A document management system to end all headaches
Replace the mountain of paperwork with document management software to access digital employee files from anywhere, easily and securely.
A single platform for all of your documents
Keep everything organized to maximize your productivity. Use Factorial to set up employee workflows for document management.
Request documents from employees
Send employees requests in bulk to upload files to their employee hub.
Go paperless and access your HR documents from anywhere, even from your mobile app.
Generate documents with fillable fields using employee information you already have in your HR files.
Create workflows to collect employee documents during onboarding using fillable templates.
Store all of your documents in a digital file cabinet
Store and organize all of your documents in one place using our software.
Create and organize document folders with personalized or public access options.
Easily locate your employee documents using filters and sorting options, such as signed status, legal entity, and more.
Manage permissions, settings, and define an expiration date when uploading documents.
Manage and send documents in bulk
Save time with automatic document matching based on first name, surname, or ID to automatically send documents to the correct recipients in bulk.
Send, download, and delete documents in bulk to save time.
Define and create tasks for document templates in onboarding workflows.
Monitor e-signature status for bounced emails and more.
Save time and paper with Factorial across your entire company
Electronic document management is worth investing in today - just look at the data.
40% less
overhead cost
when switching from a paper-based system to electronic document management.
50% more
time saved
on manual tasks related to filling and filing documents.
6 days
a year
saved with Factorial that employees spend searching for documents on average.
Incorporate document management into every facet of your HR processes
Our document management tools reduce the time spent on paperwork by automating the document management process. Integrate it across all of your HR processes.
The safest and most secure option
Stop worrying about misplaced or stolen documents. With Factorial, you have an overview of who can access documents and from where.
Permissions system
Set employee permissions and manage access so only certain people can access and download documents
Data encryption
Our certifications and security ensures our software is compliant with federal and international data security regulations.
Secure sign-in
Add an extra layer of protection with added single sign-on security. Configure security settings to feel safe.
More than 10.000 companies across different industries trust in Factorial
Our team is dedicated to helping you use Factorial to its fullest. Our top priority is understanding your challenges and helping you through the entire process even after onboarding.
“Our main challenge was the lack of integration; we needed one central point of operation to simplify our processes. Time off reflected in shifts and payroll, and hiring people through that same platform - Factorial helped integrate these processes.”
Try our document management system with a free demo!
See Factorial in action and understand how all-in-one HR software with built-in electronic document management features can help you save resources. Focus on your people, not paperwork.
Document management FAQs
See what other users have asked below. Still have questions? We are here to help you - book a free demo and we'll be sure to get in touch.
What is a document management software?
Document management software (DMS) is a digital system used to store, manage, and track employee files, whether they are electronic documents or scans of paper-based documents.
How does DMS work?
A document management system helps you keep track of employee files through automated workflows and a customizable permissions system. This helps you request and send documents to employees in bulk and to make sure your files are safe and organized. To gain a deeper understanding of how a document management system works, book a free demo with a Factorial product specialist.
Is Factorial only a document management software?
Although Factorial is a great option for organizing and storing your company documents and employee files, document management is only one of the features we offer. Factorial is an HR software with time tracking, PTO management, shift scheduling, employee performance evaluation, and expense management features, as well as document management features. We also provide you with the tools to generate and export reports for your HR team. To get the full picture of everything Factorial can do, book a free demo with a product specialist.
Is Factorial secure?
Factorial is secure. We are committed to providing our users with software that is 100% secure and up-to-date with the latest data security requirements. Read our security policy for more information.
What companies is Factorial suitable for?
Factorial was designed with small- to medium-sized businesses in mind. Our mission is to empower business to grow by providing you with all the tools you need to manage all people operations, people development, and finance processes that are part of running your business.