{"id":86907,"date":"2022-11-23T22:59:45","date_gmt":"2022-11-23T20:59:45","guid":{"rendered":"https:\/\/factorialhr.com\/blog\/?p=86907"},"modified":"2022-11-24T13:23:47","modified_gmt":"2022-11-24T11:23:47","slug":"7-tips-for-handling-employee-layoffs-factorial","status":"publish","type":"post","link":"https:\/\/factorialhr.com\/blog\/7-tips-for-handling-employee-layoffs-factorial\/","title":{"rendered":"Handling layoffs: 7 best practices for HR"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">As an HR manager, one of the most undesirable aspects of the job that you will probably have to handle at some point is employee layoffs. Informing an employee that their <\/span><b>position has been terminated<\/b><span style=\"font-weight: 400;\"> can leave you with feelings of guilt and anxiety. It can also be challenging from a legal perspective, as there are a number of things to consider in order to ensure <\/span><b>HR compliance<\/b><span style=\"font-weight: 400;\">.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Despite these obstacles, handling layoffs is part of the job, so it\u2019s important to have a plan in place. This is especially true in the post-pandemic world as, according to a recent survey by PwC, <\/span><a href=\"https:\/\/www.pwc.com\/us\/en\/library\/pulse-survey\/managing-business-risks.html\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">50% of executives claimed they were reducing their headcounts<\/span><\/a><span style=\"font-weight: 400;\">. In fact, tech layoffs alone have accounted for <\/span><a href=\"https:\/\/news.crunchbase.com\/startups\/tech-layoffs-2022\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">73,000 terminations<\/span><\/a><span style=\"font-weight: 400;\"> so far this year.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">So, what\u2019s the best way to handle layoffs? Should you offer severance pay? And are there any alternatives to layoffs that you could consider?<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Let\u2019s explore.<\/span><\/p>\n<p><a href=\"https:\/\/factorialhr.com\/templates\/people-manager-kit-2022\"><img decoding=\"async\" class=\"alignnone wp-image-86675\" src=\"https:\/\/factorialhr.com\/wp-content\/uploads\/2022\/11\/21113455\/People-manager-kit-1-300x300.jpg\" alt=\"people manager kit 2022 human resources kit\" width=\"369\" height=\"369\" srcset=\"https:\/\/factorialhr.com\/wp-content\/uploads\/2022\/11\/21113455\/People-manager-kit-1-300x300.jpg 300w, https:\/\/factorialhr.com\/wp-content\/uploads\/2022\/11\/21113455\/People-manager-kit-1-150x150.jpg 150w, https:\/\/factorialhr.com\/wp-content\/uploads\/2022\/11\/21113455\/People-manager-kit-1-160x160.jpg 160w, https:\/\/factorialhr.com\/wp-content\/uploads\/2022\/11\/21113455\/People-manager-kit-1-80x80.jpg 80w, https:\/\/factorialhr.com\/wp-content\/uploads\/2022\/11\/21113455\/People-manager-kit-1.jpg 526w\" sizes=\"(max-width: 369px) 100vw, 369px\" \/><\/a><\/p>\n<p><b><div class=\"js-toc toc\">\n<p class=\"js-toc-title toc__title\">Table of Contents<\/p>\n<nav id=\"fac_toc_nav\" class=\"js-toc-nav toc__nav\" aria-label=\"Table of Contents\"><ol class=\"toc__list toc__list--level-1\"><li class=\"toc-heading-level-2\"><a class=\"toc__link toc-link-heading-1\" href=\"https:\/\/factorialhr.com\/blog\/7-tips-for-handling-employee-layoffs-factorial\/#the-difference-between-layoffs,-firing,-and-furlough\" title=\"The difference between layoffs, firing, and furlough\" data-target-id=\"the-difference-between-layoffs,-firing,-and-furlough\">The difference between layoffs, firing, and furlough<\/a><\/li><li class=\"toc-heading-level-2\"><a class=\"toc__link toc-link-heading-2\" href=\"https:\/\/factorialhr.com\/blog\/7-tips-for-handling-employee-layoffs-factorial\/#reasons-for-layoffs\" title=\"Reasons for layoffs\u00a0\" data-target-id=\"reasons-for-layoffs\">Reasons for layoffs\u00a0<\/a><\/li><li class=\"toc-heading-level-2\"><a class=\"toc__link toc-link-heading-3\" href=\"https:\/\/factorialhr.com\/blog\/7-tips-for-handling-employee-layoffs-factorial\/#best-practices-for-hr-teams\" title=\"Best practices for HR teams\" data-target-id=\"best-practices-for-hr-teams\">Best practices for HR teams<\/a><\/li><\/ol><\/nav><\/div><\/b><\/p>\n<h2><strong>The difference between layoffs, firing, and furlough<\/strong><\/h2>\n<p><span style=\"font-weight: 400;\">Let\u2019s start by clarifying the difference between <\/span><b>layoffs<\/b><span style=\"font-weight: 400;\">, <\/span><b>firing<\/b><span style=\"font-weight: 400;\">, and <\/span><b>furlough<\/b><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p><b>A layoff is when you terminate an employee\u2019s position through no fault of their own<\/b><span style=\"font-weight: 400;\">. Layoffs usually arise when a company is experiencing <\/span><b>financial difficulties<\/b><span style=\"font-weight: 400;\">. You may need to pay laid-off employees a severance package, although this will usually depend on the terms of their contract.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Essentially, laying off employees is a strategy used to <\/span><b>downsize the workforce<\/b><span style=\"font-weight: 400;\"> in the hope that a business can overcome financial difficulties by <\/span><b>cutting costs<\/b><span style=\"font-weight: 400;\">. The decision obviously affects the employees in question, but it can also have a negative impact on a company\u2019s reputation. What\u2019s more, in the case of <\/span><b>mass layoffs<\/b><span style=\"font-weight: 400;\">, they can damage the economy of the surrounding community, especially in smaller towns that are primarily dependent on a single employer or industry.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In contrast, when you <\/span><b>fire <\/b><span style=\"font-weight: 400;\">an employee, it is usually because of <\/span><b>unacceptable or unethical workplace behavior <\/b><span style=\"font-weight: 400;\">(such as stealing or harassment), a breach of duty, or underperformance. The only exception to this is if you hire <\/span><b>at-will employees<\/b><span style=\"font-weight: 400;\">, as you can fire these types of workers without any valid reason.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Finally, <\/span><b>furlough <\/b><span style=\"font-weight: 400;\">is when you <\/span><b>temporarily suspend a worker\u2019s employment but maintain their job title and employee benefits<\/b><span style=\"font-weight: 400;\">. If you work in manufacturing, for example, this might be a short-term measure you resort to while you undertake plant repairs. Or, as many industries experienced recently, as a result of a global halt in the economy resulting from the pandemic. When you furlough an employee, your aim is to reinstate them as soon as circumstances return to normal.<\/span><\/p>\n<h2><strong>Reasons for layoffs\u00a0<\/strong><\/h2>\n<p><span style=\"font-weight: 400;\">As we just mentioned, layoffs are usually implemented as a last resort in order to save a company that is experiencing financial difficulties.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">There are a number of reasons why this might occur:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><b>A reduction in customer demand<\/b><span style=\"font-weight: 400;\">: If a company experiences a drastic drop in sales, then it will have a direct impact on a company\u2019s cash flow. Layoffs can help to redress the balance by reducing costs in line with anticipated revenue loss.<\/span><\/li>\n<li style=\"font-weight: 400;\"><b>Economic downturn<\/b><span style=\"font-weight: 400;\">: If an economy is going through a financial depression or recession, it often results in a number of industries having to lay off employees in order to break even and stay in business.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><b>Corporate restructuring<\/b><span style=\"font-weight: 400;\">: If a company goes through a major restructuring process, then it can often lead to a number of layoffs. These usually relate to positions that have become obsolete. For example, you might automate certain duties if new technology becomes available. As a result, you may no longer require certain positions in your organization (robotics replacing factory line workers, for example).<\/span><\/li>\n<li style=\"font-weight: 400;\"><b>Product changes<\/b><span style=\"font-weight: 400;\">: If a company\u2019s product line changes in line with evolving customer demand then it can result in changes in an organization. For example, you might need to hire new teams with new skills and replace existing teams who were working on discontinued products.<\/span><\/li>\n<\/ul>\n<h2><strong>Best practices for HR teams<\/strong><\/h2>\n<p><span style=\"font-weight: 400;\">Now it\u2019s time to get to the heart of the matter: what you can do to <\/span><b>improve your internal processes so that you can handle potential layoffs as smoothly and delicately as possible<\/b><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Let\u2019s take a look at <\/span><b>7 essential best practices<\/b><span style=\"font-weight: 400;\"> that you and your HR team should be following.<\/span><\/p>\n<h3><strong>Explore alternatives first<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">It\u2019s important to remember that l<\/span><b>ayoffs should always be a last resort<\/b><span style=\"font-weight: 400;\">. If you are considering laying off one or more employees, then it&#8217;s always best to consider your options carefully. You never know &#8211; there might be another viable solution that can help your company stay afloat without letting go of staff permanently.\u00a0<\/span><\/p>\n<p><b>The first thing to consider is the impact laying off an employee might have on your business. <\/b><span style=\"font-weight: 400;\">Reducing costs is all good and well, but if the employee is a major player in your business, then their leaving is bound to have an impact on overall productivity. How valuable are they for your business? Will you need to replace the role further down the line once the business is on a more secure footing? These are all <\/span><b>important things to consider before you make a decision<\/b><span style=\"font-weight: 400;\">.<\/span><\/p>\n<h4><strong>Alternatives to layoffs<\/strong><\/h4>\n<p><span style=\"font-weight: 400;\">It\u2019s also vital that you evaluate if there are any viable alternatives to layoffs that might work for your business.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For example:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><b>Furlough<\/b><span style=\"font-weight: 400;\">: This could be a good solution to address short-term cash flow issues. You can still save money, but you won\u2019t lose your staff permanently. For example, you could encourage furloughed employees to work a reduced schedule or take unpaid leave whilst still maintaining their employee benefits. They can then rejoin on a full-time basis once the company is in a better financial position.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><b>Job sharing<\/b><span style=\"font-weight: 400;\">: This is where two employees share duties that would normally be performed by one full-time employee. That way, you can still offer both employees a position in the company and provide them with a reduced but stable income instead of laying off one of them permanently.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><b>Pay cuts<\/b><span style=\"font-weight: 400;\">: If you opt for this solution, make sure pay cuts are agreed on and you implement them fairly across the entire organization. Although a pay cut will always hurt, you can still offer employees the stability of a permanent salary.<\/span><\/li>\n<li style=\"font-weight: 400;\"><b>Temporarily reduce perks or benefits<\/b><span style=\"font-weight: 400;\">: This can buy you some extra time to turn around your finances without having to let anyone go. For example, you could charge employees for meals that were previously free. Or you could encourage videoconferencing instead of business trips or pause the company&#8217;s 401(k) match.<\/span><\/li>\n<\/ul>\n<h3><strong>Stay compliant (federal and state legislation)\u00a0<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">Another important aspect to consider is making sure your layoffs are compliant with <\/span><a href=\"https:\/\/factorialhr.com\/blog\/usa-federal-employment-laws\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">federal employment laws<\/span><\/a><span style=\"font-weight: 400;\"> and state legislation. Layoffs can be a legal minefield so it\u2019s important to understand your obligations as an employer to ensure HR compliance.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Make sure you read up on the following employment acts and include any requirements in your <\/span><a href=\"https:\/\/factorialhr.com\/blog\/hr-compliance-checklist\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">HR compliance checklist<\/span><\/a><span style=\"font-weight: 400;\">. That way, you can avoid any claims of unfair dismissal or any potential <\/span><a href=\"https:\/\/factorialhr.com\/blog\/legal-issues-hr-law\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">legal issues<\/span><\/a><span style=\"font-weight: 400;\">.\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><a href=\"https:\/\/www.dol.gov\/agencies\/eta\/layoffs\/warn\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">The Worker Adjustment and Retraining Notification (WARN) Ac<\/span><\/a><span style=\"font-weight: 400;\">t. This is a federal law drafted to ensure workers are provided with sufficient time to prepare for the transition between their current jobs and new jobs. If you hire 100 or more full-time workers and you intend to lay off at least 50 at a single site, then you must provide said workers with a minimum of 60 days\u2019 advance written notice of mass layoffs.<\/span><\/li>\n<li style=\"font-weight: 400;\"><a href=\"https:\/\/www.congress.gov\/bill\/99th-congress\/senate-bill\/1200\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">The Immigration Reform and Control Act of 1986<\/span><\/a><span style=\"font-weight: 400;\">. According to this federal law, you must not knowingly hire employees who are not authorized to work in the US. However, if you do hire unauthorized workers then, once they are employees, most federal employment laws relating to layoffs will apply, regardless of citizenship or immigration status.\u00a0<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">You also need to consider the following <\/span><b>federal statutes<\/b><span style=\"font-weight: 400;\"> that protect workers against discrimination:\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Civil Rights Act of 1964 (Title VII)<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Age Discrimination in Employment Act (ADEA) (1967)<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Americans with Disabilities Act (Title I) (ADA) (1990)<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Fair Labor Standards Act (FLSA) (1938)<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Occupational Safety and Health Act (OSHA) (1970)<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Family and Medical Leave Act (FMLA) (1993)<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Equal Pay Act (EPA) (1963)<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">The Immigration and Nationality Act (INA) (1952)\u00a0<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Finally, make sure you check your own state\u2019s labor and employment laws to ensure HR compliance. <\/span><span style=\"font-weight: 400;\">\u00a0<\/span><\/p>\n<h3><strong>Have a communication plan<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">Make sure your <\/span><a href=\"https:\/\/factorialhr.com\/blog\/internal-communications\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">internal communications<\/span><\/a><span style=\"font-weight: 400;\"> policy includes <\/span><b>a clear communication plan in the event of layoffs<\/b><span style=\"font-weight: 400;\">. Essentially, you need to outline how you will inform employees of layoffs, and the official procedure that you will follow.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Your communication plan should include the following information:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><b>The process for notifying employees that they have been laid off<\/b><span style=\"font-weight: 400;\">, and the <\/span><b>possible reasons <\/b><span style=\"font-weight: 400;\">you will give for letting an employee go. Generally speaking, you should break the news during a face-to-face meeting with the employee in question. You should then send the employee a follow-up email detailing everything that you discussed in the meeting.<\/span><\/li>\n<li style=\"font-weight: 400;\"><b>How layoffs will be officially communicated internally to the remaining workforce<\/b><span style=\"font-weight: 400;\">. It\u2019s important to be transparent here and inform the general workforce of layoffs as soon as possible. This will help to quash any potential rumors that might affect overall morale and productivity.<\/span><\/li>\n<li style=\"font-weight: 400;\"><b>Who will be responsible for drafting official press releases<\/b><span style=\"font-weight: 400;\">, and the information that will be disclosed to the media.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">In the event of restructuring, <\/span><b>which departments and positions will be affected and the criteria for selecting cuts<\/b><span style=\"font-weight: 400;\">.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Whether laid-off employees will be eligible for <\/span><b>severance pay <\/b><span style=\"font-weight: 400;\">(more on this below).<\/span><\/li>\n<\/ul>\n<h3><strong>Be aware of adverse impact and disparate treatment\u00a0<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">Another important legal aspect to keep in mind with layoffs is implementing measures to prevent any potential claims of <\/span><a href=\"https:\/\/factorialhr.com\/blog\/adverse-impact\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">adverse impact<\/span><\/a><span style=\"font-weight: 400;\"> or <\/span><a href=\"https:\/\/factorialhr.com\/blog\/disparate-treatment\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">disparate treatment<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">According to the EEOC (Equal Employment Opportunity Commission), adverse impact is defined as: \u201c<\/span><em><b>a substantially different rate of selection in hiring, promotion or other employment decision which works to the disadvantage of members of a race, sex, or ethnic group<\/b><\/em><span style=\"font-weight: 400;\">\u201d. This includes layoffs.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Disparate treatment, in turn, is when a company <\/span><b>intentionally <\/b>discriminates against protected classes using business policie<span style=\"font-weight: 400;\">s. Title VII prohibits intentional discrimination based on race, color, religion, sex, or national origin.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">To avoid potential discrimination claims that could damage your reputation, <\/span><b>make sure your layoff policy includes the necessary provisions so that protected groups are not disproportionately impacted<\/b><span style=\"font-weight: 400;\">. The best way to do this is by using the <\/span><b>four-fifths rule<\/b><span style=\"font-weight: 400;\"> to see if you are laying off a high number of employees from protected groups. If you are, then you need to reassess your policies accordingly.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You can find out more about adverse and disparate impact here:<\/span><\/p>\n<p><iframe title=\"Disparate Impact vs adverse impact: How to fight discrimination at work\" width=\"500\" height=\"281\" src=\"https:\/\/www.youtube.com\/embed\/2BCaK6VfFR8?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe><\/p>\n<h3><strong>Consider severance pay\u00a0<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">According to US employment law, <\/span><b>you are not legally required to offer severance pay to laid-off employees<\/b><span style=\"font-weight: 400;\">. The only exception to this is if you explicitly included it in a worker\u2019s employment contract.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Despite this fact, most companies choose to offer a modest severance when they lay off employees. This is because it can <\/span><b>show departing employees that you respect and value them<\/b><span style=\"font-weight: 400;\">. And this, in turn, can <\/span><b>prevent them from potentially damaging your reputation as an employer<\/b><span style=\"font-weight: 400;\">. Plus, it leaves the door open for departing employees to potentially return at a later date. Offering severance pay can also help to <\/span><b>reassure existing employees that you have their best interests at heart.\u00a0<\/b><\/p>\n<p><span style=\"font-weight: 400;\">In terms of what to offer in your severance pay package, there is no \u201cone-size fits all\u201d solution. The <\/span><b>lump sum<\/b><span style=\"font-weight: 400;\"> you offer a departing employee will depend on what you stated in their contract (if a severance pay clause was included), your industry, the size of your company, and an employee\u2019s position and level of seniority. Most employers will also include any <\/span><b>accrued vacation time<\/b><span style=\"font-weight: 400;\"> and <\/span><b>unreimbursed expenses<\/b><span style=\"font-weight: 400;\">, if applicable.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In terms of benefits, by law, employers of a certain size must offer the opportunity to continue <\/span><b>health insurance coverage<\/b><span style=\"font-weight: 400;\"> under the company&#8217;s plan at the departing employee&#8217;s expense. You could also offer to extend an employee\u2019s <\/span><b>life and disability insurance coverage<\/b><span style=\"font-weight: 400;\"> for a defined period of time.\u00a0\u00a0<\/span><\/p>\n<p><a href=\"https:\/\/factorialhr.com\/hr-reports\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" class=\"aligncenter wp-image-86636\" src=\"https:\/\/factorialhr.com\/wp-content\/uploads\/2022\/10\/18174935\/HR-analytics-banner-300x103.jpg\" alt=\"hr analytics 14 day free trial factorial\" width=\"938\" height=\"322\" srcset=\"https:\/\/factorialhr.com\/wp-content\/uploads\/2022\/10\/18174935\/HR-analytics-banner-300x103.jpg 300w, https:\/\/factorialhr.com\/wp-content\/uploads\/2022\/10\/18174935\/HR-analytics-banner-768x263.jpg 768w, https:\/\/factorialhr.com\/wp-content\/uploads\/2022\/10\/18174935\/HR-analytics-banner.jpg 900w\" sizes=\"(max-width: 938px) 100vw, 938px\" \/><\/a><\/p>\n<h3><strong>Provide support and assistance during layoffs<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">Make sure you offer laid-off employees as much support and assistance as possible. After all, this is likely to be a difficult situation for them. This means <\/span><b>showing empathy, listening to what they have to say, and answering any questions they might have<\/b><span style=\"font-weight: 400;\">. It also means dealing with any emotional reactions sensitively if the news has come as a surprise.\u00a0 \u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You should also offer to help them in any way you can at a professional level. For example, you could include <\/span><b>outplacement support<\/b><span style=\"font-weight: 400;\"> in your severance package. This is where you help laid-off employees with their transition into another employment. You could offer them <\/span><b>guidance with their resume<\/b><span style=\"font-weight: 400;\"> and <\/span><b>interview coaching<\/b><span style=\"font-weight: 400;\">. You could even put them in touch with <\/span><b>recruitment agencies and networking events<\/b><span style=\"font-weight: 400;\"> if the employee feels that it would help. Ultimately, you want to help make the transition run as smoothly as possible.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It\u2019s also important to <\/span><b>create the right environment <\/b><span style=\"font-weight: 400;\">for delivering the news. Arrange a meeting where you will have <\/span><b>privacy <\/b><span style=\"font-weight: 400;\">and plan for <\/span><b>uninterrupted time<\/b><span style=\"font-weight: 400;\">. Also, make sure the employee\u2019s <\/span><b>direct manager is aware<\/b><span style=\"font-weight: 400;\"> of what\u2019s happening so that they can provide them with support after the meeting.\u00a0<\/span><\/p>\n<h3><strong>Support remaining employees during layoffs<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">Finally, it\u2019s important to<\/span><b> support your remaining employees during the process<\/b><span style=\"font-weight: 400;\">. Layoffs are always unsettling for organizations. Your employees are likely to be worried about their laid-off colleagues and also <\/span><b>concerned about their own job security<\/b><span style=\"font-weight: 400;\">. Make sure you\u2019re as <\/span><b>open and transparent as possible<\/b><span style=\"font-weight: 400;\"> throughout the entire process. Hold a meeting with all your staff once you have notified the relevant employees that they are being laid off. Explain your reasons in as much detail as you can and <\/span><b>reassure your workforce that the decision was difficult but necessary<\/b><span style=\"font-weight: 400;\">. Make sure they understand that their jobs are safe. And remind them that you are there to answer any questions that they might have.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Ultimately, make sure all your managers adopt <\/span><b>a unified approach with consistent messages<\/b><span style=\"font-weight: 400;\">. This will help you avoid any further disruption during an already difficult process. The better you and your managers handle your layoffs, the easier it will be to grow as an organization moving forward. <\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>As an HR manager, one of the most undesirable aspects of the job that you will probably have to handle at some point is employee layoffs. Informing an employee that their position has been terminated can leave you with feelings of guilt and anxiety. It can also be challenging from a legal perspective, as there<a href=\"https:\/\/factorialhr.com\/blog\/7-tips-for-handling-employee-layoffs-factorial\/\" class=\"read-more\"> [&#8230;]<\/a><\/p>\n","protected":false},"author":80,"featured_media":86909,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[347],"tags":[],"class_list":["post-86907","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-people-management"],"acf":{"topics":false},"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v21.5 (Yoast SEO v21.9.1) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Handling layoffs: 7 best practices for HR | Factorial<\/title>\n<meta name=\"description\" content=\"What can you do to improve your internal processes so that you can handle potential layoffs as smoothly and delicately as possible? 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