent, determine the compensation, and manage payroll.<\/p>\n<p>Generally, PEO\u2019s do the following<\/p>\n<ul>\n<li><a href=\"https:\/\/factorialhr.com\/blog\/recruitment-and-selection\/\" target=\"_blank\" rel=\"noopener\">Recruiting and selecting new talent<\/a><\/li>\n<li><a href=\"https:\/\/factorialhr.com\/blog\/types-of-employment-contracts\/\" target=\"_blank\" rel=\"noopener\">Processing employment contracts<\/a><\/li>\n<li><a href=\"https:\/\/factorialhr.com\/blog\/guide-to-employee-benefits-and-compensation\/\" target=\"_blank\" rel=\"noopener\">Determining employee benefits and compensation<\/a><\/li>\n<li><a href=\"https:\/\/factorialhr.com\/blog\/understanding-usa-payroll\/\" target=\"_blank\" rel=\"noopener\">Payroll processing<\/a><\/li>\n<li><a href=\"https:\/\/factorialhr.com\/blog\/usa-federal-employment-laws\/\" target=\"_blank\" rel=\"noopener\">Ensuring legal compliance<\/a><\/li>\n<\/ul>\n<p>PEOs work as \u201cco-employers\u201d with companies, and are \u201cco-liable\u201d for the workforce. The <a href=\"https:\/\/www.irs.gov\/government-entities\/third-party-payer-arrangements-professional-employer-organizations\" target=\"_blank\" rel=\"noopener\">IRS defines Professional Employer Organizations as statutory employers.<\/a>\u00a0 PEOs use their <strong>tax identification numbers (EIN) for the processes of hiring, paying, and withholding taxes.\u00a0<\/strong> This means that employees are technically regarded as working for the PEO service.<\/p>\n<p>Many companies choose to contract a PEO for financial reasons or to ensure compliance with HR-related labor laws. But, are they really a cost-effective solution?<\/p>\n<h2><a name=\"how\"><\/a>How much Does a PEO Cost?<\/h2>\n<p>Employers are often blindsided by the unpredictable pricetag of PEOs.\u00a0 Typically, they do <strong>not charge an unchanging fixed amount for their services.<\/strong>\u00a0 Here are some common pricing models that businesses should consider before handing over their HR responsibilities.<\/p>\n<ul>\n<li><strong>Per employee-<\/strong> Some professional employer organizations charge a monthly rate per employee.\u00a0 These payment plans are normally accompanied by an additional base fee.<\/li>\n<li><strong>Percentage of payroll + extra-<\/strong> Under this agreement, the PEO takes a percentage of a summed amount.\u00a0 This amount includes payroll, worker\u2019s compensation, employer practice liability insurance, and taxes.\u00a0 A payment plan of this type can be challenging for businesses.\u00a0 Since it is not a consistent number, it is not easy to plan for in the budget.<\/li>\n<\/ul>\n<p>In addition to the base expenses, professional employer organizations normally charge for extra services and processing fees.\u00a0 <strong>Be aware that PEOs are notorious for hidden charges.\u00a0 Do not fall prey to these additional costs!<\/strong><\/p>\n<ul>\n<li>Administrative fees<\/li>\n<li>Set up fees<\/li>\n<li>Fees for extra features<\/li>\n<\/ul>\n<p>Before agreeing to a payment plan, it is important to ask providers to provide a written account of all obligated charges.\u00a0 It\u2019s important to get a complete picture of all of the fees and expenses before an agreement is made.<\/p>\n<h2><a name=\"peo\"><\/a>PEO Benefits: Do they Outweigh the Risk?<\/h2>\n<p>Companies that don\u2019t have <a href=\"https:\/\/factorialhr.com\/request-demo\" target=\"_blank\" rel=\"noopener\">HR management software<\/a> to help them organize might look to PEOs as effective replacements.\u00a0 Here are some of the reasons why companies might solicit PEO services.<\/p>\n<ul>\n<li><strong>Anonymity-<\/strong> Some employers consider anonymity to be a strength for things like promotion and hiring.\u00a0 If there isn\u2019t a face associated with the process, perhaps there is less resentment amongst not promoted employees.<\/li>\n<li><strong>Less paperwork-<\/strong> Companies without automated HR processes are usually reliant on HR staff to complete a wide range of tasks.\u00a0 These may include <a href=\"https:\/\/factorialhr.com\/blog\/payslip-template-excel\/\" target=\"_blank\" rel=\"noopener\">creating employee payslips<\/a>, managing taxes, and employee contracts.\u00a0 Basically, they can complete busy work with accuracy and efficiency.<\/li>\n<li><strong>Legal Solutions-<\/strong> It can help you to comply with <a href=\"https:\/\/factorialhr.com\/blog\/employers-guide-to-payroll-tax\/\" target=\"_blank\" rel=\"noopener\">payroll tax laws<\/a> and other legal considerations.\u00a0 This can be an advantage for companies that are expanding and unfamiliar with a country\u2019s employment laws. However, employers should take note that PEOs are considered only partially liable for tax-related legal errors.<\/li>\n<\/ul>\n<h2><a name=\"disadvantages\"><\/a>Disadvantages of Using a PEO<\/h2>\n<p>Before moving forward, it\u2019s important to see the potential pitfalls.\u00a0 PEO\u2019s aren\u2019t right for everyone! There is no reason to contract a service that does not work to your advantage.\u00a0 To avoid unwanted surprises, consider these possibilities before surrendering HR responsibilities to a PEO.<\/p>\n<ul>\n<li><strong>People matter-<\/strong> When it comes to welcoming new staff and team building, there is no replacement for a visible HR team.\u00a0 The responsibilities of human resources cannot be simplified and separated from the psychological and emotional support of employees.\u00a0 A good HR team cannot be replaced with an anonymous and physically absent organization.<\/li>\n<li><strong>Reduced control-<\/strong> \u00a0Company leaders and HR managers know that talent is the most important asset to their growing business.\u00a0 Therefore, consideration of the consequences is necessary before committing to a service that takes control of the hiring process.<\/li>\n<li><strong>Lack of transparency-<\/strong> When there is a physical person present, it is much easier to see their actions and understand their processes. With a PEO, HR processes are a distant and removed mystery.\u00a0 The missing responsibilities also mean a lack of visibility.<\/li>\n<\/ul>\n<h2><a name=\"is\"><\/a>Is a PEO Right for My Company?<\/h2>\n<p>After looking at the pros and cons of PEOs, make a list of your company\u2019s priorities.\u00a0 Ask yourself the following questions<\/p>\n<h3>What is the Current Situation of my Company?<\/h3>\n<p>The efficacy and worth of PEOs change depending on the legal challenges that HR confronts.\u00a0 Companies that are getting started in new countries may need to quickly familiarize themselves with laws and regulations.\u00a0 PEO\u2019s can help them to have a good understanding of the legal framework in this new setting.<\/p>\n<p>On the other hand, companies that are dealing with legal challenges might try <a href=\"https:\/\/factorialhr.com\/document-management\" target=\"_blank\" rel=\"noopener\">HR software to help manage documents<\/a>.\u00a0 <a href=\"https:\/\/factorialhr.com\/blog\/hr-compliance\/\" target=\"_blank\" rel=\"noopener\">HR compliance checklists<\/a> can also provide direction when hiring foreign employees.<\/p>\n<h3>Am I Truly Saving Time and Money?<\/h3>\n<p>Many rapidly growing companies may think that professional employer organizations will cut the expense of hiring full-time HR employees.<\/p>\n<p>To properly answer this question, it is important to look at your organization\u2019s big and long-term picture.\u00a0 PEOs might indeed be able to efficiently complete specific tasks, <strong>but will the outsourced hiring process ultimately lead to increased turnover?<\/strong><\/p>\n<p>Employee happiness and satisfaction should be given the weight and value of money. \u00a0 The team is the greatest asset of any organization and human resources act as a support system for that team.<\/p>\n<h2><a name=\"alternatives\"><\/a>PEO Alternatives: HR Software<\/h2>\n<p>With every critical business decision, is important to know all of your options.<\/p>\n<p>Instead of jumping into an agreement with a PEO service provider, <a href=\"https:\/\/factorialhr.com\/get-started\" target=\"_blank\" rel=\"noopener\">try automated HR Software<\/a>.<\/p>\n<p>HR software can lighten the load of HR by automating organizational tasks like scheduling and time off.<\/p>\n<p>Employers who do not like the idea of a third party making hiring decisions might benefit from an <a href=\"https:\/\/factorialhr.com\/applicant-tracking-system\" target=\"_blank\" rel=\"noopener\">applicant tracking system<\/a>.<\/p>\n<p>Human resources can focus on bringing the human touch to their business while allowing software to do the busywork.\u00a0 <strong>Rather than eliminating people from the equation, companies can focus on what matters the most.<\/strong><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Companies are like evolving organisms.\u00a0 And like all living entities, expansions and changes come with growing pains.\u00a0 When HR-related tasks become too difficult, what\u2019s the best way to advance? What is a PEO and is it a good option for your company? HR teams often simultaneously juggle organizational tasks with team building and employee support.<a href=\"https:\/\/factorialhr.com\/blog\/what-is-a-peo\/\" class=\"read-more\"> [&#8230;]<\/a><\/p>\n","protected":false},"author":75,"featured_media":53486,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[1],"tags":[],"class_list":["post-53403","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-human-resources"],"acf":{"topics":false},"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v21.5 (Yoast SEO v21.9.1) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>What is a PEO, Anyway? 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