{"id":61233,"date":"2021-11-25T17:38:26","date_gmt":"2021-11-25T15:38:26","guid":{"rendered":"https:\/\/factorialhr.com\/blog\/?p=61233"},"modified":"2024-12-19T16:01:56","modified_gmt":"2024-12-19T14:01:56","slug":"hybrid-work-schedule","status":"publish","type":"post","link":"https:\/\/factorialhr.com\/blog\/hybrid-work-schedule\/","title":{"rendered":"Hybrid work schedule: Finding a balance"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Throughout the Covid pandemic, many companies were forced to adjust to remote working models. Now that the world has begun to return to normality, many companies are <strong>opting to maintain a hybrid work schedule.<\/strong> This offers a balance of remote and office-based work and it\u2019s proving to be a successful model for many companies. It is also an option that benefits many employees. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">In fact, according to a recent report by USA Today, <a href=\"https:\/\/eu.usatoday.com\/story\/money\/2021\/11\/11\/workplace-survey-remote-pay-cut-covid\/6367601001\/\" target=\"_blank\" rel=\"noopener\">nearly 50% of workers<\/a> would be willing to take a pay cut for remote working options<\/span><span style=\"font-weight: 400;\"><strong>.<\/strong> There are a few things to consider, however, including the logistical challenges they can present to people teams.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In this post, we will take a look at the hybrid work model and the benefits it offers. We will also discuss the various hybrid work models being used and which tools will help you implement and coordinate a model that works best for you. <a href=\"https:\/\/factorialhr.com\/templates\/download-time-attendance-excel\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" class=\"aligncenter wp-image-78073 size-full\" src=\"https:\/\/factorialhr.com\/wp-content\/uploads\/2021\/11\/07175131\/time-and-attendance-template-1.jpg\" alt=\"hybrid-work-model\" width=\"900\" height=\"308\" srcset=\"https:\/\/factorialhr.com\/wp-content\/uploads\/2021\/11\/07175131\/time-and-attendance-template-1.jpg 900w, https:\/\/factorialhr.com\/wp-content\/uploads\/2021\/11\/07175131\/time-and-attendance-template-1-300x103.jpg 300w, https:\/\/factorialhr.com\/wp-content\/uploads\/2021\/11\/07175131\/time-and-attendance-template-1-768x263.jpg 768w\" sizes=\"(max-width: 900px) 100vw, 900px\" \/><\/a><\/span><\/p>\n<p><b><div class=\"js-toc toc\">\n<p class=\"js-toc-title toc__title\">Table of Contents<\/p>\n<nav id=\"fac_toc_nav\" class=\"js-toc-nav toc__nav\" aria-label=\"Table of Contents\"><ol class=\"toc__list toc__list--level-1\"><li class=\"toc-heading-level-2\"><a class=\"toc__link toc-link-heading-1\" href=\"https:\/\/factorialhr.com\/blog\/hybrid-work-schedule\/#what-is-a-hybrid-work-schedule\" title=\"What is a hybrid work schedule?\" data-target-id=\"what-is-a-hybrid-work-schedule\">What is a hybrid work schedule?<\/a><\/li><li class=\"toc-heading-level-2\"><a class=\"toc__link toc-link-heading-2\" href=\"https:\/\/factorialhr.com\/blog\/hybrid-work-schedule\/#benefits-of-a-hybrid-work-schedule\" title=\"Benefits of a hybrid work schedule\u00a0\" data-target-id=\"benefits-of-a-hybrid-work-schedule\">Benefits of a hybrid work schedule\u00a0<\/a><\/li><li class=\"toc-heading-level-2\"><a class=\"toc__link toc-link-heading-3\" href=\"https:\/\/factorialhr.com\/blog\/hybrid-work-schedule\/#determining-the-right-hybrid-work-model\" title=\"Determining the right hybrid work model\u00a0\" data-target-id=\"determining-the-right-hybrid-work-model\">Determining the right hybrid work model\u00a0<\/a><\/li><li class=\"toc-heading-level-2\"><a class=\"toc__link toc-link-heading-4\" href=\"https:\/\/factorialhr.com\/blog\/hybrid-work-schedule\/#implementing-a-hybrid-work-schedule\" title=\"Implementing a hybrid work schedule\u00a0\" data-target-id=\"implementing-a-hybrid-work-schedule\">Implementing a hybrid work schedule\u00a0<\/a><\/li><li class=\"toc-heading-level-2\"><a class=\"toc__link toc-link-heading-5\" href=\"https:\/\/factorialhr.com\/blog\/hybrid-work-schedule\/#hybrid-work-models-and-office-space\" title=\"Hybrid work models and office space\" data-target-id=\"hybrid-work-models-and-office-space\">Hybrid work models and office space<\/a><\/li><li class=\"toc-heading-level-2\"><a class=\"toc__link toc-link-heading-6\" href=\"https:\/\/factorialhr.com\/blog\/hybrid-work-schedule\/#how-to-coordinate-flexible-and-hybrid-work-schedules\" title=\"How to coordinate flexible and hybrid work schedules\u00a0\" data-target-id=\"how-to-coordinate-flexible-and-hybrid-work-schedules\">How to coordinate flexible and hybrid work schedules\u00a0<\/a><\/li><\/ol><\/nav><\/div>\u00a0<\/b><!-- end HubSpot Call-to-Action Code --><\/p>\n<h2><b>What is a hybrid work schedule?<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">A hybrid work schedule is a working model that <strong>enables employees to combine working in the office with working from home<\/strong>. This model is becoming increasingly popular as Covid lockdowns ease because companies are realizing that there is no need to return to a 100% office-based environment. This provides employees with a level of flexibility that hasn\u2019t been seen before.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The rapid shift to remote work when the <strong>first Covid wave hit was a shock to the system for most people<\/strong>. A new army of <\/span><a href=\"https:\/\/factorialhr.com\/blog\/remote-workers\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">remote workers<\/span><\/a><span style=\"font-weight: 400;\"> was forced to adjust to a new way of working. Although this model offered many benefits, such as a lack of commute and a better work-life balance, it also led to<strong> an increase in employee burnout and issues with communication.<\/strong> <\/span><\/p>\n<p><span style=\"font-weight: 400;\">A hybrid work schedule could be the solution that finds the right balance between the two working models. You get the benefits of working from home, but you also get to touch base with your colleagues on a regular basis. A win-win solution.\u00a0<\/span><\/p>\n<h2><b>Benefits of a hybrid work schedule<\/b><span style=\"font-weight: 400;\">\u00a0<\/span><\/h2>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\"><strong>A hybrid work schedule offers the right balance of convenience and productivity.<\/strong> For one thing, your employees spend less time commuting. They also spend less time distracted by the usual comings and goings of a crowded office. Instead, their time can be used more efficiently, allowing them to be more productive but also giving them the convenience of being able to attend to non-work tasks when needed. The flexibility of a hybrid work model also benefits employees with caregiving and other outside-of-work responsibilities as they can adapt their schedule around other duties. The same goes for employees with chronic physical or mental health issues who may sometimes struggle to be productive in a traditional setting, resulting in reduced absence rates.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\"><strong>The autonomy that a hybrid solution offers results in increased job satisfaction.<\/strong> This is because employees feel valued and that their health and well-being is important. It also results in less burnout, increased engagement, and improved communication compared to exclusively remote working models.<\/span><\/li>\n<li><strong>A hybrid work model increases employee engagement and output.<\/strong> Less stress, reduced time commuting to and from the office, working where and when they like, freeing up more time for exercise. These are the ingredients that pump up productivity and keep burnout at bay.<\/li>\n<li><strong>The future of work is agile.<\/strong> The companies that set themselves up for long-term workplace flexibility today will be in a stronger position than those that don\u2019t. Regardless of diseases, the organizational agility that comes with hybrid work schedules is key to any organization&#8217;s success.<\/li>\n<li><span style=\"font-weight: 400;\"><strong>The final obvious benefit is cost savings.<\/strong> Flexible working means fewer employees are at the office at one time, resulting in savings on office space and utilities.<\/span><\/li>\n<\/ul>\n<h2><b>Determining the right hybrid work model\u00a0<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">If you decide to implement a flexible schedule at your company, then you need to determine which hybrid work model works best for you.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Generally speaking, there are 4 models currently being used by companies around the world:<\/span><\/p>\n<h3><b>The at-will model<\/b><span style=\"font-weight: 400;\">\u00a0<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">This model provides <strong>the most flexibility,<\/strong> as employees can choose the work arrangement that works best for them on any given day. They can come into the office whenever they have a meeting or just decide they would like a break from home.\u00a0 This gives them the flexibility to work remotely when it suits them better. This model has its obvious downsides, though, as you never know how many people will be in the office at any given time.<\/span><\/p>\n<h3><b>The split-week model<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">This model <strong>splits the week between working from home and working from the office.<\/strong> Employees have designated days each week when they come into the office. This means that everyone knows who will be in on which day. This hybrid work schedule enables managers to stay in touch with their teams on a fixed regular basis.<\/span><\/p>\n<h3><b>The shift work model<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">This model <strong>works best in companies where employees work shifts.<\/strong> Half the team come into work for the morning shift, and half the team comes in for the afternoon shift. The rest of the time, employees work from home. This model has a few downsides. The most notable is that employees have to either start work very early or finish very late. This can make it difficult for employees to juggle childcare arrangements.\u00a0<\/span><\/p>\n<h3><b>The week-by-week model<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Finally, the fourth model is where <strong>employees alternate between working from home and working onsite on a weekly basis.<\/strong> You can use this model if you have large teams that need to use your office space together at the same time and meet up for reviews, deadlines, and updates.<\/span><\/p>\n<h2><b>Implementing a hybrid work schedule\u00a0<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">You have to take many things into consideration if you decide to implement a sustainable hybrid work schedule in your company. Firstly, <strong>you need to think about autonomy, collaboration, and productivity<\/strong> so that there is a sense of inclusivity between team members. Secondly, you need to make sure employees are performing to the best of their ability and they have the right <\/span><a href=\"https:\/\/factorialhr.com\/blog\/tools-for-remote-workers\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">tools<\/span><\/a><span style=\"font-weight: 400;\"> and resources to fulfil their duties remotely.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Communication is also a key factor. <strong>You need to establish how teams and individuals will communicate to ensure seamless operations between on-site and off-site workers.<\/strong> Make sure your employees are up to date with all new policies and procedures. You could even share a few <\/span><a href=\"https:\/\/factorialhr.com\/blog\/tips-for-working-remotely\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">tips for working remotely<\/span><\/a><span style=\"font-weight: 400;\"> and <\/span><a href=\"https:\/\/factorialhr.com\/blog\/work-from-home-optimize-home-office\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">optimizing their home office<\/span><\/a><span style=\"font-weight: 400;\"> to help them adjust to their new schedules.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Here are a few other questions you will need to ask yourself:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Will your employees have the freedom to choose when they come into the office, or will there be fixed schedules?<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Is there going to be a set schedule for working hours?<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">How will you manage team meetings and other departmental activities?<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Will you offer a dedicated workspace for each employee, or will you implement a \u201chot desking\u201d policy?<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">What about stipends for home office supplies or utilities?<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Which tools will you use to measure performance and output?<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">How will you make sure employees working from home have access to the same tools and <\/span><a href=\"https:\/\/factorialhr.com\/blog\/newest-software-for-remote-workers\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">remote software<\/span><\/a><span style=\"font-weight: 400;\"> as those working from the office?<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Do you need to offer training to your managers so that they are ready to manage a hybrid workforce?<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Which platforms will you use to ensure all teams stay connected, both to each other and to other departments?<\/span><\/li>\n<\/ul>\n<p><a href=\"https:\/\/factorialhr.com\/get-started\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" class=\"aligncenter wp-image-78074 size-full\" src=\"https:\/\/factorialhr.com\/wp-content\/uploads\/2021\/11\/07175605\/manage-hybrid-and-remote-banner-1.jpg\" alt=\"hybrid-teams\" width=\"900\" height=\"308\" srcset=\"https:\/\/factorialhr.com\/wp-content\/uploads\/2021\/11\/07175605\/manage-hybrid-and-remote-banner-1.jpg 900w, https:\/\/factorialhr.com\/wp-content\/uploads\/2021\/11\/07175605\/manage-hybrid-and-remote-banner-1-300x103.jpg 300w, https:\/\/factorialhr.com\/wp-content\/uploads\/2021\/11\/07175605\/manage-hybrid-and-remote-banner-1-768x263.jpg 768w\" sizes=\"(max-width: 900px) 100vw, 900px\" \/><\/a><\/p>\n<h2><b>Hybrid work models and office space<\/b><\/h2>\n<p>Aside from scheduling difficulties, hybrid work models can pose problems when it comes to things like available office space and desks.\u00a0 Many hybrid teams choose to implement &#8220;hot desking&#8221; and employee workspace is available on a first come, first serve basis.<\/p>\n<p>Although hot desking solves some of the problems that come with hybrid work models, it does not account for everything.\u00a0 Particularly, it can be difficult to ensure a comfortable working environment for everyone when there is limited space available. Under these circumstances, it actually runs the risk of discouraging employees from coming into the office.<\/p>\n<p>The best way to make sure hybrid work works for everyone is to use a desk reservation system like the one offered by <a href=\"https:\/\/app.trydesky.com\/login\" target=\"_blank\" rel=\"noopener\">Desky<\/a>.\u00a0 Desky is a new Factorial application that allows you to design an office map and book workspaces.\u00a0 Not only does this solve the logistical problems that come with hybrid office space, but it allows you to promote productivity and gain visibility into your team&#8217;s hybrid working schedule.<\/p>\n<h2><b>How to coordinate flexible and hybrid work schedules\u00a0<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">One final important thing you need to consider when you implement your hybrid work schedule is <strong>how you are going to manage and coordinate it.<\/strong> Are you going to use specific tools and technology to <\/span><a href=\"https:\/\/factorialhr.com\/blog\/shift-management\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">manage shifts<\/span><\/a><span style=\"font-weight: 400;\">?\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">One option is to use an <a href=\"https:\/\/factorialhr.com\/blog\/employee-schedule-template\/\" target=\"_blank\" rel=\"noopener\">employee schedule template<\/a> to keep things organized. However, this is a basic tool that\u2019s open to confusion and human error. This means it\u2019s not a great solution in the long term.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Another option is to invest in <\/span><a href=\"https:\/\/factorialhr.com\/blog\/shift-scheduler-software\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">shift scheduler software<\/span><\/a><span style=\"font-weight: 400;\">. <strong>This makes it easy to plan recurring shifts on a regular basis, visualize schedules, and run custom reports.<\/strong> You can use tools to assign and alter employee shifts, run reports to see trends and visualize important data. And your employees can easily check up on their upcoming shifts and request changes through an employee portal. All this makes for a much more efficient hybrid work model.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you are looking for a shift management solution, Factorial may be just what you are looking for. Our shift management software is included with a subscription to Factorial\u2019s comprehensive HR software. Our all-in-one HR solution offers other <\/span><a href=\"https:\/\/factorialhr.com\/blog\/telecommuting-software\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">telecommuting software<\/span><\/a><span style=\"font-weight: 400;\"> features too, <strong>such as communication platforms and document managers.<\/strong><\/span><\/p>\n<p><span style=\"font-weight: 400;\">You can use the software to:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Organize and manage your employees&#8217; work schedules\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Plan employee shift scheduling weekly or over a longer duration<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Receive notifications of newly published or modified staff shifts<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Create schedules for employee shifts in the employee shift schedule app<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Filter employees and shifts by teams<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Filter by location and office<\/span><\/li>\n<\/ul>\n<p><a href=\"https:\/\/factorialhr.com\/get-started\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">Sign up<\/span><\/a><span style=\"font-weight: 400;\"> now to try Factorial\u2019s shift scheduler for free.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Throughout the Covid pandemic, many companies were forced to adjust to remote working models. Now that the world has begun to return to normality, many companies are opting to maintain a hybrid work schedule. This offers a balance of remote and office-based work and it\u2019s proving to be a successful model for many companies. It<a href=\"https:\/\/factorialhr.com\/blog\/hybrid-work-schedule\/\" class=\"read-more\"> [&#8230;]<\/a><\/p>\n","protected":false},"author":80,"featured_media":61339,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[1],"tags":[],"class_list":["post-61233","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-human-resources"],"acf":{"topics":false},"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v21.5 (Yoast SEO v21.9.1) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Hybrid work schedule: Finding a balance | Factorial<\/title>\n<meta name=\"description\" content=\"Hybrid work schedule: what is it and how does it work? 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