Filtering through different HR software tools can be challenging. With so many options, it’s hard to narrow down what’s best for your team. While Workday is a popular HR choice, it definitely doesn’t work for every company. For some businesses, they require more features, more customizable options, or even more flexible pricing. If you’re thinking about switching or comparing other Workday options, this guide focuses on the best alternatives to Workday. Many businesses are seeking a cost effective solution or features that Workday cannot provide. Pricing packages and technology aspects are key reasons for exploring Workday alternatives
First, we’ll discuss what an HR management tool should offer. Then next, we’ll take a look at Workday’s HR platform to understand what features they offer and what features they lack. This is a necessary first step so we can make a better comparison with competitors. Afterwards, we’ll take a deep dive into what Workday alternatives could serve your business needs better.
What is HR Software?
If you’re looking at different Workday competitors, it’s safe to assume you’ve heard of HR software before. However, what exactly does HR software do? It’s an essential digital tool for businesses that are aiming to manage their team effectively and streamline HR operations. Most HR softwares provide features that handle employee and company information, workforce management, and monitoring employee performance. These platforms save HR teams time and effort by automating tedious, manual work. This allows them to invest their time on strategic initiatives rather than administrative tasks.
Key features to look for in HR software includes expense management, ability to generate reports through analytics and insights, and track employee hours. With the right HR software, businesses can automate repetitive processes, ensure compliance, and enhance overall business performance. Ultimately, investing in a robust HR solution helps businesses smoothly run their core operations and set their team up for long-term success.
Workday Alternatives: Key HR Software Features
If you’re considering Workday alternatives to use as your HR management tool, it’s crucial to understand what to look out for. The best Workday alternatives are all-in-one platforms that offer comprehensive HR features. Software solutions have different functions including centralizing personnel management, digitalization of company documents and so on. Overall, the goal of HR management software is to ensure optimization and efficiency.
An all-in-one HR solution including Workday alternatives should have the following functions:
Time and Attendance Tracking
A good HR software solution simplifies how you manage all time-related tasks, including shift management, time tracking, and approving time-off requests. This provides you and your team with more visibility into everyone’s schedule, helping to avoid scheduling conflicts. One centralized location for managers and employees alike to be aware of availability, upcoming absences, and shift changes for better internal communication. This level of transparency helps teams plan more effectively and reduces misalignment.
Using time HR tools will reduce your time spent manually tracking employee hours, vacations, and creating shifts. Key features such as automated notifications and streamlined approvals make time-related tasks less of a burden for your team. Additionally, these features ensure your company is compliant with local labor laws. Leading to more focus on higher-value activities and creating more impact with your team. A robust alternative to Workday, ensures your time tracking doesn’t get in the way of supporting your team.
Payroll & Financial Management
Look for HR software that assists you in automating you financial and payroll workflows. Particularly, a tool that automates payroll and has HR functionalities as it is a game-changer. A top workday alternative will streamline payroll management, benefits administration, and tax filing. You’ll be able to reduce the risk of errors and save valuable time with HR software’s robust payroll solutions. These financial management features should also include advanced tools for budgeting and forecasting to help your team make well-informed decisions. By centralizing benefits, finances, and payroll management in one unified platform, HR teams can reduce their workload and meet deadlines more efficiently.
Not only will your productivity increase with these tools, but they also support compliance and business growth. You can provide your team with transparent information when it comes to their employee expenses, compensation, and benefits all in one platform. These financial features not only increase productivity levels, but also enhances employee satisfaction and trust in your organization.
Centralized Documents & Reporting System
A centralized location for company documents, including contracts, SOPs, and organizational charts, saves HR teams time spent searching for these items. Additionally, features like employee onboarding and new hire reporting streamline the onboarding process and ensure compliance, making it easy for everyone in the company to access important documents when needed.
Additionally, you want an all-in-one solution that generates valuable insights through reporting and analytics. The ability to generate customized reports provides your team with real-time insights to make smarter, more informed decisions. Analytics should cover employee performance, compensation management, and benefits management to strengthen your business strategy and free your team to focus on improving performance instead of time-consuming admin tasks.
Features of an All-in-One Solution
Modern HR platforms also emphasize compliance tools and help reduce administrative responsibilities, making HR processes more efficient and less burdensome. Additional features to pay attention to are:
- Customer support: Does this platform provide tailored support throughout the onboarding process and daily usage?
- Performance management: Can you conduct performance reviews? Does it come with ready-made templates, or can you customize your performance review process?
- Monitor projects: Can you track and monitor all aspects of your projects from this one tool? From hours spent to project related expenses, are you able to track your efforts?
Keep these features in mind while you are looking at top Workday all-in-one alternatives. Now that we have a better understanding of what to expect from HR software, let’s explore what Workday offers and how alternative to Workday and Workday competitors compare. This will help you make a more informed decision when choosing the best HR platform for your company’s needs.
Overview of Workday HCM
Workday is a popular HRIS choice, particularly for large companies. Its platform offers functionalities that work well for enterprise-level organizations, in addition to customization and scalability for growing businesses. Additional key features include a document management system to centralize all company documents, an interactive organizational chart for a visual overview of employees and their roles, and a recruitment module to help attract top talent to your team.
Its robust software makes it ideal for enterprises that need a more comprehensive platform. However, for small to medium-sized businesses (SMBs), the platform may not be as user-friendly or accessible compared to other solutions, such as Workday alternatives.
✅ Pros:
- Scalable and customization for large organizations
- Comprehensive functionalities for all a variety of HR processes (payroll, reporting, etc.)
❌ Cons:
- High price point compared to other Workday alternatives
- Too many functions that could be overwhelming for SMBs
- Additional cost if you opt for add-on modules
4 Workday Alternative Solutions
So what are Workday HCM alternatives for your company that may provide a better solution for HR processes?
Factorial: Top Workday Alternative
Factorial is the top Workday alternative solution for SMBs looking for an all-in-one software. This cloud solution offers companies a complete HR platform to enhance your company’s efficiency. From one platform, you’ll have all the core HR functions – recruiting, onboarding, time tracking, and more. Moreover, Factorial adheres to all relevant security standards to ensure your sensitive information is securely stored. Ensuring your business is compliant and follows all data protection regulations.
Other modules such as performance management also provides an opportunity for managers to conduct performance reviews and provide their employees with feedback. From here, you’ll be to generate detailed reports about performance and track training progress of different employees.
Factorial is perfectly tailored to factors and conditions such as your industry, number of employees or development goals, and you pay for a product that actually helps your company move forward. You’ll be able to customize which modules are most important to your company ensuring you are only paying for what you need. This keeps costs low and allows Factorial to be offered at a more affordable price compared to Workday.
✅ Pros:
- Offers comprehensive support from a Factorial account manager
- Customizable and scalable platform to meet your company’s growing needs
- Automates every step of the employee journey for HR teams
❌ Cons:
- Mobile app has limited capabilities for managers
- Advanced reporting has a slight learning curve
Check out Factorial’s video talking about their newest releases and updates to the platform.
HRworks: Workday Alternative for US Companies
HRworks, founded in 1998, is another Workday alternative and personnel management solution for HR teams all around the U.S. This platform provides data analytics, recruitment management, and time and attendance management. Everything a SMB needs to run a business smoothly. It’s particularly valuable to gain insights with HRworks Analytics and support your employees’ performance with OKR goals and 360-degree feedback. Similarly to Factorial, another Workday alternative, it offers an employee self-service function so users can access or update their documents at any time.
✅ Pros:
- Adheres to data protection and security measures
- Makes prepping for payroll easier
❌ Cons:
- Lacks in-depth recruitment functionalities including multi-posting job descriptions
- Modules are not as customizable as other Workday alternatives
Sage HR: Workday Alternative for SMBs
Sage HR, a human resources management software, suits small and medium-sized businesses (SMBs) well. The provider Sage has various tools for different needs, such as a cloud ERP solution and industry-specific software. Sage HR is a worthy Workday alternative due to its essential functions such as an organizational chart, an employee database, and onboarding/offboarding employees software. With Sage HR, you can purchase add-ons to include shift management and expense management.
✅ Pros:
- Offers an employee self-service platform
- A cloud based software
❌ Cons:
- Additional features cost extra including performance management, payroll, etc.
- Multiple modules can be overwhelming for SMBs that want one simple solution
BambooHR: User-friendly Interface
BambooHR is a flexible and customizable HR software that is known for it’s simple UX/UI interface. It’s a great alternative to Workday for teams looking for something straightforward and easy to use. This platforms centralizes your core HR processes, automates your workflows (time tracking, payroll, etc.), and allows you to customize your processes. It’s not well suited for larger companies that needs more advanced features, meaning it’s a comprehensive solution for SMBs.
✅ Pros:
- Customize workflows based on your company needs
- Easy to navigate with quick adoption rate
❌ Cons:
- Limited features and capabilities for larger companies
- Very US-centric which could be an issue for global teams
Final thoughts on Workday Alternatives
While, it is difficult to say which of these Workday alternatives is best tailored for your business, it is important to ask think about your company needs. It’s crucial when making a decision, to ask yourself: What requirements should your HR software meet? Which functions will benefit your HR teams the most?
Talk to your team members and consider their needs. Perhaps, your employees may already have experience with HR alternatives from their previous job. Ask other employers and similar businesses to yours, what platform they prefer. Lastly, comparison reviews provide you with more information about suitable software solutions and help you with your selection.
If you want to jump start your Workday alternative search for HR softwares, start with Factorial. You will not only receive an introduction to our cloud solution, but you can also ask our experienced consultants any questions that arise during the free trial phase. We will guide you through the decision-making process and ensure that you receive a solution that will take your business to the next level.
Sounds too good to be true? Then see for yourself. Book a free demo to see how Factorial can transform your HR processes.
