Are you ready to automate your manual shift creation process to something easier? Shift scheduling apps are great tools to automate your shift management. These tools enable precise and efficient shift planning, avoiding overlaps or staff shortages. When you’re scheduling shifts for an international workforce, the challenge grows even bigger – different time zones, labor laws, and local regulations all come into play. This is especially true for businesses operating in Italy, where compliance and workforce planning require extra attention. Luckily, modern shift scheduling apps can save you time while supporting both local and international teams. That’s why we’ve outlined the top 10 best solutions in 2026 for shift scheduling apps in Italy.
What is a Shift Scheduling App?
A shift scheduling app is a digital tool designed to enable accurate and efficient planning of employees’ work shifts. It is particularly useful for companies that rotate staff across two or three shifts (morning, afternoon, and night). Typically, this structure is seen across different industries in Italy, such as manufacturing, healthcare, retail, and hospitality.
While Italian shift schedules typically follow fixed time blocks aligned with national labor standards, U.S. employers follow a different shift work schedule structure. These schedules often offer greater flexibility, with rotating shifts, split shifts, or compressed workweeks being more common. For international companies operating across both markets, managing these differences can quickly become complex.
This is where shift scheduling apps play a crucial role. They help standardize planning processes while adapting to local practices, making it easier to coordinate teams working under Italian and U.S. scheduling models.
The best shift scheduling app allows you to:
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Create shifts in just a few minutes
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Avoid overlaps or scheduling conflicts
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Identify staffing shortages in advance
- Approve or deny shift swap requests
Most importantly, these apps are a valuable asset in complying with Italian labor regulations governing working hours. In particular, shift scheduling platforms help companies comply with Legislative Decree No. 66/2003, which establishes:
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The maximum number of regular and overtime working hours
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The minimum 11 consecutive hours of rest every 24 hours
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The right to weekly rest
To summarize, the best shift scheduling apps in Italy help you monitor and organize work shifts, reduce errors and absences, and increase overall productivity.
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Shift Scheduling App Features
As you’re browsing for a reliable shift scheduling app, you might start to wonder, “What features should a shift scheduling app have?” Keep an eye out for these core features, including:
- Ability to create and edit shifts: The app should allow you to easily create shifts with specific dates, times, locations, and notes.
- Calendar View: Having an intuitive and easy-to-use digital shift calendar is essential for viewing scheduled shifts. The app should allow you to filter shifts by period, department, role, and other options.
- Shift Swapping: Employees should be able to swap shifts with each other directly through the app, with the option to receive notifications and approvals from managers.
- Requesting vacation and time off: The app should include a system for requesting vacation and time off, with the option to set up an automatic approval flow.
Many other equally useful features can be added to these. For example, the ability to send push notifications to employees to inform them of their upcoming shifts is important. Just as useful are the recording of hours worked, a geolocation system to verify the presence of employees at the workplace, and a function to quickly prepare reports on hours worked and absences.
Together, these features make a shift scheduling app truly useful for both managers and employees. Once you implement a shift app, you’ll be able to see real, tangible benefits, including simplified scheduling and improved organizational efficiency. Now that you know what to look for, let’s check out the top 10 shift scheduling apps in Italy (2026).
The 10 Best Shift Scheduling Apps in 2026 in Italy
This is not a strict ranking but rather a practical guide to help you choose the solution that best fits your company’s needs.
1. Factorial – Shift Scheduling App
Factorial is an all-in-one business management software with a dedicated mobile app. It is a comprehensive platform designed to manage and optimize every stage of the employee lifecycle. Its integrated shift scheduling module allows you to:
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Create and organize shifts weekly, monthly, or fully customized
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Monitor compliance with assigned shifts
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Check compatibility with employee vacations and absences
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Use filters to quickly search by shift or employee
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Ensure transparency and easy access for employees
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Manage specific requests or shift swaps
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Send notifications when shifts are created or changed
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Receive alerts in case of errors or overlaps
Thanks to geolocation features, you can also:
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Verify on-site employee presence
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View shift calendars alongside absences, leave requests, and vacations
- Monitor their daily, weekly, and monthly time tracking
Why choose Factorial?
Its key strength lies in its versatility, ease of use, and strong focus on data privacy and security. Factorial integrates easily with other business tools and is trusted by over 15,000 companies worldwide.
2. Bitrix24
When it comes to work schedule features, Bitrix makes it easy to create, edit, and share them, as well as use useful features like calendar viewing, automatic shift assignment based on skills, chat and video calls for internal communication, and collaboration tools for project and task management. Additional Bitrix24 features include CRM, project management, and internal communication.
Their highlight feature of their shift scheduling app in Italy allows you to:
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Create, edit, and share shifts
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Use calendar views
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Automatically assign shifts based on skills
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Communicate via chat and video calls
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Collaborate on tasks and projects
3. When I Work
When I Work is an application specifically designed for managing work shifts, featuring a simple and intuitive interface that makes it extremely user-friendly. This app helps streamline the creation of work schedules and optimize your team while providing a simple and intuitive interface.
With this app, you have a series of tools at your disposal that make shift planning significantly easier. Additionally, When I Work allows you to:
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Create and modify work schedules
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Add notes
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Approve shift swap requests
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Allow employees to request leave directly from the app
It also includes attendance tracking, allowing employees to log start and end times directly within the app. That way everything is centralized and you have an accurate employee attendance that you can reference directly from the app.
4. Cronoturni
Cronoturni is a cloud-based shift scheduling app designed to optimize workforce planning. This platform offers a variety of features that simplify shift creation and planning, allowing you to use pre-built templates and share your shift schedule directly with your employees.
Furthermore, the program’s flexibility allows you to easily integrate it with other business apps, such as attendance and access control, thus offering a complete and integrated view of personnel management.
Key cronoturni shift scheduling app features include:
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Preconfigured shift templates
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Easy calendar sharing with employees
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Simple and intuitive interface
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Integration with other tools for attendance and access control
5. Inaz
Inaz represents another popular solution for small and medium-sized companies looking to improve their time management. Similar to other software platforms, Inaz offers the ability to create work shifts through a simple and intuitive interface. Furthermore, it offers:
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Easy shift creation
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Vacation and leave management
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Attendance tracking
A distinctive feature is its internal messaging system, which simplifies communication about shifts, absences, and company updates. To simplify your shift scheduling, download this free template to streamline your shift creation.
6. Humanity
Humanity is a cloud-based software specifically designed to simplify employee scheduling and management. Suitable for businesses of all sizes, it aims to help companies save time and reduce costs. Additionally, with Humanity, you can create custom shifts, check worker availability on specific days, and make adjustments to the schedule as needed.
The software also includes advanced reporting capabilities for gaining insights into employee work patterns, overtime trends, and overall work efficiency. The platform has additional capabilities to:
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Allow shift swapping requests
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Receive real-time budget and costs
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Assign specific tasks to different shifts
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Gain visibility into employee availability
7. ZoomShift
ZoomShift is considered one of the best shift scheduling apps in Italy because of its integration to numerous HR software, making it a comprehensive workforce solution. You can even sync your vacation and leave management, as well as attendance tracking to ZoomShift. This shift scheduling app tracks hours worked via a mobile app or computer and provides a platform for communicating with employees in real time regarding any shift changes or other information. Additional key features are:
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Drag-and-drop shift creation
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Clear definition of roles, hours, notes, and skills
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Attendance tracking via mobile or desktop
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Real-time communication with employees
8. Shiftboard
Shiftboard is a shift scheduling app that is available in desktop and mobile formats. This platform is primarily used by medium and large companies to simplify shift scheduling processes. Moreover, it offers time tracking and leave management features to sync your team’s shifts with other core business functions. Shiftboard is great for international and Italian teams looking to streamline their shift management. Additional features are:
- Create and manage shifts efficiently
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Handle leave and attendance tracking
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Automatically assign shifts based on availability and skills
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Approve shifts remotely with a single click
9. Deputy
Deputy is considered one of the best shift scheduling apps in Italy. It provides users with an easy-to-navigate interface while maintaining an intuitive design so shift creation is easy and quick. If you monitor a team that works from both the office and out on different sites, Deputy gives employers the option to activate geolocation, which tracks your employees’ locations.
Key features include:
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Fast and intuitive shift creation
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Skill-based shift assignments
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Attendance tracking via mobile or desktop
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Employee self-service for viewing schedules, requesting leave, and swapping shifts
10. Planday
Planday is a great option for employers that need a straightforward shift scheduling app that combines time tracking and staff management. This platform centralizes employee shifts and hours so you can view essential business information without juggling multiple tools. More Planday features, include:
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Enable employees to clock in and out from their smartphones
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Allow your team to swap shifts and set their availability
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Use templates for daily planning
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Access advanced analytics and reporting tools
Frequently Asked Questions About Shift Scheduling Apps
What is a shift scheduling app?
A shift scheduling app is a digital tool that allows companies to plan, organize, and manage employee work hours efficiently, avoiding overlaps, reducing errors, and ensuring compliance with labor regulations. Typically, a shift scheduling tool is available in both a desktop and a mobile version. Making it easy for both managers and employees to access from any device.
What are the best shift scheduling apps in Italy?
The best solutions include Factorial, Deputy, Humanity, Bitrix24, CRONOTURNI, ZoomShift, and Planday, offering features such as scheduling, leave management, notifications, and reporting. Factorial, in particular, is an all-in-one business management software that offers additional features, outside of time tracking. This includes performance management, payroll prep, and IT asset management.
Can I use a shift scheduling app on my smartphone?
Yes. Most shift scheduling apps offer mobile versions that allow employees to view shifts, request changes, and receive notifications directly on their phones. Moreover, platforms like Factorial allows managers to approve or deny shift swap requests directly from their phone.
How do I choose the right app?
Choosing the best shift scheduling app depends on several factors. Before committing to any particular software, you should take into consideration the following:
- Company size. How large is your workforce? What platform is suitable for your team size?
- Shift complexity. How many shift types are common at your company?
- Reporting needs. What kind of reports will you need to prepare?
- Integration with your existing tools. Do you already have a full tech stack? Will this app integrate with your attendance and leave management systems? Or do you need a centralized shift scheduling app like Factorial?
