{"id":97566,"date":"2023-03-30T00:10:02","date_gmt":"2023-03-29T22:10:02","guid":{"rendered":"https:\/\/factorialhr.com\/blog\/?p=97566"},"modified":"2025-04-29T12:20:40","modified_gmt":"2025-04-29T10:20:40","slug":"seasonal-employment","status":"publish","type":"post","link":"https:\/\/factorialhr.com\/blog\/seasonal-employment\/","title":{"rendered":"Seasonal employment: Benefits, laws, and management tips"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Seasonal employment can be the perfect solution for businesses that find themselves short-handed at certain times of the year. However, for many,<strong> seasonal employment raises concerns about compliance and work culture.<\/strong> And many find it hard to maintain consistency and high productivity levels when there is a change in staff from year to year.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In this post, we\u2019ll address these issues and explore possible solutions for employers who take on seasonal employees. First, we\u2019ll discuss the seasonal employment definition, and then talk about the implications and benefits for employers and employees.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Afterward, we\u2019ll look into the specific laws that employers need to be aware of and talk about the compliance and cultural-driven issues that might surface. Lastly, we\u2019ll provide <strong>tools and strategies to manage problematic situations<\/strong> and<strong> tips to ensure smooth business processes throughout the year.<\/strong><\/span><\/p>\n<p><strong>TABLE OF CONTENTS<\/strong><\/p>\n<ul>\n<li><a href=\"#what-is-seasonal-employment\">What is seasonal employment?<\/a><\/li>\n<li><a href=\"#how-long\">How long is seasonal employment?<\/a><\/li>\n<li><a href=\"#benefits\">What are the benefits of seasonal employment for employers<\/a><\/li>\n<li><a href=\"#employee-benefits\">Benefits for employees<\/a><\/li>\n<li><a href=\"#laws\">Seasonal employment laws to consider<\/a><\/li>\n<li><a href=\"#challenges\">Seasonal employment challenges<\/a><\/li>\n<li><a href=\"#how-to-manage\">What\u2019s the best way to manage seasonal employees?<\/a><br \/>\n<a name=\"what-is-seasonal-employment\"><\/a><\/li>\n<li><a href=\"https:\/\/factorialhr.com\/applicant-tracking-system\">All-in-one hiring and management software for seasonal employment \u2600\ufe0f<\/a><\/li>\n<\/ul>\n<h2>What is seasonal employment?<\/h2>\n<p><span style=\"font-weight: 400;\">According to the <\/span><a href=\"https:\/\/www.irs.gov\/businesses\/small-businesses-self-employed\/part-time-or-seasonal-help\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">Internal Revenue Service (IRS)<\/span><\/a>&#8216;s<span style=\"font-weight: 400;\"> definition, seasonal employment is\u00a0<\/span><\/p>\n<p><strong>\u201cAnnually recurring work periods of less than 12 months each year. Seasonal employees are permanent employees who are placed in non-duty\/non-pay status and recalled to duty in accordance with pre-established conditions of employment.\u201d\u00a0<\/strong><\/p>\n<p><span style=\"font-weight: 400;\">In other words, seasonal employment is when workers have when they work temporarily for part of the year. Once employees have completed work for the season, employers are no longer obligated to keep them on their payroll.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Depending on the position, employers might decide to hire seasonal employees on a part-time or full-time basis. Examples of seasonal employment include:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\"><strong>Summer camps,<\/strong> ski resorts, and tourist businesses that only open for certain times of the year.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\"><strong>Park maintenance workers<\/strong> might only be needed during the summer months.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\"><strong>Businesses that need extra staff<\/strong> on hand to help out during busy seasons, such as retailers during Black Friday and the holidays.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">The length of the contract and the type of the position vary depending on the employer\u2019s needs and specific requirements. Normally, seasonal employees can be contracted anywhere from a couple of weeks to several months.<\/span><br \/>\n<a name=\"how-long\"><\/a><\/p>\n<h2>How long is seasonal employment?<\/h2>\n<p>There is no set period of time or length for seasonal employment. Seasonal employment can last from a few weeks to several months. Employers should have the start and end dates specified in the employment contract.<br \/>\n<a name=\"benefits\"><\/a><\/p>\n<h2><span style=\"font-weight: 400;\">What are the benefits of seasonal employment for employers<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Seasonal employment allows employers to hire employees on a temporary basis. Therefore, it can help companies control labor costs during slow moments of the year.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Also, if you are trying to scale and are also interested in hiring permanent team members, <strong>hiring seasonal staff can help you to recognize and select top talent.<\/strong> Perhaps one of your summer employees went above and beyond. After they complete their temporary contract, you can offer them an opportunity to stay with the company year-round.<\/span><br \/>\n<a name=\"employee-benefits\"><\/a><\/p>\n<h2><span style=\"font-weight: 400;\">Benefits for employees<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Seasonal employment can be a great option for many workers who are looking to gain experience in a position, trying to make extra earnings while unemployed, or who might be looking for a temporary position while studying or traveling. <strong>It provides workers with extra income and does not require the same long-term commitment<\/strong> as a permanent working situation.\u00a0<\/span><br \/>\n<a name=\"laws\"><\/a><\/p>\n<h2><span style=\"font-weight: 400;\">Seasonal employment laws to consider<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Although they work on a temporary basis, seasonal employees are employees, and the definition of <\/span><a href=\"https:\/\/factorialhr.com\/blog\/independent-contractor-vs-employee\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">seasonal employment is different from that of independent contract work<\/span><\/a><span style=\"font-weight: 400;\">.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In the United States, employers need to consider federal, state, and local laws when contracting seasonal employees. Particularly, <strong>employers should keep in mind the <\/strong><\/span><strong><a href=\"https:\/\/www.dol.gov\/agencies\/whd\/flsa\" target=\"_blank\" rel=\"noopener\">Federal Labor Standards Act (FLSA)<\/a><\/strong><span style=\"font-weight: 400;\"><strong>,<\/strong> which outlines the following:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Minimum wage<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Overtime pay (time and a half)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Child labor laws<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Recordkeeping laws<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">For <\/span><a href=\"https:\/\/factorialhr.com\/blog\/exempt-vs-non-exempt-employees\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">non-exempt employees<\/span><\/a><span style=\"font-weight: 400;\">, the Federal minimum wage is currently set at $7.25 per hour. However, <strong>employers should be sure to take state and local minimum wage and labor laws into account.<\/strong> If state or local laws have a different minimum wage, they are required to pay employees the highest set amount.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Additionally, employers should keep in mind that hiring seasonal employees means that they will also need to comply with overtime laws. <strong>If<\/strong> <strong>employees work more than 40 hours per week, they should receive one and one-half times their hourly earnings<\/strong> according to federal legislation. This amount might also change or increase depending on state and local law.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The Secretary of Labor also details specific regulations regarding minors. The law only permits employees between the ages of 14-15 to work in specific positions and for a limited number of hours. It also restricts employees between the ages of 16-17 from filling hazardous occupations.<\/span><\/p>\n<p><span style=\"font-weight: 400;\"><strong>Regarding taxes and withholdings, your business\u2019s responsibilities are basically the same,<\/strong> regardless if you employ staff on a seasonal or permanent basis. This can vary dramatically from state to state, so it is best to check to make sure that you are up to date with current requirements for your exact location.<\/span><br \/>\n<a name=\"challenges\"><\/a><\/p>\n<h2><strong>Seasonal employment challenges<\/strong><\/h2>\n<h3><span style=\"font-weight: 400;\">Compliance challenges<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">To overcome compliance challenges, employers must always make sure that they are up to date with the Fair Labor Standards Act (FLSA) and any state or local laws. Although the federal minimum wage has not changed since 2009, individual states are continually making changes to their set wage requirements. <strong>As of 2023, 29 states have minimum wages that are higher than the current federal minimum.<\/strong><\/span><\/p>\n<p><span style=\"font-weight: 400;\">Additionally, to avoid confusion when taking on new staff, make sure that you use the right <\/span><a href=\"https:\/\/factorialhr.com\/blog\/types-of-employment-contracts\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">type of employment contract<\/span><\/a><span style=\"font-weight: 400;\"> and that your terms and conditions are clear.\u00a0 Specifically, you will need to explicitly state that you have a <\/span><a href=\"https:\/\/factorialhr.com\/blog\/fixed-term-employment-contract\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">fixed-term agreement<\/span><\/a><span style=\"font-weight: 400;\"> with the employee and that you are not <\/span><a href=\"https:\/\/factorialhr.com\/blog\/everything-about-a-permanent-contract\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">contracting them on a permanent basis<\/span><\/a><span style=\"font-weight: 400;\">.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Seasonal employment contracts should clearly detail:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><strong>Start and end dates<\/strong><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\"><strong>The weekly hourly requirements.<\/strong> (Whether the position is part-time or full-time, or if this is a <\/span><a href=\"https:\/\/factorialhr.com\/blog\/zero-hour-contract\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">zero-hour<\/span><\/a><span style=\"font-weight: 400;\"> or <\/span><a href=\"https:\/\/factorialhr.com\/blog\/casual-employment-contract\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">casual working agreement<\/span><\/a><span style=\"font-weight: 400;\">)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\"><strong>Company policies and procedures<\/strong>, including the protocol, job expectations, and the company\u2019s <\/span><a href=\"https:\/\/factorialhr.com\/blog\/termination-of-employment-contract\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">termination of contract<\/span><\/a><span style=\"font-weight: 400;\"> policies<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\"><strong>Any extra benefits<\/strong> or perks that the employee will receive<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Keeping up with employment laws can be tough for many professionals. And missing a deadline can come with steep consequences, like legal troubles and hefty fines.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">To help stay organized and remember important dates, <strong>it\u2019s best to use an <\/strong><\/span><strong><a href=\"https:\/\/factorialhr.com\/templates\/2023-hr-compliance-calendar\" target=\"_blank\" rel=\"noopener\">HR compliance calendar<\/a><\/strong><span style=\"font-weight: 400;\"><strong> throughout the year.<\/strong> That way, you can plan ahead, avoid any last-minute scrambling, and reduce the amount of confusion that you may have while managing employees with different types of contracts.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Cultural challenges<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Aside from employment laws, seasonal employment can be problematic for employers regarding company culture. Namely,<strong> it might be difficult to build a cohesive work environment.<\/strong> Especially if your team is regularly changing and only present for a brief amount of time. Not only could this lack of cohesion affect the employee experience, but it also might negatively impact internal communication. Consequentially, this influences <strong>productivity levels, efficiency, and the overall success of your business.<\/strong><\/span><\/p>\n<p><span style=\"font-weight: 400;\">Needless to say, you\u2019ll want to do everything possible to make employees feel that they are part of a team. And to make them feel welcome from the beginning. Even though employees only have a temporary work agreement, provide them with ample training opportunities and give them a thorough onboarding. Another option is to <strong>arrange teambuilding events<\/strong> to give new employees a chance to meet each other.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Often, the power of team building is underestimated. And for companies that hire temporary staff, it might not seem like it is worth the investment. However, taking measures to connect and support employees can pay off in the long run. When employees feel comfortable with their fellow team members and their responsibilities,<strong> they will most likely feel satisfied and confident with their position.<\/strong>\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Not only will this increase the immediate productivity and profitability of your business, but it will increase the possibility that seasonal employees will return to their position from one year to the next. Ultimately, you will be able to establish a level of consistency and constancy, despite the changing nature of running a seasonal business.<\/span><a name=\"how-to-manage\"><\/a><\/p>\n<h2><strong>What\u2019s the best way to manage seasonal employees?<\/strong><\/h2>\n<p><span style=\"font-weight: 400;\">In this article, we\u2019ve gone over seasonal employment laws and techniques to better manage seasonal staff.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">To sum up, <strong>employers should bear in mind:<\/strong><\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The federal minimum wage is currently $7.25\/hour, while state, and local employment minimum wages vary. Employees should receive whichever has the highest minimum wage and overtime pay.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Seasonal employees are subject to the same tax withholdings as regular employees.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Workers between the ages of 14-15 can only have certain occupations and work for a restricted amount of hours. Those aged 16-17 are not allowed to have hazardous positions.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Contracts should include key information about the position, starting and end dates, and hourly requirements.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Taking steps to welcome new employees and foster team building will ultimately help your business grow. Even if employees are only around for a short period of time, your business will benefit from having strong communication practices.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Seasonal employment can provide companies with adequate support during their busiest moments. However, it requires some additional organization and management to bring on new staff year after year. In order to recruit new employees and provide them with a streamlined onboarding experience, <strong>your best option is to invest in an all-in-one <a href=\"https:\/\/factorialhr.com\/get-started\" target=\"_blank\" rel=\"noopener\">HR system like Factorial<\/a>.<\/strong><\/span><\/p>\n<p><span style=\"font-weight: 400;\">Core components of Factorial\u2019s software include shift management, automated employee clock-in, document storage, and more. From onboarding to payroll,<strong> Factorial is your one-stop solution for managing your team,<\/strong> whether they be full-time, part-time, seasonal, or year-round employees.<\/span><\/p>\n<p><a href=\"https:\/\/factorialhr.com\/request-demo\"><img decoding=\"async\" class=\"alignnone wp-image-133795\" src=\"https:\/\/factorialhr.com\/wp-content\/uploads\/2023\/03\/28171914\/demo-seasonal-hiring-300x103.png\" alt=\"seasonal hiring software\" width=\"800\" height=\"274\" srcset=\"https:\/\/factorialhr.com\/wp-content\/uploads\/2023\/03\/28171914\/demo-seasonal-hiring-300x103.png 300w, https:\/\/factorialhr.com\/wp-content\/uploads\/2023\/03\/28171914\/demo-seasonal-hiring-768x263.png 768w, https:\/\/factorialhr.com\/wp-content\/uploads\/2023\/03\/28171914\/demo-seasonal-hiring.png 800w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/><\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Seasonal employment can be the perfect solution for businesses that find themselves short-handed at certain times of the year. However, for many, seasonal employment raises concerns about compliance and work culture. And many find it hard to maintain consistency and high productivity levels when there is a change in staff from year to year. In<a href=\"https:\/\/factorialhr.com\/blog\/seasonal-employment\/\" class=\"read-more\"> [&#8230;]<\/a><\/p>\n","protected":false},"author":155,"featured_media":97569,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[146],"tags":[],"class_list":["post-97566","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-legal-hr"],"acf":{"topics":"talent-recruitment"},"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v21.5 (Yoast SEO v21.9.1) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Seasonal employment: Benefits, laws, and management tips<\/title>\n<meta name=\"description\" content=\"Seasonal Employment: Definition, Benefits, common compliance challenges and solutions. Tips for managing seasonal employees successfully.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/factorialhr.com\/blog\/seasonal-employment\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Seasonal employment: Benefits, laws, and management tips\" \/>\n<meta property=\"og:description\" content=\"Seasonal Employment: Definition, Benefits, common compliance challenges and solutions. Tips for managing seasonal employees successfully.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/factorialhr.com\/blog\/seasonal-employment\/\" \/>\n<meta property=\"og:site_name\" content=\"Factorial\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/people\/Factorial\/100064908455810\/\" \/>\n<meta property=\"article:published_time\" content=\"2023-03-29T22:10:02+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2025-04-29T10:20:40+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/factorialhr.com\/wp-content\/uploads\/2023\/03\/29235543\/seasonal-employment.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"830\" \/>\n\t<meta property=\"og:image:height\" content=\"400\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Katharyn Valier\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@factorialapp\" \/>\n<meta name=\"twitter:site\" content=\"@factorialapp\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Katharyn Valier\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"8 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/factorialhr.com\/blog\/seasonal-employment\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/factorialhr.com\/blog\/seasonal-employment\/\"},\"author\":{\"name\":\"Katharyn Valier\",\"@id\":\"https:\/\/factorialhr.com\/blog\/#\/schema\/person\/441eda6dcc33a63ec040a5d3166a8c84\"},\"headline\":\"Seasonal employment: Benefits, laws, and management tips\",\"datePublished\":\"2023-03-29T22:10:02+00:00\",\"dateModified\":\"2025-04-29T10:20:40+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/factorialhr.com\/blog\/seasonal-employment\/\"},\"wordCount\":1623,\"publisher\":{\"@id\":\"https:\/\/factorialhr.com\/blog\/#organization\"},\"articleSection\":[\"Legal &amp; Finance\"],\"inLanguage\":\"en-US\"},{\"@type\":\"WebPage\",\"@id\":\"https:\/\/factorialhr.com\/blog\/seasonal-employment\/\",\"url\":\"https:\/\/factorialhr.com\/blog\/seasonal-employment\/\",\"name\":\"Seasonal employment: Benefits, laws, and management tips\",\"isPartOf\":{\"@id\":\"https:\/\/factorialhr.com\/blog\/#website\"},\"datePublished\":\"2023-03-29T22:10:02+00:00\",\"dateModified\":\"2025-04-29T10:20:40+00:00\",\"description\":\"Seasonal Employment: Definition, Benefits, common compliance challenges and solutions. 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