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Best Employee Onboarding Software for 2024

10 min read
onboarding employees software

Onboarding is all about creating a positive first impression for new hires. When they have a great initial experience upon joining your company, it greatly contributes to successful employee engagement. That’s why having an effective onboarding process is crucial as part of your overall employee engagement strategy. In this article, we have handpicked the top 10 onboarding software solutions to assist you in making an informed decision. Keep reading to discover more about these leading onboarding platforms, learn how to choose the right one, explore their benefits, and find out about a free demo offered by Factorial.


What is Onboarding Software?

Top 10 HR Onboarding Software

Benefits of Onboarding Software

How to Choose Onboarding Solutions

Offboarding Software Solutions

Onboarding and Offboarding Software Solution ✅

What is Onboarding Software?

Onboarding software is a valuable HR tool that enables you to automate and track the progress of new employees during their onboarding journey. With multiple steps involved in an onboarding program, it can sometimes be overwhelming to manage everything efficiently. However, utilizing a software system to organize and streamline the process significantly enhances the employee experience for your new hires.

By utilizing onboarding services, you can create comprehensive checklists and set specific due dates for tasks and internal training. Additionally, you can provide access to supplementary materials and resources to help your new staff familiarize themselves with your company. These software systems play a crucial role in making a positive first impression and ensuring a smooth transition for anyone starting a new role.

Top 10 HR Onboarding Software

factorial logo

1. Factorial ⭐️⭐️⭐️⭐️⭐️

Factorial offers a comprehensive employee onboarding toolkit that simplifies the onboarding process. It provides customizable workflows, task management, document storage, and employee self-service features. Factorial’s intuitive interface and automation capabilities make it a user-friendly HR software onboarding solution.

new hires

Let’s take a look at the onboarding features Factorial has to offer:

✅ Employee Welcome Space

When invited, the new joiners will have access to a limited version of Factorial specifically designed for onboarding-related tasks. This allows new hires to complete activities such as filling in personal information and signing documents before starting their first day of work at the company. This way, new employees have a bit of time to learn about the company without having to split their attention between work and onboarding tasks.

new employee

✅ Create tasks for preboarding

To keep track of where new joiners are in the onboarding process, you can create and set deadlines for tasks. This way, new employees have a checklist where they can check items off as they complete onboarding trainings and sign documents. Countless pages of paperwork and administrative tasks are simplified to a few mouse clicks.

✅ Employees Feel a Part of the Company

Starting from day one, employees feel like they are part of your team. Through the wide range of Onboarding HR tools offered by Factorial, employees can learn about the company values and workflows on their own. From their first day they are less reliant on help from the HR department, allowing everyone to focus on more strategic tasks.

Extra: Having the right onboarding processes in place makes offboarding much easier as well. Check out our video on offboarding software below!

Free Demo to help you choose

If you are an employer or HR professinal in search of a versatile onboarding software with a wide range of features yet easy to use, we recommend booking a free demo to learn more about Factorial’s HR software. Click on the banner below to receive the invitation to your free Factorial demo!

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If you are still unsure and want to do some more reading, check out this informative page on Onboarding Software.

Free onboarding template

Check out this free onboarding checklist template to start improving how you onboard new hires.

onboarding tasks

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2. Workday

Workday’s employee onboarding module is part of its unified HR platform. It offers automated workflows, document management, and new hire self-service capabilities. Workday’s employee onboarding software integrates seamlessly with its HRIS, making it a robust employee onboarding platform.

workday onboarding

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3. SAP SuccessFactors

SAP SuccessFactors provides a powerful employee onboarding solution that automates tasks, facilitates document management, and offers personalized onboarding experiences. It integrates with other modules in the SuccessFactors suite, such as recruiting and learning management, making it a comprehensive employee onboarding system.

sap onboarding

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4. Talentsoft

Talentsoft’s employee onboarding platform focuses on creating engaging experiences for new hires. It offers personalized onboarding paths, task management, document sharing, and collaboration features. Talentsoft’s employee onboarder provides analytics to track onboarding effectiveness, making it a valuable employee onboarding solution.

onboarding talentsoft

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5. iCIMS Onboard

iCIMS Onboard simplifies the employee onboarding process with automated workflows, document management, and task tracking. It offers self-service options for new hires and integrates with iCIMS’ recruiting software, creating a seamless transition from candidate to employee. iCIMS Onboard is a reliable employee onboarding system.

icms onboarding

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6. Fountain

OnboardIQ’s Fountain is a user-friendly employee onboarding platform designed for high-volume hiring. It automates the onboarding process, provides customizable checklists, and offers ATS integration. Fountain’s analytics help optimize onboarding efficiency, making it an effective employee onboarding solution.

fountain onboarding

paycom logo

7. Paycom

Paycom’s employee onboarding solution combines onboarding, HR, and payroll functionalities in a single platform. It features customizable workflows, document management, and self-service options for employees. Paycom’s integration with its payroll module ensures a smooth transition from onboarding to payroll processes, making it a comprehensive employee onboarding platform.

Paycom onboarding

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8. Enboarder

Enboarder focuses on creating personalized and engaging employee onboarding experiences. It offers interactive onboarding workflows, real-time feedback, and employee sentiment analysis. Enboarder also integrates with HRIS and communication platforms for seamless information exchange, making it an engaging employee onboarding system.

Enboarder onboarding

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9. Appical

Appical provides a mobile-first employee onboarding platform designed to engage and empower new hires. It offers interactive onboarding journeys, task management, document sharing, and gamification features. Appical’s analytics help measure onboarding success, making it an innovative employee onboarding solution.

Appical onboarding

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10. Click Boarding

Click Boarding streamlines employee onboarding with customizable workflows, document management, and task automation. It offers self-service options for new hires and integrates with various HR systems. Click Boarding also provides analytics and reporting capabilities, making it a comprehensive employee onboarding software.

Click Boarding onboarding

Remember to evaluate each software solution based on your organization’s specific needs, budget, and integration requirements to find the best employee onboarding solution for your company.

Benefits of Onboarding Software

Using software to onboard new hires has many benefits. Let’s take a look at the biggest perks.

Boost Employee Engagement

Onboarding software increases employee engagement by creating a structured and engaging onboarding experience. It helps new hires feel welcomed and valued, fostering a positive connection with the company right from the start.

Provide a Better Employee Experience

With onboarding software, companies can deliver a seamless and personalized onboarding process. This improves the overall experience for new employees, making them feel supported, informed, and empowered in their new roles.

Engage New Hires from the First Day

Onboarding software enables organizations to engage new hires from day one. It facilitates smooth communication, provides access to important resources, and helps new employees understand their responsibilities and expectations from the very beginning.

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Ensure Quick and Error-Free Onboarding

Onboarding software streamlines administrative tasks, automating processes like form filling and document management. This reduces errors, saves time, and ensures a smooth and efficient onboarding experience for both HR teams and new hires.


By offering self-onboarding capabilities, the software empowers new hires to enter their own information, complete tasks, and access relevant resources. This self-service feature saves time for HR professionals and allows new employees to take an active role in their onboarding process.

Improve Work Culture

Effective onboarding helps establish a positive work culture by setting the right tone for new employees. It conveys the organization’s values, promotes inclusivity, and fosters a sense of belonging, which contributes to a healthy and supportive work environment.

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Enhance Productivity

Onboarding software ensures that new employees receive the necessary training and resources to become productive quickly. By providing access to relevant materials and tracking progress, the software accelerates the learning curve and helps new hires contribute to the team more efficiently.

Ensure Compliance

Software for employee onboarding helps companies comply with legal and regulatory requirements. It ensures that necessary paperwork, such as tax forms or employment agreements, are completed accurately and in a timely manner, reducing compliance risks.

Reduce Employee Turnover

A well-structured onboarding process facilitated by onboarding software increases employee satisfaction and reduces turnover. When new hires feel supported, connected, and engaged right from the start, they are more likely to stay with the company long-term.

To learn more about turnover, check out this video:

In summary, onboarding software offers numerous benefits for organizations. It boosts employee engagement, enhances the employee experience, streamlines onboarding processes, saves time, improves work culture, increases productivity, ensures compliance, and ultimately reduces employee turnover. By investing in a comprehensive onboarding system, companies can set a strong foundation for their employees’ success and contribute to overall organizational growth.

How to choose the best onboarding platform for your organization

Follow these steps to find out what you are looking for to improve your onboarding processes.

Assess Your Needs

Start by understanding your organization’s specific onboarding requirements. Consider factors such as the size of your company, the number of new hires you expect, and any unique onboarding processes or compliance needs. This assessment will help you identify the features and functionality you need in an onboarding software.

Consider Customization

Look for onboarding software that allows customization to align with your company’s branding, policies, and procedures. The ability to tailor the software to your specific needs ensures that the onboarding experience reflects your organization’s culture and values.

Evaluate User-Friendliness

Choose software that is intuitive and user-friendly for both HR professionals and new hires. The onboarding process should be easy to navigate, with clear instructions and a user-friendly interface. Consider requesting a demo or trial period to assess the software’s usability.

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Prioritize Automation

Opt for onboarding software that automates repetitive tasks, such as sending reminders, generating documents, and assigning tasks. Automation reduces administrative burden, saves time, and ensures consistency in the onboarding process.

Ensure Integration Capabilities

Check if the onboarding software integrates seamlessly with your existing HR systems, such as applicant tracking systems (ATS) or human resource information systems (HRIS). Integration eliminates data duplication and allows for smooth data transfer, ensuring a cohesive employee onboarding experience.

Review Document Management Features

Consider the document management capabilities of the software. It should provide a secure and centralized repository for storing, sharing, and managing onboarding documents. Look for features like electronic signatures and version control to streamline document handling.

Look for Analytics and Reporting

Choose onboarding software that offers analytics and reporting capabilities. It should provide insights into onboarding metrics, such as completion rates and time-to-productivity. These analytics will help you measure the effectiveness of your onboarding process and identify areas for improvement.

Consider Employee Self-Service

Employee self-service capabilities empower new hires to complete tasks and access resources independently. Look for software that offers self-service options, allowing new employees to enter their information, access training materials, and complete required forms, reducing the administrative burden on HR.

Evaluate Support and Training

Consider the support and training provided by the onboarding software vendor. Ensure they offer comprehensive training resources, documentation, and responsive customer support to assist you in implementing and troubleshooting the software effectively.

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Budget Considerations

Finally, evaluate the pricing structure and cost of the onboarding software. Consider the value provided by the software in relation to your budget. Remember to consider both the initial implementation costs and ongoing subscription fees.

By following these steps, you can make an informed decision and choose an onboarding software that meets your organization’s specific needs, enhances the onboarding experience, and sets new employees up for success.

Offboarding Software

Employee offboarding software is a tool used by Human Resources departments to manage the process of exiting employees from a company. This software helps you automate and streamline tasks such as revoking access to company systems, conducting exit interviews, and managing the return of company property.

Employee onboarding and offboarding

Both of these are critical stages in the employee lifecycle. Automating these processes with software brings numerous benefits, making everyone’s job easier. By utilizing software, you can save time, reduce costs, and ensure compliance with relevant regulations and policies. Embracing automation streamlines these important stages, leading to increased efficiency and improved overall management of employee transitions.

Lets take a look at the benefits of using offboarding software:

​​Smooth Transition

Effective offboarding ensures a smooth transition when an employee leaves the company. It allows for a well-organized transfer of responsibilities and knowledge, minimizing disruption and ensuring business continuity.

Protects Company Assets

Employee offboarding helps protect company assets by ensuring that departing employees return company property, such as laptops, access badges, and confidential documents. This reduces the risk of data breaches and unauthorized access to sensitive information.

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Maintains Compliance

Offboarding processes ensure compliance with legal and regulatory requirements. HR professionals can use this opportunity to handle termination paperwork, address legal obligations, and adhere to any industry-specific regulations.

Preserves Relationships

Proper offboarding maintains positive relationships with departing employees. It creates a respectful and supportive environment during their departure, fostering goodwill and potentially turning them into brand advocates or future business contacts.

Enhances Employee Experience

A well-executed offboarding process contributes to a positive employee experience, even at the end of the employment journey. Treating departing employees with care and professionalism demonstrates the company’s commitment to its workforce, boosting employee morale and overall employer reputation.

Gains Valuable Feedback

Offboarding provides an opportunity to gather feedback from departing employees. Exit interviews or surveys can uncover insights into their experiences, shedding light on areas for improvement and enhancing future employee engagement and retention strategies.

Facilitates Knowledge Transfer

During the offboarding process, departing employees can share knowledge and insights with their colleagues. This knowledge transfer helps to retain institutional knowledge within the organization, ensuring that critical information and skills are not lost when employees leave.

Supports Alumni Network

Employee offboarding can lay the foundation for a strong alumni network. By maintaining positive relationships with former employees, organizations can tap into this network for referrals, business partnerships, or even rehiring opportunities in the future.

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Protects Employer Brand

A well-managed offboarding process protects the employer brand. Departing employees who are treated respectfully and professionally are more likely to speak positively about their experience, which can enhance the company’s reputation and attract top talent.

Future Talent Acquisition

Offboarding provides an opportunity to stay connected with departing employees and potentially re-engage them as boomerang employees in the future. Cultivating relationships with former employees can be beneficial when seeking talent for rehiring or referrals.

By recognizing and prioritizing the benefits of employee offboarding, organizations can ensure a positive departure experience for employees while safeguarding company assets, maintaining compliance, and preserving relationships. Read our other articles for a more in-depth look at offboarding software benefits.

Free Demo with Factorial

In conclusion, selecting the right onboarding software is important for organizations to improve their onboarding process and make new employees feel welcome. 

One great option is Factorial’s onboarding software. It offers customizable workflows, user-friendly interfaces, automated task management, easy integration with other HR systems, a centralized place to store documents, helpful analytics, and self-service features for employees. Factorial helps HR professionals optimize onboarding, engage employees, and boost productivity.

What’s more, Factorial offers a 14-day free trial. This allows organizations to try out the onboarding software without any financial commitment. Additionally, HR professionals can request a free demo with an expert from Factorial to understand how the software can specifically meet their needs and improve their onboarding process.

book your free demo

By choosing Factorial’s onboarding software and taking advantage of the free trial and expert demo, HR professionals can confidently enhance their onboarding process, create a positive experience for new hires, and set the stage for long-term employee success in their organization.


Did you like this article? Benjamin McBrayer has been a Content Writer for 5 years. He specializes in HR strategy and workplace trends. Check out Factorial's blog for more of his posts on time management in the office, productivity, and HR news.

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