Top 5 HR Software with Best Features for Managing Teams in 2025

Effectively managing your team is challenging. Particularly, with hybrid work models, growing compliance requirements, and a shift in workplace culture, HR teams are working overtime to accommodate all these demands. Now more than ever, it’s crucial to provide HR professionals with the right tools to help them keep everything on track. Managing employee data, the onboarding process, enhancing employee engagement, and more is no easy feat. That’s where HR software comes in. With all of the technological advances, HR software offers essential features to make managing teams more efficient than ever.

The best HR software provides solutions to ease the administrative burden and automate HR processes. It helps you to lead your team with clarity and confidence. This guide will help you choose the best HR software to manage your team in 2025. Check out our top 5 HR software solutions so you can be an effective leader and automate your business’s core processes.

Why Use HR Software to Manage Teams?

Modern HR software assists HR teams in managing employee data, automating repetitive tasks, and ensuring compliance with labor laws. With a more streamlined process, HR professionals can focus on strategic planning, creating a positive work environment, and supporting their team more intentionally.

The best HR software supports managers in leading and managing their teams with ease. Some benefits of utilizing an HR software solutions are:

• A centralized location for company documents, contracts, employee records, and SOPs that are easily accessible when needed
• An enhancement in internal communication. HR software gives you the ability to make mass announcements, such as workplace safety regulations, or give kudos to a top performer
• Create customizable workflow automations to cater to your business needs
• Self-service tools to empower your team to check their payslips, PTO balance, and make requests without the need to go through an HR professional
• Save time and effort by eliminating the need to complete manual, repetitive work with automation tools

With the right tool, HR managers will be equipped with the best resources to support the onboarding process, payroll management, and more. Core HR functions will be automated so your HR teams can focus on delivering higher-impact work. It also enables them to implement more strategic initiatives, allowing them to shift away from administrative tasks and focus on strategic leadership.

Must-Have HR Software Features for Managing Teams

Filtering through different HR systems is time-consuming and can lead you to become even more confused. Luckily for you, this guide will steer you in the right direction. But first, let’s take a look at what features to look for in HR tools:

• Time tracking: Supports mobile clock-in/out to ensure accurate employee hours and attendance tracking software.
• Applicant tracking system (ATS): Streamlines the recruitment process from publishing job descriptions on multiple job boards at once to filtering candidates with the help of AI.
• Integrated payroll software: Seamlessly sync employee hours to payroll for accurate payslips and compliance.
• PTO management: Process payroll and send payslips out in bulk with just a few clicks.
• Custom reports & analytics: Generate reports with valuable data to make more informed decisions.
• Talent management: Monitor and support your team throughout the entire employee lifecycle – from onboarding to setting goals and upskilling opportunities.
• Performance management: Customize your performance review cycle by creating role-specific templates. Also, conduct 360° performance reviews to gain holistic insights about your team’s performance.

Best 5 HR Software Solutions for Managing Teams

There are so many digital tools available on the market to enhance a company’s human resource management. However, it can be difficult to sort through the available options and know which platforms are the best HR systems for your team. Not all HR solutions are built the same, so it’s important to understand what features they offer and how they simplify and reduce your team’s workload. Check out the 5 best HR software in 2025 for managing teams.

Top HR Software Comparison Chart

🏆 Factorial leads with the most complete and flexible solution for team management. Check out the platform for yourself.

1. Factorial – Best All-in-One Software for Team Management

Factorial is more than an HR software – it’s an all-in-one business management software. Its platform centralizes core HR functions from time, talent, and finance into one, unified tool. By centralizing key HR functions, managers no longer have to juggle multiple tools to manage and keep track of their team. They are equipped with one powerful tool that allows them to monitor the entire employee lifecycle while remaining compliant with local labor laws. From recruitment and onboarding to offboarding, everything is streamlined in one place. This means your HR teams and managers will save time completing administrative tasks and be able to focus on being a better manager to ensure they are growing not only the business, but also their people.

Factorial is ideal for companies looking to scale efficiently while keeping teams aligned and engaged. Additionally, users report it’s an easy-to-use platform that simplifies their HR processes. It’s a top HR software on the market right now.

👉 Get your free demo today to see how Factorial can transform the way you lead your team.

Key Features:

• Performance management: Customizable performance review cycles with goal tracking to track your team’s progress and enhance their skills.
• Time management: Easily track employee hours with mobile clock-in/out with geolocation enabled. Additionally, manage PTO requests and seamlessly sync employee hours and absences with payroll.
• Expense management: Monitor your company’s spending by setting customizable budget limitations, approving/denying expense requests, and providing your team with pre-paid corporate cards.
• Applicant tracking software: Attract and recruit top talent with the help of Factorial AI. A built-in AI feature that writes your job descriptions and filters through candidates to match you with the best talent so you can fill critical roles quickly.

Limitations:

• Features may lack advanced functionality for enterprises
• Limited integrations in the Starter plan
• Long onboarding and implementation process for larger companies

Pricing: Starts at $8 PEPM (per employee per month), with custom bundles available according to your business needs.
👉 Book a demo to see how Factorial can work for your team.

2. Lattice

Lattice is a well-known platform, particularly for its performance management tools. Its platform helps companies align goals, encourage a feedback culture, and improve team engagement. In addition to its talent management module, Lattice offers strong HR tools and built-in AI functionalities. It’s designed to help your team boost their productivity and create more efficient processes.

Key Features:

• Set OKRs, conduct 1:1s, and provide real-time feedback to monitor employee performance
• Create employee engagement surveys to gain insights on your workforce
• Provide clear career paths to develop your team’s skills

Limitations:

• Lacks core HR features like payroll or time tracking
• High learning curve for non-HR users
• Separate pricing for each module

Pricing: Starts at $11 PEPM for Performance, with additional modules (Engagement and Grow) available at an additional cost.

3. Workday

Workday provides solutions for HR, finance, and legal (particularly for contracts). It’s a comprehensive suite of tools for enterprises that are looking to automate their administrative tasks. Workday comes with a steep price tag; however, it is a great HR solution for global teams requiring customization and scalability. Workday’s built-in AI makes it a great HR tool for managing teams, as it provides valuable insights and enhances productivity.

Key Features:

• Built-in AI features into the platform
• Global compliance management and reporting
• Advanced customization capabilities

Limitations:

• Long implementation process and maintenance costs
• Steep learning curve for non-technical users
• Best suited for enterprises and large companies

Pricing: Must contact Workday directly to receive a custom quote (typically high entry point).

4. SAP SuccessFactors

SAP SuccessFactors allows HR teams to manage their entire workforce from core HR processes, time tracking, and payroll. It has a comprehensive talent management module, which makes it a great HR solution for managing teams. You can customize your performance review cycles, succession plan, and monitor your team’s growth. Overall, SAP SuccessFactors is ideal for global companies operating in multiple countries.

Key Features:

• Global benefits, compensation management, and payroll
• Centralized location to manage all core HR workflows
• Set goals, track employee performance, and recruit top talent

Limitations:

• Clunky and non-intiutitive interface
• Steep learning curve
• Less agile for small to mid-sized teams

Pricing: Custom quotes only; reach out to SAP’s team directly for a quote.

5. HiBob (Bob)

HiBob, also referred to as Bob, is considered one of the best HR systems for flexibility and customization. Users rave about HiBob’s interface for being modern, intuitive, and easy to navigate. With HiBob, you can manage your teams effortlessly by automating your essential HR functions. From talent management,employee engagement, and payroll software – the workload for HR professionals will be significantly decreased.

Key Features:

• Deeply customizable with advanced automation tools
• Great survey tools to gauge employee engagement
• Communication tools to enhance internal alignment

Limitations:

• Limited payroll and finance tools compared to other HR systems
• Reporting tools are less flexible and customizable than other features
• Pricing is not transparent

Pricing: Custom pricing based on the number of users.

Choosing the Best HR Software to Manage your Team

When deciding on the best HR software to manage your team, ask yourself the following questions:

• What features does it offer? Are these features ones that will help simplify your HR processes?
• Does it offer an employee self-service portal? Not only will your HR team be able to use this platform, but also your employees?
• Can it scale with your company? If you’re looking to expand your team and grow internationally, will it support your business? Ensure the platform you choose supports multi-currency and different languages, especially if you plan to expand to different markets.
• Do they provide your team with long-term support? Will you have dedicated support throughout your usage of the platform? In case of any issues that may occur or to troubleshoot any glitches that may arise.
• Will it be easy for your managers and employees to use? Ensure the platform has a sleek design and is easy to use. Your team should be able to leverage all HR functionalities to get the most value from your HR software.

And most importantly, ask yourself, does it help you lead your team better? Ultimately, the best HR systems will be ones that empower you to grow your team and business.

Final Thoughts about HR Tools for Managing Teams

The best HR software transforms your whole business, not just your HR department. Whether you’re managing performance, syncing hours to payroll, or tracking employee development, you need a platform that does it all.

That’s why Factorial stands out. It’s an all-in-one business management platform that was designed to provide a robust, full suite of HR tools to make managing teams seamless. With Factorial, you can monitor the entire employee lifecycle from one centralized software. Don’t miss out on your free demo today!

👉 Ready to see it in action? Lead your team with Factorial.