Guest Post: Save Your Employee’s Time with Automated Messages

automated messages hr

When you run a business, time is money. Any way you can streamline communication between your employees and your HR department, you are making it easier for your business to run smoothly.

You can send messages to ask employees about hours for the week, share benefit information, or to send out a schedule of upcoming education and training sessions that need to be attended. When you set up a text messaging platform to communicate with your employees, you are providing an easy and effective way for everyone within your company to communicate.

Make Hiring New Employees Easier

If you don’t want to waste the time of your staff, you can use automation instead. When you don’t want any paperwork to be missed, you can send out a message to remind a new hire that their paperwork isn’t complete. While you’ll still need a staff person to make sure the documents received are correct, you can automatically keep track of new employee submissions and send out reminders if the paperwork hasn’t been submitted.

Set Up New Employees to Work More Quickly

Onboarding new staff takes time. When you need to set up access to your computer network, create an email address, and prepare a phone line for your new employee, a lot of this work can be done through automation. Your employee will feel ready for work in the first day when they have the information they need to get started. When an employee is all set up and can ask questions easily through text messaging, they will feel more appreciated by your company.

Take Control of Timesheet Management

Looking over time sheets every week and approving them takes time and energy. With workflow automation, getting through timesheet approval can take less time. Instead of going through difficult spreadsheets, set it up so that your system can collect the hours of every employee. The manager then can approve the hours and the record of the employee will be updated automatically. Using timesheets is outdated, and using an automated system is much easier.

Keep Track of Employee Evaluations

Your managers have a big job. Staying on top of employee evaluations can be difficult. With an automated database of your employees, it can be possible for managers to be notified any time a new evaluation is due. Employees want to know that you are paying attention, and evaluations are a way to show employees that you notice the great work they are doing.

Keep Track of Vacation Requests

Vacation requests are one of the easiest tasks of the HR department to automate. Requests can be approved right away, and the timing of each request is clearly recorded. When you approve a request, it will go right into the employee’s record. You won’t have to go through paperwork to find out when an employee requested time off, and can instead simply look in your computer system.

When you need to keep track of employee records, track vacation requests and get new employees ready for work, automation is the key. Setting up automation systems in your business streamlines work communication. To allow better communication between your HR department and employees, choose a text messaging platform that works. When you are ready to stop wasting time and you want to increase the efficiency of your company, it’s time to look for ways to automate tasks.

About the author of this post:

Ken Rhie is the CEO of Trumpia, which earned a reputation as the most complete SMS solution including user-friendly user interface and API for mobile engagement, Smart Targeting, advanced automation, enterprise, and cross-channel features for both mass texting and landline texting use cases. Mr. Rhie holds an MBA degree from Harvard Business School. He has over 30 years of experience in the software, internet, and mobile communications industries.

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