8 Best HRIS systems for midsize companies in 2025

Have you ever heard of an HRIS system? You may be thinking what is it for, and why do you need it? If you’re an employer or an HR professional, you’ve probably heard of different acronyms such as HCM (human capital management), HR software, or even HRMS (human resources management system). Although these digital tools are similar, they aren’t exactly the same… So let’s take a deep dive into the realm of HRIS and what are the best HRIS systems for midsize businesses.

Exploring your HRIS options is a sign you’re ready to take your company to the next level. If you don’t want to waste time and money and need to streamline your admin tasks, you’re in the right place. Here, you’ll understand what features to look for in an HRIS system, its benefits, and the top 8 solutions for your mid-sized company. All your doubts about HRIS software will be answered by the end of this guide.

Comparison: 8 Best HRIS Systems for Midsize Companies

First, let’s compare common HR tools for midsize businesses in 2025. When choosing a modern HRIS system, it’s important to consider several factors, such as company size, budget, necessary features, and ease of use. Check out our quick comparison of the best HRIS options:

Top 8 HRIS systems

We know that when it comes to choosing, it can be difficult to figure out which HRIS will best suit your company’s needs. For this reason, below we present a selection of the best HRIS systems available on the market:

Factorial: All-in-one Business Management Software

It is an all-in-one software designed to simplify the day-to-day operations of the Human Resources department. This powerful platform offers core HR features as well as payroll management, expense tracking, project management, and more. Furthermore, working with Factorial is very easy. Why? First, implementation is very simple because it’s cloud-based software. You don’t have to install anything; just upload your company’s data and you’re done. Second, Factorial provides tailored customer support from the implementation process and throughout daily usage, so never have to troubleshoot alone.

Factorial focuses on providing solutions in the retail, industrial, consulting, technology, communications, and other sectors. The platform is easy to use, scalable, and adapts to the specific needs of all businesses, from SMBs, mid-sized to large enterprises. It is also available in 7 languages and supports 150+ currencies.

Highlighted Features:

• Absence management

With Factorial, employees can manage their vacation and absence requests themselves from any device, keeping records up-to-date and accessible.

• Clocking or recording the working day

This HR software allows you to record work breaks and the start and end of the workday in accordance with current timekeeping regulations.

• Performance evaluation

If you’re unsure about how to properly evaluate and monitor your team, this feature can help you set goals and track progress.

• Payroll management

Simplify the payroll process for employees by automating payroll calculations, withholdings, and deductions.

• Onboarding and offboarding

This product digitizes and automates all employee information, documents, and tasks when they join the company and when they leave. It also supports the process, increases employee satisfaction by involving both the HR team and managers, and facilitates offboarding.

• Electronic signature

It facilitates document management, allowing for greater efficiency when signing contracts, agreements, and other legal documents quickly and securely.

• Document management

Store and organize all your work documents in the cloud, ensuring secure and easy access to contracts, certificates, and other important files. Additionally, send documents to be electronically signed

• Analysis and reports

It offers detailed reports and analysis on various aspects of personnel management, assisting in data-driven decision-making.

• ATS and recruitment

Recruit faster and offer the best possible welcome. With Factorial’s ATS software, analyze, filter, and classify talent with this recruiting software. With built-in AI features, finding the best matches is quicker than ever.

• Mobile App

It’s a comprehensive software program that will help you manage and automate all your Human Resources processes. It also includes an HR mobile app that makes it easier for employees to manage aspects such as absences and time clocks. This way, you can comply with current time recording regulations.

SAP Success Factor

SAP Success Factor is a highly recognized and globally used HRIS software. It is a comprehensive HR management tool developed by SAP and designed to manage all aspects of workforce management: onboarding, assessment, development, analytics, and more.

Key Features:

• Centralizes HR functions: Your administrative tasks will be centralized into one platform where you can automate all your core processes. This makes managing HR tasks easier by eliminating manual data entry, automating repetitive tasks, and saving your HR team time and effort.
• Recruiting & Applicant Tracking System (ATS): Attract top talent to fill critical roles. With SAP Success Factor, you can post job descriptions and scan through CVs to match you to the best candidates.
• Compliance Training: Automate mandatory training to ensure you are compliant with employment regulations. This eliminates the risk of receiving costly fines for incomplete or missed training from employees.

It’s a robust platform that allows you to manage complex operations, but considering the advantages it offers and its reputation, depending on the size of your company, it may be too expensive. It’s not as intuitive as other platforms and therefore requires specialized training.

If you’re looking for an HRIS system for a small or medium-sized business, this may not be the best option.

Personio

Personio is a comprehensive HR app focused on small and medium-sized businesses (SMBs). Like Factorial, it aims to streamline HR processes by simplifying and automating them. Ultimately, making workforce management easier and cutting down on lengthy HR processes.

Key Features:

• Onboarding and Offboarding: Employees can upload their documents directly into the system, managers can assign tasks to be completed, and send intro packages to ensure your new hire has a smooth onboarding process. Additionally, when you have an employee leaving the company, automatically restrict access to sensitive files and platforms.
• Talent Management: Schedule and track performance reviews, set individual goals, and grow your team’s skills with learning and development programs. You’ll be able to automate these tasks while increasing your company’s productivity levels.
• Integrations: Personio integrates with common digital platforms such as Slack and Microsoft Teams to make it easy to incorporate your already used daily tools. Additionally, offers API access for custom integrations for payroll or recruiting software.

Overall, Personio has a very user friendly interface with in-depth tools. It’s ideal for small businesses; however, it may not be robust or scalable enough for larger companies or those with more complex structures. Additionally, customization and people integration capabilities are limited compared to more advanced solutions for some companies that are growing rapidly or have very specific needs.

BambooHR

BambooHR is an intuitive, cloud‑based HR suite popular with small and mid‑sized companies for its clean interface and quick setup. It offers a secure storage and management system for employee data, performance management tools, and supports the entire employee lifecycle (from recruitment to offboarding).

Key Features:

1. Onboarding: Automate your onboarding process to ensure newcomers feel welcomed and confident in their new team and role. Additionally, collect essential employee data and assign tasks to help them hit the ground running on day one.
2. Time‑Tracking & PTO: Track employee hours with an easy clock-in/out system that includes geofencing and facial recognition. Employee hours are automatically synced with payroll exports and PTO requests to ensure complete accuracy and full visibility.
3. Performance Management: Set goals, provide 360° feedback, and tailor your review cycles to promote employee growth. By automating your performance management, you’re boosting your company’s overall operational efficiency.

While BambooHR offers essential HR and payroll features, its reports module is too basic to meet company needs. Its not as customizable as other options on the market. Additionally, users have reported an issue with integrations due to lagging or a faulty setup.

HiBob

HiBob is an HR platform that is ideal for small to mid-sized businesses that are trying to expand their team. Its platform includes performance management features, as well as HR and payroll functions. With HiBob, you can centralize important employee data, including pay stubs, certificates, and personal information. Moreover, you can automate core HR processes to decrease the workload for your team.

Key Features:

1. People Dashboards: Generate reports and create customized dashboards to gain real‑time insights into turnover, employee engagement, and DE&I metrics to make data‑backed decisions. This valuable information can help you make strategic moves to create a positive work environment and enhance productivity.
2. Customize Workflows & Automation: Drag‑and‑drop workflows to automate tasks based on your business needs. You can tailor your task lists or use templates to manage your recruitment, onboarding, and administrative tasks.
3. Track employee hours: Make tracking employee hours simple and hassle-free! Through HiBob’s time module, your team can clock in from anywhere using their mobile devices. Meanwhile, you’re staying connected to their attendance and gathering insights to their average working habits.

Although users report that they love its user friendly interface, HiBob’s advanced features and integrations can be hard to understand how to use and carries a learning curve. Additionally, their mobile app seems incomplete making it only desktop friendly.

Rippling

Rippling combines HR, IT, and finance in one platform. This is what makes Rippling unique, as they provide in-depth features for IT management to enhance the company’s security measures. As well as, payroll software and expense management for complete control over your finances. That way, you can automate all your HR functions, IT, and finances from one tool.

Key Features:

1. Global Payroll & EOR: Run and automate your payroll processing. Even pay employees or contractors in 50+ currencies and 185+ countries with built‑in tax compliance. That way, you avoid facing any penalties.
2. IT Device & App Management: Manage company devices and software straight from Rippling. You’ll be able to control access and permission settings to enhance security companywide. Moreover, you can use Rippling to purchase, ship, and configure laptops on the same platform that handles your HR functions and payroll.
3. Performance Management: Monitor employee performance through review cycles and goal-setting tools. You can also use pre-made or custom templates to conduct one-to-one meetings and performance reviews.

Although Rippling is a contender to be the best HRIS for medium companies, it does have a steep learning curve for new users. It can cause delays due to a lack of technical knowledge. Additionally, there have been integration challenges when it comes to connecting your existing tools to this platform.

Workday

Workday is a comprehensive HR solution for enterprises and large companies that want to unify their HR functions, payroll, and analytics in a single platform. You have all the essential features, including talent management, dynamic org charts, and payroll processing. This is a great option for large organizations looking for customization and scalability.

Key Features:

1. Unified Core HR & Payroll: Seamlessly connect your HR data with payroll to reduce errors and eliminate repetitive tasks. Easily store and distribute pay stubs directly from the software for accurate recordkeeping and compliance.
2. Attendance Tracking: Keep track of employee absences and attendance with Workday’s scheduling tools. Managers can automate their PTO approval workflow by setting up custom policies to approve or deny PTO requests instantly. Additionally, you can sync attendance data with payroll to accurately pay your team.
3. Centralized Document Management: Centralize employee information and HR related data in one secure location. You can store, organize, and access all documents – even set custom visibility for sensitive information.

Workday comes with a high price point and for good reason. However, its options and features could be overwhelming for companies, particularly if there is no need for such a robust HR platform. Additionally, the implementation is a long and complex process that requires training sessions to navigate the platform.

Paycor

Paycor offers a mobile‑first HR, payroll and workforce‑management platform aimed at growing U.S. businesses that want consumer‑grade ease of use. You can automate tasks like payroll and performance management to reduce the amount of manual work your HR teams have to complete.

Key Features:

• Payroll & HR: Your HR and payroll management are located in one integrated system. That means no more manual entries or duplicate information. Paycor calculates wages, manages deductions, and ensures tax compliance. Saving your team time and money.
• Custom Onboarding: Create custom onboarding checklists, automate paperwork, and request e-signatures to welcome your new hire to the team. You can tailor the onboarding process to the role, team, and market to ensure a smooth transition into your company.
• Reporting Tool: Gain real-time insights from your custom reports that track key metrics across HR, payroll, attendance, and more. You can build dashboards with relevant information and visualize workforce trends. Make smarter decisions with the right data.

Paycor isn’t as flexible as other HRIS systems like Factorial. However, it does provide simple payroll processing and knowledgeable customer support. It handles all the essential HR and payroll tasks, but lacks advanced features and flexibility. It’s a great option for companies looking for a straightforward payroll and HR platform.

HRIS Systems: What are they?

What is HRIS? Simply put, it’s digital tool that centralizes your core HR functions. It optimizes and streamlines your core HR processes by automating them and eliminating repetitive tasks. It helps with workforce planning, attendance tracking, and reduces your HR team’s overall workload.

By implementing a one of the best HRIS, you can automate processes such as time tracking, onboarding and offboarding, payroll processing, PTO requests, and more. All from a single, centralized platform that gives you greater control and also tangible results.

Moreover, it has reporting capabilities that generate custom reports for you to analyze how efficient your business operations are.

Among the most notable features of an HR software is its automation and integration with other tools. It will allow you to automate HR processes such as daily clocking in or vacation management. It will also allow you to integrate other business systems and platforms so you can manage everything from a single location.

What are the advantages of a HRIS?

If you’re looking to take your business management to the next level, having a Human Resources app can benefit you in many ways. Below, we’ll tell you about the most important advantages an HR app can bring to your company.

• Process automation: This will allow you to spend your time and energy on more productive tasks.
• Speed ​​and efficiency: An HRIS will make it easier for you to have all your data centralized. You’ll no longer have to spend time managing tasks one by one.
• Accessibility: We all know how convenient it is to have tools on our mobile devices. HRIS systems allow managers and employees to access information anytime, anywhere.
• Analysis: If you want to have clear numbers and keep your business moving forward, this tool will allow you to make data-driven decisions through analysis and reports.
• Improves employee experience: Employees can independently manage their professional and personal information, increasing transparency.

What features should an HRIS have?

What would you expect from an HRIS? The features of an HRIS software are focused on ensuring it’s agile, easy to use, and offers relevant data. Another important aspect to consider is the support each company provides and the types of services they offer. To help you understand these key points, here’s a list of some of the features an HRIS offers ⬇️

Time tracking and time management

An HR application can record the hours worked by employees each day, allowing for more reliable timekeeping and clocking. This feature also makes it easier for all team members to know when another person is absent.

Performance evaluations

We know that your team’s performance evaluations must be conducted regularly to optimize performance. This feature allows for detailed monitoring so you can enhance your team’s skills through personalized training plans.

Onboarding and offboarding

These are two fundamental processes in every company. The employee onboarding and offboarding process is easier and more organized with an HR application. These applications offer tools that allow you to manage documentation, electronic signatures, and schedule training so that employees have the best experience from the very beginning. No paperwork or stress, so the first few days run smoothly.

Payroll processing

Headaches with payroll management? An HR application like Factorial will make payroll management easier by automating processes. This way, you not only save time but also reduce human error.

Self-service Employee portal

Employees will be able to manage their own requests independently, view their schedules, request vacation time, access their documents, etc.

Leave and Attendance tracking

Another feature offered by a Human Resources application is the management of vacation, leave, and absence requests, allowing for greater control and efficiency in the process.

Shift management

Having an HR app makes managing work shifts easier and faster. For companies with rotating schedules or multiple shifts, this is an essential feature. These apps allow you to organize work schedules equitably and efficiently.

Choosing the Right HRIS System

Now that you know what features to look out for, it’s time to choose the right HRIS software for your team. Ensure the platform you choose automates your HR tasks, eases the workload for your HR professionals, and increases your business’s operational efficiency. As we’ve outlined, the best HRIS systems for midsize companies provide teams with scalable solutions, ensure compliance with labor laws, and offer strong integration capabilities. Furthermore, they include features such as employee self-service portals, automatic payroll processing, and an applicant tracking system for a seamless recruitment process.

That’s why Factorial is the right choice for your team. It’s a comprehensive HR solution that works for all sized companies. You’re able to automate and streamline your core HR processes, manage PTO requests, access employee information from one centralized location, and so much more. Its reporting capabilities and features to generate custom reports give you greater insights into your business so you can make smarter decisions. With Factorial, you’ll be able to manage the entire employee lifecycle from one, unified platform. No more juggling through different tools to find important information or carry out processes – Factorial centralizes all your core HR processes in one place. It’s easy to understand users consider Factorial one of the best HRIS systems for midsize companies.

Transform your HR operations with Factorial. Book a demo to see Factorial in action.