{"id":62523,"date":"2021-12-15T15:00:50","date_gmt":"2021-12-15T13:00:50","guid":{"rendered":"https:\/\/factorialhr.com\/blog\/?p=62523"},"modified":"2026-05-15T12:09:18","modified_gmt":"2026-05-15T10:09:18","slug":"small-business-hr-outsourcing","status":"publish","type":"post","link":"https:\/\/factorialhr.com\/blog\/small-business-hr-outsourcing\/","title":{"rendered":"Everything You Need to Know About Small Business HR Outsourcing"},"content":{"rendered":"<p>Whether you are a large or small business, HR is a vital part of any company. If you are a small business manager with limited personnel, then you may not have a dedicated HR department to handle all employee-related matters. If that\u2019s the case, then you may want to consider the benefits of small business HR outsourcing. The variety of solutions on offer can help you <strong>effectively manage critical areas of your business without putting extra strain on your staff.<\/strong><\/p>\n<p>In this post, we will take a look at HR outsourcing options for your business, including PEO and HR SaaS outsourcing, to help you find the right HR services for small business. We will break down the advantages and costs associated with HR outsourcing to help you find the right cost-effective services for your business.<\/p>\n<div class=\"key-facts-box\">\n<h3>Key Facts: Small Business HR Outsourcing<\/h3>\n<ul>\n<li><strong>Primary Function:<\/strong> Small business HR outsourcing involves contracting a third-party provider or using specialized software to manage HR functions like payroll, benefits, and compliance, freeing up internal resources for core business activities.<\/li>\n<li><strong>Market Adoption:<\/strong> <a href=\"https:\/\/www.paradigmie.com\/post\/best-hr-outsourcing-small-business\" target=\"_blank\" rel=\"noopener\">Small and medium-sized enterprises (SMEs) are the largest consumers of HR outsourcing, representing approximately 65% of all clients<\/a> in the sector.<\/li>\n<li><strong>Cost Structure:<\/strong> In 2026, <a href=\"https:\/\/www.wisemonk.io\/blogs\/hr-outsourcing-prices\" target=\"_blank\" rel=\"noopener\">outsourcing costs for a small business can range from $45 to $160 per employee per month<\/a> for basic services, with more comprehensive packages costing more.<\/li>\n<li><strong>Proven ROI:<\/strong> According to the National Association of Professional Employer Organizations (NAPEO), businesses that use a Professional Employer Organization (PEO) for HR outsourcing <a href=\"https:\/\/www.equityhr.com\/blog\/the-difference-between-a-peo-and-hr-software\/\" target=\"_blank\" rel=\"noopener\">grow 7-9% faster and are 50% less likely to go out of business<\/a>.<\/li>\n<\/ul>\n<\/div>\n<div data-banner-id=\"166561\" data-banner-type=\"freebie\" data-category=\"Tips\">\n<div>\n<div><\/div>\n<div><div class=\"factorial-banner inline-banner banner-freebie category-tips\"\n    data-banner-id=\"166561\"\n    data-banner-type=\"freebie\"\n    data-category=\"Tips\">\n    <div class=\"banner-content\">\n        <div class=\"banner-text\">\n                            <h4>Your free HR audit checklist<\/h4>\n            \n                            <p>Get ahead and download our free HR audit checklist! It helps you save time and effort while planning your next audit.<\/p>\n            \n                            <a href=\"https:\/\/factorialhr.com\/templates\/download-free-hr-audit-checklist\"\n                    class=\"factorial-cta-button not-prose freebie\" data-cta=\"freebie\" data-cta-position=\"inline-banner\">\n                    Download for free                <\/a>\n                    <\/div>\n\n        <div class=\"banner-image has-image\">\n            <img decoding=\"async\" src=\"https:\/\/factorialhr.com\/wp-content\/uploads\/2025\/08\/21111736\/MacBook-Pro.png\" class=\"not-prose\" \/>\n        <\/div>\n    <\/div>\n<\/div><\/div>\n<\/div>\n<\/div>\n<p><strong>Table of Contents<\/strong><\/p>\n<ol>\n<li><a href=\"#what-is-small-business-hr-outsourcing\" rel=\"noopener\">What Is Small Business HR Outsourcing?<\/a><\/li>\n<li><a href=\"#which-hr-services-do-small-businesses-outsource-most\" rel=\"noopener\">Which HR Services Do Small Businesses Outsource Most?<\/a><\/li>\n<li><a href=\"#what-are-the-main-types-of-hr-outsourcing-models\" rel=\"noopener\">What Are the Main Types of HR Outsourcing Models?<\/a><\/li>\n<li><a href=\"#advantages-of-small-business-hr-outsourcing\" rel=\"noopener\">Advantages of Small Business HR Outsourcing<\/a><\/li>\n<li><a href=\"#how-much-does-small-business-hr-outsourcing-cost-in-2026\" rel=\"noopener\">How Much Does Small Business HR Outsourcing Cost in 2026?<\/a><\/li>\n<li><a href=\"#hr-solutions-for-small-businesses\" rel=\"noopener\">HR Solutions for Small Businesses<\/a><\/li>\n<\/ol>\n<h2 id=\"what-is-small-business-hr-outsourcing\"><b>What Is Small Business HR Outsourcing?<\/b><\/h2>\n<p>HR outsourcing is when <strong>a company transfers the management of certain HR functions to a third-party provider or scalable software solution.<\/strong> This can include the outsourcing of recruitment and talent development, payroll, and regulatory compliance, amongst other business functions. You can opt to outsource single processes or the entirety of your human resources functions, depending on your individual needs and requirements.<\/p>\n<p>Many small businesses choose to outsource some or all of their HR functions to save time and money. Legal compliance is another big factor, as you can pass on responsibility to a third party. This then frees up valuable time for you to focus on what matters most: the growth and development of your small business.<\/p>\n<p>If you are interested in outsourcing your HR functions, then you need to be aware of all the options available. You might decide to outsource to a third-party service provider, which comes with its advantages and disadvantage, or opt for <strong>a more cost-effective solution<\/strong> where you still regain control of your processes, such as a SaaS software solution. More on this shortly.<\/p>\n<p>First, let\u2019s take a look at some of the most commonly outsourced HR services for small business.<\/p>\n<h2 id=\"which-hr-services-do-small-businesses-outsource-most\"><b>Which HR Services Do Small Businesses Outsource Most?<\/b><\/h2>\n<p>The most commonly outsourced HR functions are payroll, benefits administration, and recruitment. These are often the most time-consuming and compliance-heavy tasks, making them ideal for outsourcing.<\/p>\n<p>Small businesses in the US often choose to outsource benefits programs for health care, including the federally mandated <a href=\"https:\/\/www.dol.gov\/general\/topic\/health-plans\/cobra\" target=\"_blank\" rel=\"noopener\">Consolidated Omnibus Budget Reconciliation Act<\/a>, known as COBRA, and pension and retirement plans. Many companies also choose to outsource their annual company audit, as this provides a guarantee that the company is complying with all legal requirements.<\/p>\n<p>A number of small businesses also choose to outsource additional HR functions, including <strong>temporary staffing, training and development, performance management, and IT software services.<\/strong> However, this is to a much lesser extent than the previously mentioned HR functions, as most companies tend to favor the control that is maintained when these functions are kept in-house.<\/p>\n<h2 id=\"what-are-the-main-types-of-hr-outsourcing-models\"><b>What Are the Main Types of HR Outsourcing Models?<\/b><\/h2>\n<p>There are a number of HR outsourcing options for you to choose from. The service that works best for you will<strong> depend on the size of your company, and how many HR functions you want to outsource. <\/strong>It will also depend on whether you want to fully outsource all management and responsibility to a third-party service provider or choose a more cost-effective software solution to simplify and automate your processes so that you can manage them in-house.<\/p>\n<p>The main models are Professional Employer Organizations (PEOs), which create a co-employment relationship, and Administrative Services Organizations (ASOs) or Human Resources Outsourcing (HROs), where the business retains full legal employment responsibility. A third popular option is using HR software (SaaS) to automate and manage processes internally.<\/p>\n<p>Let\u2019s take a look at a few HR outsourcing strategies you can use to improve operations at your business.<\/p>\n<h3>PEO<\/h3>\n<p>A professional employer organization, also known as a PEO, is a third-party HR service provider. <strong>You can outsource any of your HR functions to a PEO and they will assume co-employment for employees,<\/strong> taking on a share of responsibility for processes including:<\/p>\n<ul>\n<li>Recruiting and selecting new talent<\/li>\n<li>Processing employment contracts<\/li>\n<li>Determining employee benefits and compensation<\/li>\n<li>Payroll processing<\/li>\n<li>Ensuring legal compliance<\/li>\n<\/ul>\n<p>There are significant advantages to using a PEO, especially if you are a small employer with limited resources. However, there are also a number of disadvantages. These include<strong> a loss of control of and security over essential processes, a lack of institutional knowledge, and resistance from employees.<\/strong><\/p>\n<h3>Single Source Outsourcing<\/h3>\n<p>With single-source outsourcing, <strong>you contract a third-party HR service provider to manage the entire employee life cycle<\/strong>, from talent acquisition, hiring and onboarding, to payroll and benefits, timekeeping, talent management, and turnover.<\/p>\n<p>The benefit of this solution is that it can help reduce costs and ensure compliance. The downside is that you may not be directly involved in the decisions about hiring and releasing employees.<\/p>\n<h3>HR Software as a Service (SaaS)<\/h3>\n<p>HR Software as a Service (SaaS) is a cloud-based solution accessed via a web browser, offering a powerful alternative to full-service outsourcing. Unlike a PEO, where you enter a co-employment relationship, HR software allows your internal team to manage HR tasks efficiently. This model provides greater control and is often more cost-effective for small businesses whose primary needs are process automation rather than full delegation.<\/p>\n<p>As a small business, you can use SaaS to automate some of your basic HR functions. <strong>Features usually include applicant tracking, payroll applications, performance management, and training and development.<\/strong> Many businesses are choosing to utilize SaaS because of the convenience and flexibility that this option offers.<\/p>\n<div data-banner-id=\"188154\" data-banner-type=\"demo\" data-category=\"Tips\">\n<div><div class=\"factorial-banner inline-banner banner-demo category-tips\"\n    data-banner-id=\"188154\"\n    data-banner-type=\"demo\"\n    data-category=\"Tips\">\n    <div class=\"banner-content\">\n        <div class=\"banner-text\">\n                            <h4>Modernize and simplify HR tasks with Factorial<\/h4>\n            \n                            <p>Book a free demo and we&#039;ll reach out to identify key areas for improvement across your business management.<\/p>\n            \n                            <a href=\"https:\/\/factorialhr.com\/request-demo\"\n                    class=\"factorial-cta-button not-prose demo btn-brand\" data-cta=\"demo\" data-cta-position=\"inline-banner\">\n                    Get a demo                <\/a>\n                    <\/div>\n\n        <div class=\"banner-image has-image\">\n            <img decoding=\"async\" src=\"https:\/\/factorialhr.com\/wp-content\/uploads\/2026\/04\/30174926\/Factorial_Photo-Library-00126-1.jpg\" class=\"not-prose\" \/>\n        <\/div>\n    <\/div>\n<\/div><\/div>\n<\/div>\n<h2 id=\"advantages-of-small-business-hr-outsourcing\">Advantages of Small Business HR Outsourcing<\/h2>\n<p>We\u2019ve already touched on some of the advantages of small business HR outsourcing. Now let\u2019s take a look at some of these benefits in a bit more detail.<\/p>\n<ul>\n<li><strong>Saves you time and money:<\/strong> instead of spending all your time managing administrative tasks, you can focus on business productivity and long-term strategy. This has a direct impact on your future ROI.<\/li>\n<li><strong>Legal compliance:<\/strong> the right solution can help you stay compliant with constantly evolving <a href=\"https:\/\/factorialhr.com\/blog\/hr-compliance-laws\/\" target=\"_self\" rel=\"noopener\">HR compliance laws<\/a> and regulations. This includes labor and employment laws, insurance claims management, and federal timekeeping requirements. By doing so, you will avoid any potential HR legal issues, including hefty fines and penalties.<\/li>\n<li><strong>More focus on core operations:<\/strong> by outsourcing basic transactional duties that can be easily automated and managed with software, such as timekeeping and payroll, you can prioritize HR functions such as training and development, employee communication, and performance management.<\/li>\n<li>If you decide to implement an all-in-one software solution as an alternative to outsourcing to an external supplier then all your processes will be fully integrated and aligned with each other, ensuring everything runs smoothly. For example, you can create an automated HR compliance checklist or an hr checklist template\u00a0to keep you ahead of the game and avoid any nasty surprises.<\/li>\n<\/ul>\n<h2 id=\"how-much-does-small-business-hr-outsourcing-cost-in-2026\"><b>How Much Does Small Business HR Outsourcing Cost in 2026?<\/b><\/h2>\n<p>You need to consider the size of your business, your needs and expectations, and the solution you opt for.<\/p>\n<p>The cost of small business HR outsourcing varies based on the service model and your company&#8217;s size. In 2026, <a href=\"https:\/\/www.wisemonk.io\/blogs\/hr-outsourcing-prices\" target=\"_blank\" rel=\"noopener\">businesses can expect to pay between $45 and $200 per employee per month for most services<\/a>. PEOs often charge a percentage of total payroll (typically 2-12%), while HR software is priced at a lower flat or per-employee monthly fee.<\/p>\n<p>For example, a business with 10 employees might pay a PEO between $1,000 and $3,000 per month, whereas a basic payroll and HR software solution could be significantly less. It is crucial to get detailed quotes and understand what is included, as some providers have additional fees for setup or specific services.<\/p>\n<h2 id=\"hr-solutions-for-small-businesses\">HR Solutions for Small Businesses<\/h2>\n<p>One solution that many companies opt for is <strong>implementing a software solution that automates your HR processes.<\/strong> This can help lighten your load without incurring the high costs of third-party outsourcing. You get the peace of mind of using a costly human resources service provider, at a fraction of the cost. Plus, you still <strong>retain internal control of all of your HR processes.<\/strong><\/p>\n<p>Factorial\u2019s all-in-one HR management software solution can be fully integrated with your entire employee lifecycle.<\/p>\n<p>Automated features include:<\/p>\n<ul>\n<li>Small business hiring features: Talent acquisition, recruitment, onboarding, and offboarding<\/li>\n<li>Time tracking, managing time-off requests, and shift management<\/li>\n<li>Employee performance and productivity<\/li>\n<li>Goal and OKR tracking<\/li>\n<li>Training and development<\/li>\n<li>Payroll and expenses<\/li>\n<li>Document management.<\/li>\n<\/ul>\n<p>Plus, it includes an employee portal. This means your employees can manage their data and requests directly from their mobile phones. <a href=\"https:\/\/factorialhr.com\/features\" target=\"_self\" rel=\"noopener\">Find out more<\/a> about everything that Factorial has to offer to improve the management of your business and your employees.<\/p>\n<h3>Choosing the Right Model: PEO vs. HR Software<\/h3>\n<p>For many small businesses, the choice comes down to a PEO versus an HR software solution. A PEO is often the right fit for companies that want to offer enterprise-level benefits or need to offload significant compliance and administrative burdens. However, for businesses that want to retain direct control over their HR processes and primarily need to automate tasks like time tracking, payroll, and document management, an all-in-one HR software like Factorial is a more flexible and cost-effective solution. It provides the tools to manage HR efficiently without the co-employment model or the higher costs of a PEO.<\/p>\n<div class=\"factorial-banner inline-banner banner-discover category-tips\"\n    data-banner-id=\"167405\"\n    data-banner-type=\"discover\"\n    data-category=\"Tips\">\n    <div class=\"banner-content\">\n        <div class=\"banner-text\">\n                            <h4>Want a sneak peek of Factorial?<\/h4>\n            \n                            <ul class=\"banner-checklist\">\n                                                                        <li class=\"not-prose\">See Factorial&#039;s features in action<\/li>\n                                                                                                <li class=\"not-prose\">Take a look a it&#039;s user-friendly interface<\/li>\n                                                                                                <li class=\"not-prose\">Discover the power of Factorial<\/li>\n                                                            <\/ul>\n            \n                            <a href=\"https:\/\/factorialhr.com\/discover-factorial-software\"\n                    class=\"factorial-cta-button not-prose demo btn-brand\" data-cta=\"discover\" data-cta-position=\"inline-banner\">\n                    Discover Factorial                <\/a>\n                    <\/div>\n\n        <div class=\"banner-image has-image\">\n            <img decoding=\"async\" src=\"https:\/\/factorialhr.com\/wp-content\/uploads\/2025\/09\/01114707\/Discover-banner-factorial-laptop.png\" class=\"not-prose\" \/>\n        <\/div>\n    <\/div>\n<\/div>\n<h2>FAQ<\/h2>\n<h3>How much does it cost to outsource HR?<\/h3>\n<p>The cost to outsource HR varies greatly depending on your business size, specific needs, and the type of solution you choose. Third-party providers often charge per employee or as a percentage of payroll, while implementing software to automate processes internally can be a more cost-effective option.<\/p>\n<h3>What&#8217;s the best HR platform for small businesses?<\/h3>\n<p>The best option for small businesses is an all-in-one business management software that automates core processes while allowing you to retain control. Factorial, for example, integrates everything from hiring and time tracking to payroll and performance management, providing a cost-effective alternative to full third-party outsourcing.<\/p>\n<h3>Can you outsource HR services?<\/h3>\n<p>Yes, businesses can outsource many HR services. You can transfer functions like payroll, recruitment, and benefits administration to a third-party provider. Alternatively, you can use a software solution to automate these tasks, which helps save time and money while keeping processes managed internally.<\/p>\n<h3>How much does HRO typically cost?<\/h3>\n<p>The cost for Human Resources Outsourcing (HRO) depends on your company&#8217;s size and the specific services required. Providers may charge a flat fee, a percentage of your total payroll, or a per-employee rate. It&#8217;s important to find a solution that balances cost with your compliance and operational needs.<\/p>\n<hr \/>\n<p><em>Disclaimer: The information provided in this article is for general informational purposes only and does not constitute legal advice. While we strive to keep the information up-to-date and correct, we make no representations or warranties of any kind, express or implied, about the completeness, accuracy, reliability, suitability, or availability with respect to the article or the information, products, services, or related graphics contained in the article for any purpose. Any reliance you place on such information is therefore strictly at your own risk. Please consult with a professional for specific advice tailored to your situation.<\/em><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Whether you are a large or small business, HR is a vital part of any company. If you are a small business manager with limited personnel, then you may not have a dedicated HR department to handle all employee-related matters. If that\u2019s the case, then you may want to consider the benefits of small business<a href=\"https:\/\/factorialhr.com\/blog\/small-business-hr-outsourcing\/\" class=\"read-more\"> [&#8230;]<\/a><\/p>\n","protected":false},"author":80,"featured_media":62548,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[1],"tags":[],"class_list":["post-62523","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-human-resources"],"acf":{"topics":false},"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v21.5 (Yoast SEO v21.9.1) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Small Business HR Outsourcing: A Complete Guide - Factorial<\/title>\n<meta name=\"description\" content=\"HR outsourcing for small business: is it worth it? 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