Traditionally, the primary role of the HR department was to focus on the hiring and selection process within a company. Over the years, the duties of the HR manager have expanded to include so much more. As a result, with a collection of new responsibilities, also comes more pressure, and often stress, which can lead to burnout. The best way to improve productivity, save time, and reduce costs, is by incorporating HR tools into the workplace.
These tasks, many of which are incredibly tedious and require manual work, can be overwhelming even for the most experienced HR specialist. Integrating HR technology into the workplace can help boost the overall operational productivity of the company.
With today’s technological advancements, there are many tools available to solve common challenges in your HR workflow. Incorporating these HR tools into your business, helps streamline your HR processes, thus alleviating excess stress for admins.
Now, before getting into why it is essential to integrate HR management software into your business, let’s first explain what exactly is an HR tool.
HR Tools Explained
An HR tool, also known as hr management aid, is used to automate and improve HR operations. Whether it’s recruitment, payroll, performance appraisals, or training, these tools help streamline a wide range of tasks and procedures, allowing HR admins to more effectively perform their duties.
7 Must-have HR Management Software Tools
It’s not difficult to see how using hrm tools to improve your processes can increase productivity, save your team time, and most importantly, make the most of your budget. Now it’s time to decide which types of digital online hr tools every HR department should consider incorporating.
1. Recruitment Software and Applicant Tracking
As the name implies, Hr tools for recruitment are designed to simplify the selection and hiring within the recruitment processes. Through the use of recruiting software, recruiters can post job openings to job boards and/or websites to reach as many potential candidates as possible. You’ll also be able to track, manage, rank, grade, and perform background checks on applicants through the hiring funnel before sending them an offer. This and more will help you track the entire hiring process without effort.
2. Payroll and Benefits Management Platform
Whether you’re running a start-up or an established business, using payroll software can speed up your end of month tasks. In addition, these tools help hr professionals keep better track of employee wages, calculate total compensations, and reduce human calculation errors. Some payroll software even gives you the option to administer certain benefits such as paid vacations, health insurance, and other perks.
3. Organizational Chart & Personnel Management
The managing of personnel is a crucial, yet often overlooked aspect of HR management. Using personnel software offers your company an excellent opportunity to leave ‘start-up mode’ and better formalize department hierarchy. Keeping track of employee data is time-consuming, especially as your team grows. It’s for this reason that investing in HR tools that assist you in more effectively managing your team is essential. With software like Factorial HR, your companies organization chart is updated automatically every time someone joins or leaves the team.
4. Time and Attendance
Sometimes the simplest tasks require the most thought. Although time tracking may not be law all across the globe, the practice of monitoring worked hours to ensure compliance with labor laws is. Offices, retail establishments, factories, and even hospitality centers, can all improve productivity through the simple act of time tracking. Tools like this allow employees to easily clock in and out themselves, request time off, and so much more. Not only that, with little effort, you will effortlessly improve the cooperation between departments and team members.
5. Performance Management
Tracking the progress of employees is essential to the success of a growing organization. Through several performance appraisal tools, you can set individual employee goals, track their performance, collect feedback from the team and report on performance metrics all from one place. Tools such as these better help facilitate performance evaluations, meaning that employee performance reviews can be done quicker and more efficiently much faster and easier for both the supervisor and employee.
6. Onboarding Tools
Employee engagement should start on day one, and while onboarding processes are essential, they are often complicated. In addition to teaching the incoming team members their new role and company culture, there is a lot more that goes into onboarding. Using a human resources management software to help handle onboarding documentation, tax submissions, payroll and more, is a time saver for the HR team.
7. Educational Training Software
If you want to retain talent, one of the best things you can do is invest in your employees. How? Provide your employees with constant opportunities to develop and grow by learning something new. As a company, you can choose to invest in online training programs (ie. slideshows and virtual classrooms) or in intuitive learning software. HR admins can create training material that merges different multimedia formats to create dynamic training programs for their team. Over time, managers can track the team’s award certifications, progress, and more
The tools mentioned above are just a few of the best that HR departments with benefit from. If you want to find out more ways to optimize your HR processes, head over to Factorial HR.
The all-in-one HR software tool that goes to work for you – Avoid burn-out and those sleepless nights!
Contributed by Dimple Ramchandani; Edited by Tanya Lesiuk
This post is also available in: English UK