Stay Covered with a Leave Management System

Taking time off is good for employees; it prevents burnout and increases job satisfaction. Leave management, however, can be a headache for overworked HR teams. Poor absence management can lead to understaffed shifts or costly legal problems. To make sure employees get time to recharge and managers don’t lose their minds, many businesses rely on a leave management system.

Leave Management Software


Take Advantage of an Attendance Management System for Employees

What is a leave management system? This software takes care of all time off needs, helping to organize employee holidays and leave requests so there are no surprises down the road. This will not only save valuable man-hours wasted on inefficient systems. It will also limit your business’s liability, by making sure hours are in compliance with paid time off (PTO) and overtime laws.

Leave management systems are useful for all businesses, but they are especially key for hospitality and retail businesses, where an understaffed shift can have a serious impact.

3 Signs You Need an Online Leave Management System

If you are wondering if you can afford to invest in an online leave management system, we have a question for you: can you afford not to? Here are 3 signs that you are more than ready to take the plunge.

  • You feel like the business concierge.

HR managers have a lot to do, and fielding time off requests is a heavy burden. Ensuring requests comply with company policy, running them past the appropriate supervisors, and then balancing the schedule again to make sure there’s adequate coverage can take a long time! If you crave time to concentrate on the bigger picture, it may be time for a change.

  • Shifts go uncovered.

If you are managing leave manually, there may be mistakes and miscommunications which lead to missed shifts. This will stress and stretch employees who need to cover an understaffed shift. Even worse, customers notice. In restaurant and retail, businesses depend on repeat customers. This means one bad customer experience can lead to future losses. If you want to minimize human error and keep your business running smoothly, it’s time to consider software.

If you are using spreadsheets to track employee hours, PTO accrual, or absences, you are opening your business up to legal liability. Be better than excel! Your employees are valuable, so provide them with the professionalism and transparency they deserve. If you’re stuck doing it the old-fashioned way, leave management software can help you modernize your system.

human capital management software

6 Things Leave Management Software Can Do For You

Leave management software can clean up your books and keep employees and supervisors happy. Here are the big benefits:

  • Eliminate Paperwork:

Go green! In addition to reducing unnecessary and clutter, getting rid of paperwork is good for the environment. Bonus: With an online leave management system, there will be no more lost or mislaid request forms. Everything will be in one (digital) place.

  • Reduce the Effect of Human Error:

Automation means no more scheduling errors. Online requests which can be accepted or rejected mean no more miscommunications. Meanwhile, schedule visualization tools will prevent understaffed shifts.

  • Improve Communication:

Stop fielding requests on the fly! If employees are currently making leave requests by email, post-it, verbal, and courier pigeon, software will streamline and centralize the process.

  • Increase Transparency:

With the right software, both management and employees can review attendance and time-off data at any time. With the information that is always up to date and available, employees can relax and trust the data.

  • Equal Enforcement:

Does your staff try to bribe you with pie and compliments to get their vacation requests approved? A leave management system ensures each request is treated fairly and is in compliance with company policy.

  • Software to Track Vacation and Sick Time:

Track PTO and vacations efficiently to ensure your business is in compliance with regulations.

8 Top Features of a Leave Management System

By now, you probably agree: it’s time to invest in leave software. Here are the key  leave management system features to look for as you shop around:

  • Automated Absence Requests 

When employees need time off, they can send absence requests to managers ahead of time. Managers will be able to review the request on their own time and approve or reject the request digitally. Further, automation prevents miscommunications and limits last-second alterations and changes.

  • Team Calendar Overview with Leave of Absence Tracker

Managers can take a bird’s eye view of the schedule with team calendar overview capabilities. These will allow supervisors to see who is on the schedule and easily pinpoint holes. This means that the floor will never be understaffed again!

leave of absence tracker

  • Easy Holiday Policy Input

A good leave management system will allow HR managers to create different categories of leave, such as sick leave, annual time off, or general holiday. Employees can choose from these categories when making a request. This is an efficient way to make sure employee absence requests adhere to company policy– even before they are made.

  • PTO Management Limits Liability

In order to adhere to paid time off accrual and overtime regulations, it is important that businesses track time off closely. Leave management software will limit legal liability and ease managers’ minds.

  • Generate Custom Reports with an Employee Monitoring System

Data is the backbone of an efficient company. Using time off software will allow supervisors unprecedented insight into habits and trends of employee time off requests. With this information, managers will be better equipped to make strategic decisions for their business.

  • Integration with Other Tech

Employees should be able to access their schedules through the tools they regularly use, such as Google calendar and Slack.

  • Mobile App with Attendance Monitoring System for Employees

For increased accessibility, choose leave management software that has a mobile app. Employees will be able to make their requests on the go, and employers will be able to approve them just as quickly.

Attendance Monitoring System

  • A Free Trial Before You Commit

It’s a bad idea to sign up for a system before you know how it is going to work for you. Make sure to take advantage of leave management system free trials. Once you know it’s the right fit, you can commit!

What to Do If an Employee Takes a Leave of Absence

In addition to sick days and vacation days, some employees may need to take a longer leave of absence. Don’t worry! It will be easy to manage with time tracking software.

There are two types of leaves: mandatory and voluntary. Federal and state laws regulate mandatory leave of absences, including medical absences, military leave, jury duty, and other state-mandated leave. Employers must grant job-protected leave to eligible employees in these situations.

Voluntary leaves are those which are not protected by law but are left to the discretion of the employer.

Manage these absences effectively while making sure you adhere to the law with a leave management system.

Investing in the Best Vacation Tracking Software

A good leave management system can revolutionize the way your business tracks vacation, sick leave, and more. Make sure to invest in an employee vacation tracker so that employees and supervisors can spend less time organizing vacations– and more time enjoying them.

Manage Employee Leave with Factorial’s Holiday Planner

Written by Valerie Slaughter

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