Have you ever wondered what makes employees in a certain company more organized, more productive, and more efficient? Have you ever wondered why some companies have highly motivated employees with flawless group dynamics? The answer to all that is training. Training programs are one of the vital aspects of managing your employees as they equip the organization with competitive advantages and countless benefits. We will classifying the benefits of training programs to two main categories, individual level and organizational level.
- Individual-level benefits
- Organizational-level benefits
- How to Design a training program
- Drawbacks from Implementing training programs
Individual-level benefits are those that directly influence employees on a personal level and, likewise, contribute to the company’s overall success. In this article, we will be discussing three main benefits on individual-level, which are personal development, career development, and employee satisfaction.
Benefits of training on a personal level refer to the positive effects on employees’ performance and their ability to utilize their maximum potential. Training programs prepare employees with the necessary skills and knowledge they need to perform their daily tasks. Moreover, training programs provide employees with extensive knowledge in their respective fields, allowing them to get more experienced and comfortable doing their job. When employees acquire these skills, they would be able to boost their productivity and efficiency.
As discussed in the previous point, employees can gain the necessary skills in their work through training programs that would improve their performance. This can increase their capacity to undertake more tasks, resulting in expanding their responsibilities and potentially get promoted to higher positions. Besides, trained and skilled employees are considered more valuable amongst others in the labour market, giving the company a competitive advantage in the industry.
Consider a case where an employee is asked to perform a task that they are not qualified to do nor have any experience in doing it. Most likely, they will become overwhelmed and demotivated from continuing that particular task. This is precisely when training programs come in, as they help employees acquire more skills and experiences, making them more proficient in their jobs and daily tasks. Furthermore, training programs allow employees to understand their positions’ significance to the organization, giving them a sense of appreciation and belongingness to the company. This will result in notable improvements to their motivation and satisfaction levels.
Organizational-level benefits are those that have a direct impact on the company’s overall performance, leading to considerable improvements to the business’s bottom line, profits. Training improves organizational performance, decreases turnover rate, and enhances the workplace environment.
As discussed earlier, training programs directly enhance employees’ performance, affecting several factors. For instance, highly-trained employees are less likely to cause errors or make operational mistakes. This results in a more effective task handling and ensures that the products or services are provided at the desired quality. This smooth, efficient, and productive operations will lead to improvements to the overall organizational performance.
Amongst the numerous advantages of training programs, improving satisfaction and motivation is one of the most important benefits. As mentioned above, training provides employees with a sense of appreciation and belongingness to the organization. Employees would like to remain and flourish in a company in which they feel satisfied and appreciated. The company, in turn, would be able to lower its turnover rate, allowing it to retain its talented workforce. Ultimately, this can create an outstanding employer-branding image that acts as a hub for the most experienced workers and the greatest minds in the industry. There are various strategies that you can follow if you are interested in building a strong employer branding. For further information, you can refer to our article, “3 must have for a great Employer Branding strategy.”
Work Environment and Team Dynamics
Depending on the structure of the training programs, a company can develop various ways to improve interpersonal relationships and team dynamics among its employees. You can structure the programs to be done in teams, as this will develop teamwork and collaborative spirit between co-workers. Moreover, companies can direct training programs toward teaching employees proper ways of interacting and behaving with each other. This will not only enhance the workplace atmosphere and remove potential issues like bullying and harassment, but will also establish a well-defined organizational culture. This culture would adopt close interpersonal relationships, honest communications, and conscientiousness to be its main pillars. If you are interested to learn more about improving team dynamics, refer to the article “3 Ways to Improve Teamwork in a SME.”
Now that we have discussed several training benefits, we can move on to discuss the procedures that you should follow to create training programs that effectively achieve your company’s goals.
- Needs Assessment: First, you should assess the need for the program and define the goals desired from applying it. In several cases where the training programs were ineffective, companies discovered that employees did not lack the necessary skills or knowledge. Instead, other factors such as motivation affected their performance. With this in mind, companies should conduct an assessment to determine if the problem is a lack of training or other omitted factor.
- Person Analysis: Second, you have to determine the employees’ readiness to start the program. In situations where the training programs failed to achieve the desired goals, employees were not ready to take the program. More often than not, a company has to expose those employees to orientation programs that prepare them for the training.
- Program Design: Third, start designing the program in a way that satisfies the objectives desired. A typical training program cannot accommodate every situation nor achieve every goal. Hence, companies must plan a series of training programs that follow objective measures to accomplish each of the desired goals.
- Program Implementation: Fourth, implement the program on the employees who both need the program, and proved ready to take it. This includes communicating the program goals to the trainees. This will also ensure their understanding of the training purpose as well as raising the chances of successful program implementation.
- Program Evaluation: The final step is evaluating the effectiveness of the program. Companies can do this by using performance appraisals to observe the change in results. Furthermore, companies should receive feedback from trainees and make adjustments and improvements to future programs.
Although training programs are crucial in employee management, organizations should also consider the potential limitations from extensively training their employees.
Difficulty in Designing an Effective Training Program
One of the common problems that make a training program ineffective is failing to design the program. As discussed above, for a training program to be effective, organizations have to undertake a series of steps. This requires a tremendous amount of resources and time, making it rather difficult to be implemented. Companies would then have to analyze the potential feasibility of these programs.
Problems in Employee Retention
As mentioned earlier, training can provide employees with additional skills and expertise that would help them in their personal and professional growth. In theory, this does motivate employees by making them feel appreciated in the organization. Some employees, however, might perceive themselves to be over-qualified for the company and go seek other opportunities outside the organization. Then the company would be wasting its resources and helping competing firms. To overcome this issue, you could implement other employee retention and participation programs when training your employees.
As companies grow and expand in the market, they will demand more skilled and experienced workers to fill up the more challenging and complicated tasks. Eventually, companies will recognize the vitality of training programs in managing and motivating their employees. It is difficult, however, to carry out a successful program that effectively meets the organizational goals. Also, the feasibility of the training programs is not always ensured. If managers follow the provided guidelines in carrying out training programs, they will be able to increase the chances of getting the desired results.