{"id":99853,"date":"2023-04-20T23:43:11","date_gmt":"2023-04-20T21:43:11","guid":{"rendered":"https:\/\/factorialhr.com\/blog\/?p=99853"},"modified":"2025-03-18T14:09:28","modified_gmt":"2025-03-18T12:09:28","slug":"pto-benefits","status":"publish","type":"post","link":"https:\/\/factorialhr.com\/blog\/pto-benefits\/","title":{"rendered":"Key PTO benefits for employers &#038; employees"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Although pay transparency and equality should be a top priority for employers, having a satisfied and healthy team takes more than just a high salary. In fact, many employees consider work-life balance and adequate PTO benefits to be top priorities.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">According to a recent <\/span><a href=\"https:\/\/www.forbes.com\/advisor\/business\/pto-statistics\/#sources_section\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">Forbes article<\/span><\/a><span style=\"font-weight: 400;\">, <\/span><b>28 million employees in the United States go without paid time off benefits<\/b><span style=\"font-weight: 400;\">, even though <\/span><b>roughly a third of employees<\/b><b> regard mandatory PTO as a top benefit.\u00a0<\/b><\/p>\n<p><span style=\"font-weight: 400;\">In this article, we\u2019ll discuss why paid time off is such an important aspect of your company\u2019s compensation and benefits package. Then, we\u2019ll look at some of the specific ways that employers and employees stand to gain from a PTO benefits program. Lastly, we\u2019ll discuss the amounts of PTO that companies typically offer and the best ways to reduce the costs associated with PTO benefits.\u00a0<\/span><\/p>\n<p><a href=\"https:\/\/factorialhr.com\/templates\/pto-tracker-2024\"><img decoding=\"async\" class=\"alignnone wp-image-120941 size-full\" src=\"https:\/\/factorialhr.com\/wp-content\/uploads\/2023\/03\/15160014\/time_attendance_tracker.jpg\" sizes=\"(max-width: 350px) 100vw, 350px\" srcset=\"https:\/\/factorialhr.com\/wp-content\/uploads\/2023\/03\/15160014\/time_attendance_tracker.jpg 350w, https:\/\/factorialhr.com\/wp-content\/uploads\/2023\/03\/15160014\/time_attendance_tracker-300x300.jpg 300w, https:\/\/factorialhr.com\/wp-content\/uploads\/2023\/03\/15160014\/time_attendance_tracker-150x150.jpg 150w, https:\/\/factorialhr.com\/wp-content\/uploads\/2023\/03\/15160014\/time_attendance_tracker-160x160.jpg 160w, https:\/\/factorialhr.com\/wp-content\/uploads\/2023\/03\/15160014\/time_attendance_tracker-80x80.jpg 80w\" alt=\"\" width=\"350\" height=\"350\" \/><\/a><\/p>\n<div class=\"js-toc toc\">\n<p class=\"js-toc-title toc__title\">Table of Contents<\/p>\n<nav id=\"fac_toc_nav\" class=\"js-toc-nav toc__nav\" aria-label=\"Table of Contents\"><ol class=\"toc__list toc__list--level-1\"><li class=\"toc-heading-level-2\"><a class=\"toc__link toc-link-heading-1\" href=\"https:\/\/factorialhr.com\/blog\/pto-benefits\/#why-are-pto-benefits-so-important\" title=\"Why are PTO benefits so important?\" data-target-id=\"why-are-pto-benefits-so-important\">Why are PTO benefits so important?<\/a><\/li><li class=\"toc-heading-level-2\"><a class=\"toc__link toc-link-heading-2\" href=\"https:\/\/factorialhr.com\/blog\/pto-benefits\/#benefits-of-pto-for-employers\" title=\"Benefits of PTO for employers\" data-target-id=\"benefits-of-pto-for-employers\">Benefits of PTO for employers<\/a><\/li><li class=\"toc-heading-level-2\"><a class=\"toc__link toc-link-heading-3\" href=\"https:\/\/factorialhr.com\/blog\/pto-benefits\/#benefits-of-pto-for-employees\" title=\"Benefits of PTO for employees\" data-target-id=\"benefits-of-pto-for-employees\">Benefits of PTO for employees<\/a><\/li><li class=\"toc-heading-level-2\"><a class=\"toc__link toc-link-heading-4\" href=\"https:\/\/factorialhr.com\/blog\/pto-benefits\/#how-much-paid-time-off-do-companies-normally-offer\" title=\"How much paid time off do companies normally offer?\" data-target-id=\"how-much-paid-time-off-do-companies-normally-offer\">How much paid time off do companies normally offer?<\/a><\/li><li class=\"toc-heading-level-2\"><a class=\"toc__link toc-link-heading-5\" href=\"https:\/\/factorialhr.com\/blog\/pto-benefits\/#implement-a-strong-pto-policy\" title=\"Implement a strong PTO policy\" data-target-id=\"implement-a-strong-pto-policy\">Implement a strong PTO policy<\/a><\/li><li class=\"toc-heading-level-2\"><a class=\"toc__link toc-link-heading-6\" href=\"https:\/\/factorialhr.com\/blog\/pto-benefits\/#keeping-pto-related-operational-costs-to-a-minimum\" title=\"Keeping PTO-related operational costs to a minimum\" data-target-id=\"keeping-pto-related-operational-costs-to-a-minimum\">Keeping PTO-related operational costs to a minimum<\/a><\/li><\/ol><\/nav><\/div>\n<h2><span style=\"font-weight: 400;\">Why are PTO benefits so important?<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">While no federal law requires businesses to provide paid time off for employees in the United States, including sufficient paid time off can positively impact your team in many ways. Often, workers depend on paid time off to spend time and take care of loved ones. Aside from this, many workers need periods off to focus on other aspects of their life and reduce work-related stress.\u00a0<\/span><\/p>\n<p><b>By allowing your workforce time to attend to their personal needs, you are helping them to stay present and engaged while at work<\/b><span style=\"font-weight: 400;\">. Ultimately, PTO works out to be a win-win for everyone involved. In the next sections, we\u2019ll cover some of the main reasons why PTO benefits benefit employers and employees.<\/span><\/p>\n<p><em><strong>Need a quick general review of how PTO works in the U.S.?<\/strong> <\/em>Watch this video (its less than 3 minutes!)<\/p>\n<p><iframe title=\"YouTube video player\" src=\"\/\/www.youtube.com\/embed\/r2l9OV-GmeU?si=WeAZ109g2fg0nU5j\" width=\"560\" height=\"315\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\"><\/iframe><\/p>\n<h2><span style=\"font-weight: 400;\">Benefits of PTO for employers<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Although it might seem that paid time off policies and <\/span><a href=\"https:\/\/factorialhr.com\/blog\/unlimited-pto\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">unlimited PTO<\/span><\/a><span style=\"font-weight: 400;\"> policies only help employees, they\u2019re actually advantageous for employers in many ways. Here, we\u2019ll explain why.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">More productive and efficient workplace<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">That\u2019s right. Contrary to popular belief, paid time off and <\/span><a href=\"https:\/\/factorialhr.com\/blog\/holiday-pay\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">holiday pay<\/span><\/a><span style=\"font-weight: 400;\"> can actually boost productivity and efficiency in the workplace.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Firstly, with PTO practices, <\/span><b>employers tend to have lower rates of <\/b><a href=\"https:\/\/factorialhr.com\/blog\/employee-absenteeism\/\" target=\"_blank\" rel=\"noopener\"><b>employee absenteeism<\/b><\/a><b>. <\/b><span style=\"font-weight: 400;\">Although unplanned emergencies and family or health issues are always bound to occur, having a PTO plan will help to curb at least some last-minute scheduling changes. And with fewer disruptions and organizational issues, you\u2019ll be able to plan more strategically and carry out tasks with optimal efficiency.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Secondly, when employees feel stressed or tired, they tend to make more errors and lose focus. After taking a few days of paid time off, <\/span><b>employees can come back to work feeling recharged, refreshed, and ready to take on new tasks.<\/b><span style=\"font-weight: 400;\"> Having employees work 40 hours per week is only beneficial for employers if they can concentrate and put forth the right amount of energy.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Reduce stress and workplace hostility<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">In addition to increased absenteeism, insufficient PTO leads to more on-the-job stress and hostile interactions. It can even create a toxic working environment that employees will want to leave. Giving employees the option to<\/span><b> take a paid personal day now and then can make a huge difference<\/b><span style=\"font-weight: 400;\"> on this front as well.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">PTO benefits help to fight burnout<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Unsurprisingly, extra PTO can also help organizations minimize employee burnout. However, even with a paid time off program, many employees work while on vacation. Many workers never use PTO benefits in their entirety. <\/span><a href=\"https:\/\/www.ustravel.org\/sites\/default\/files\/media_root\/document\/Paid%20Time%20Off%20Trends%20Fact%20Sheet.pdf\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">Research by the U.S. Travel Association<\/span><\/a><span style=\"font-weight: 400;\"> indicates that <\/span><b>more than half (55%) of workers do not use all of their annual paid time off.\u00a0\u00a0<\/b><\/p>\n<p><span style=\"font-weight: 400;\">Even with a paid time program in place, employees might be hesitant to go on vacation. Many employees feel that they run the risk of looking replaceable. Others know that even with days off, their workloads go unchanged. Rather than facing a mountain of work when they return, they choose to put in extra hours while away from the office.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In these cases, it often defeats the purpose of having a paid time off policy to begin with. It\u2019s not enough for leaders to allow workers to not be physically present from their positions. In order for PTO benefits to be effective,<\/span><b> there must be a guarantee that workers have reduced workloads as well.<\/b><\/p>\n<h3><span style=\"font-weight: 400;\">Reduce costs<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Some employers might be hesitant to include paid time off in compensation and benefits packages due to the costs associated with lost days. However, <\/span><b>your company will save in other ways<\/b><span style=\"font-weight: 400;\">, including:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Reduced turnover expenses<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Less absenteeism<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Improved internal communications<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Another concern that many employers face has to do with the operational expenses and extra processes involved with managing <\/span><a href=\"https:\/\/factorialhr.com\/blog\/pto-requests\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">PTO requests<\/span><\/a><span style=\"font-weight: 400;\"> and ensuring that there aren\u2019t overlapping employee absences. With the right <\/span><a href=\"https:\/\/factorialhr.com\/blog\/pto-tracking-software\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">PTO tracking software<\/span><\/a><span style=\"font-weight: 400;\">, you can automate the process and approve requests within seconds. PTO benefits don\u2019t have to mean extra work and labor costs for your operations team. More on this later.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Improve brand loyalty and commitment<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Having PTO benefits and smooth operational processes while managing requests and time off approvals can encourage feelings of organizational commitment and loyalty.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Although <\/span><a href=\"https:\/\/factorialhr.com\/blog\/paid-time-off-usa\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">PTO requirements vary by state<\/span><\/a><span style=\"font-weight: 400;\">,<\/span><b> The United States is the only Organization for Economic Cooperation and Development (OECD) nation without a federal paid time off requirement for workers. <\/b><span style=\"font-weight: 400;\">And when workers find a company that advocates work-life balance through paid time off benefits and policies, they will be more likely to cultivate feelings of respect for the company and take more of a vested interest in their position.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Benefits of PTO for employees<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">PTO helps employees to take care of their mental, emotional, and physical well-being. Here are some of the key advantages.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Work-life balance<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Too often, <\/span><b>workers are forced to decide between family needs, outside personal objectives, and their jobs. <\/b><span style=\"font-weight: 400;\">While FMLA law allows employees to take <\/span><a href=\"https:\/\/factorialhr.com\/blog\/unpaid-time-off\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">unpaid time off<\/span><\/a><span style=\"font-weight: 400;\"> for medical emergencies and family issues, forgoing paychecks is not always an option, and in most cases, it adds to an already stressful situation.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In contrast, having paid time off to take care of a family member, travel, or simply relax can be a game changer for many employees. With PTO benefits, there\u2019s no need to pick and prioritize. Employees will have the time that they need to take care of external issues without sacrificing their job status.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In addition, employees can use paid time off to learn new skill sets and explore interests outside of their jobs. By having a paid time off benefits plan, <\/span><b>you are essentially cultivating an accomplished and well-rounded team of individuals.<\/b><\/p>\n<h3><span style=\"font-weight: 400;\">Health benefits<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Going long periods without time off is not only bad for your mental health, but can also impact your physical health. According to <\/span><a href=\"https:\/\/www.sciencedirect.com\/science\/article\/pii\/S0160412021002208\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">a 2021 study conducted by the World Health Organization (WHO)<\/span><\/a><span style=\"font-weight: 400;\">, <\/span><b>long work hours can put you at higher risk of heart disease and stroke.<\/b><span style=\"font-weight: 400;\"> The study linked <\/span><b>745,000 deaths<\/b><span style=\"font-weight: 400;\"> over the year to chronic overwork.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It\u2019s clear that poor time off policies can lead to accumulated amounts of stress. Which, in turn, could cause smaller health concerns such as back pain or computer-related vision issues. Having a once-per-year vacation doesn\u2019t necessarily fix all of these issues. However, <\/span><b>adequate PTO benefits and fair overtime practices <\/b>are a key part of <b>a well-balanced and healthy work environment.<\/b><\/p>\n<p><a href=\"https:\/\/factorialhr.com\/get-started\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" class=\"alignnone wp-image-89831 size-full\" src=\"https:\/\/factorialhr.com\/wp-content\/uploads\/2023\/01\/05151547\/FREE-TRIAL-2023.jpg\" alt=\"\" width=\"675\" height=\"232\" srcset=\"https:\/\/factorialhr.com\/wp-content\/uploads\/2023\/01\/05151547\/FREE-TRIAL-2023.jpg 675w, https:\/\/factorialhr.com\/wp-content\/uploads\/2023\/01\/05151547\/FREE-TRIAL-2023-300x103.jpg 300w\" sizes=\"(max-width: 675px) 100vw, 675px\" \/><\/a><\/p>\n<h2><span style=\"font-weight: 400;\">How much paid time off do companies normally offer?<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Paid time off benefits that companies offer vary by industry and by position. Generally speaking, companies tend to grant more paid time off to employees that have held their position for several years.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">To help you benchmark and create a competitive PTO benefit policy in your company, here\u2019s the average number of vacation days according to the <\/span><a href=\"https:\/\/www.bls.gov\/charts\/employee-benefits\/paid-leave-sick-vacation-days-by-service-requirement.htm\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">US Bureau of Labor statistics<\/span><\/a><span style=\"font-weight: 400;\">:<\/span><\/p>\n<table>\n<tbody>\n<tr>\n<td><\/td>\n<td><span style=\"font-weight: 400;\">Private industry<\/span><\/td>\n<td><span style=\"font-weight: 400;\">State and local government<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">PTO after 1 year of employment<\/span><\/td>\n<td><span style=\"font-weight: 400;\">11 days<\/span><\/td>\n<td><span style=\"font-weight: 400;\">13 days<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">PTO after 5 years of employment<\/span><\/td>\n<td><span style=\"font-weight: 400;\">15 days<\/span><\/td>\n<td><span style=\"font-weight: 400;\">16 days<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">PTO after 10 years of employment<\/span><\/td>\n<td><span style=\"font-weight: 400;\">17 days<\/span><\/td>\n<td><span style=\"font-weight: 400;\">19 days<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">PTO after 20 years of employment<\/span><\/td>\n<td><span style=\"font-weight: 400;\">20 days<\/span><\/td>\n<td><span style=\"font-weight: 400;\">22 days<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><b>Source:<\/b><span style=\"font-weight: 400;\"> \u201cPaid leave benefits: Average number of sick and vacation days by the length of service requirement\u201d, March 2021, U.S. Bureau of Labor<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Implement a strong PTO policy<\/span><\/h2>\n<p data-start=\"0\" data-end=\"311\">To maximize the benefits of PTO for both employers and employees, companies should implement a strong <strong data-start=\"106\" data-end=\"113\">PTO<\/strong> <strong>policy<\/strong>. This ensures transparency and fairness within the organization. Establish clear guidelines for requesting and approving PTO so that both managers and employees understand the process.<\/p>\n<p data-start=\"313\" data-end=\"715\" data-is-last-node=\"\" data-is-only-node=\"\">In addition, employers must also navigate the legal landscape of labor laws in their jurisdiction, which may dictate minimum leave entitlements, accrual rates, and payout obligations for unused PTO. Employers should prioritize designing a PTO policy with HR professionals and legal and finance consultants to carefully plan a policy that will ensure compliance. Ultimately, employers that implement a strong PTO policy will see a range of benefits which include increased productivity, decrease stress, and higher employee morale.<\/p>\n<h2><span style=\"font-weight: 400;\">Keeping PTO-related operational costs to a minimum<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">While offering paid time off benefits to your team can potentially increase productivity levels and revenue, operational expenses can easily get out of hand. Your best option is to <\/span><b>keep paperwork, emails, and back-and-forth communication to a minimum and look for a more streamlined approach to paid time off management.\u00a0<\/b><\/p>\n<p><span style=\"font-weight: 400;\">Automation can be a huge time saver for organizations. Especially when it comes to tasks like managing and approving time off requests. However, not all platforms are created equal. And you\u2019ll want to be sure that the platform that you choose offers you the <\/span><b>maximum amount of paid time off management tools and a <\/b><a href=\"https:\/\/factorialhr.com\/pricing\" target=\"_blank\" rel=\"noopener\"><b>reasonable pricing plan<\/b><\/a><b>.<\/b><\/p>\n<p><span style=\"font-weight: 400;\">With <\/span><a href=\"https:\/\/factorialhr.com\/holidays-leaves-software\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">Factorial\u2019s affordable and effective time off software<\/span><\/a><span style=\"font-weight: 400;\">, you can approve time off requests with a click. Our comprehensive time off management features allows you to visualize, track, and report time off across your entire company.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Specifically, our time off features include:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>A calendar view<\/b><span style=\"font-weight: 400;\"> where you can see scheduled employee leave and vacations<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Customization features<\/b><span style=\"font-weight: 400;\"> that allow you to provide the right amount of days off for employees, depending on your company\u2019s policies.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Visualization tools <\/b><span style=\"font-weight: 400;\">for employees used, accrued, and remaining PTO\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Tools to personalize settings <\/b><span style=\"font-weight: 400;\">based on leave types and your company\u2019s needs.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Investing in your operational processes means investing in your team\u2019s communication and well-being. <\/span><strong><a href=\"https:\/\/factorialhr.com\/get-started\" target=\"_blank\" rel=\"noopener\">Get started with Factorial today<\/a>.<\/strong><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Although pay transparency and equality should be a top priority for employers, having a satisfied and healthy team takes more than just a high salary. In fact, many employees consider work-life balance and adequate PTO benefits to be top priorities. According to a recent Forbes article, 28 million employees in the United States go without<a href=\"https:\/\/factorialhr.com\/blog\/pto-benefits\/\" class=\"read-more\"> [&#8230;]<\/a><\/p>\n","protected":false},"author":155,"featured_media":99855,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[347],"tags":[],"class_list":["post-99853","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-people-management"],"acf":{"topics":"time-off"},"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v21.5 (Yoast SEO v21.9.1) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Key PTO benefits for employers &amp; employees<\/title>\n<meta name=\"description\" content=\"PTO Benefits: Why are they important? 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