Human resource software can significantly modernize and streamline your companies HR processes. Whilst saving businesses time and money in the process. Read our extensive guide on the different types of Human Resource Softwares to better understand what they are, what they do, and their extensive benefits.
- Software for HRIS
- Different HRIS Features
- Benefits of HRIS
- Software for HRM
- HRM Software features
- HR onboarding Software
- Why is HR onboarding software so important?
Software for HRIS
Let’s start with the basics, HRIS stands for Human Resource Software Management. You may have heard some other acronyms fly around such as HCM- Human Capital Management, or HRMS- Human Resource Management System. Although it has many different names, all the different acronyms essentially mean the same thing- an employee management HR software. HRIS stores, tracks and analyses employee information ranging from payroll to performance management. This facilitates the role of all HR professionals, enabling them to dedicate their precious time to other arguably more important tasks such as looking after their staff. HRIS proves particularly useful to SME’s and start-ups as they have less time to spend on mundane HR related tasks and need to dedicate more of their resources to their development.
Different HRIS Features
- Applicant Tracking System
- Time Tracking System
- Onboarding Support
- Holiday and Leave Management
- Payroll Summary
- Expense Management
- Performance Management
- Document Manager
- Shift Management
- Digital Signature
- Mobile App
Benefits of HRIS
HRIS improves Productivity
By streamlining normally long and arduous HR tasks, HRIS improves companies’ productivity and efficiency. This means HR tasks are completed in half the time, meaning managers can dedicate more of their time to more worthy and productive tasks that can contribute towards employee satisfaction rates and the development of the company.
HR professionals have a lot of tasks to juggle, and it is inevitable that along the way they may commit errors, as they are only human. By automating HR processes through human resource software, it eliminates the occurrence of costly errors, therefore saving your company money and time. For example, if a companies’ allocated time off doesn’t comply with state or federal laws, then it could receive a hefty fine. However, with vacation and absent management software, absence requests become automated and the different types of absence requests are categorized. Company policies as well as legal policies can also be added, ensuring that employers are complying with both. This feature will therefore help reduce absenteeism in employees and prevent the company from accidentally crossing the law.
Through features such as the employee portal, or payroll summary, to name a few, employees can view and manage their data whenever they like, by having this information at their disposal. This enables employees to feel more autonomous therefore increasing employee satisfaction rates.
Through time-tracking software, employees can review the hours they have worked and analyse their own productivity levels, so in the future they can self-improve. Managers can also receive notifications when their employees have clocked in or out from a location. HRIS provides downloadable summaries and reports to better equip managers to make well-informed decisions about their team. This data will provide insight into the processes occurring within your company so managers can make better data-driven decisions. Shift management software is another feature that helps managers schedule shifts to improve their management of employees.
HRIS expands your Team
An incredibly vital part of an HR professional’s role is to recruit the best and brightest to join the team. This can be facilitated by HRIS. Applicant tracking systems help employers find the best candidates. Additionally, custom-generated career pages can help attract potential candidates whilst integrating with career sites such as LinkedIn and Indeed. Additionally, tailored application forms and pipeline steps can get prospective employees hired quickly. Finally, with the digital signature feature, contracts can get signed and processed swiftly and efficiently, wasting no time in sorting through paperwork. With Factorial’s streamlined onboarding and training processes, new hires will be trained up and ready to work in no time!
Software for HRM
HRM is the acronym for human resource management. HRM is incredibly important for the proper functioning of businesses. Not only because it streamlines HR processes saving companies time and money, but also because it improves the employee experience. Due to this, more and more companies are investing resources into hiring, developing and supporting their people. Investing in employee experience provides a positive return. Diane Gherson, the head of human resources for IBM, told HBR that employee engagement makes up two-thirds of client experience scores. And good client experience correlates positively with an increase in sales. Due to this, businesses are prioritizing employee engagement through a “well-being” strategy. And the most important factor in determining employee engagement is the HR department. Therefore, a software that efficiently streamlines and automates and enhances HR processes has a huge effect on improving employee satisfaction.
HRM Software Features
Harvard Business Review has analyzed that there has occurred a shift away from old fashioned top-down planning models towards more “agile HR.”HRM software enables the implementation of this agile HR through, team-based decisions, intuitive workflows and regular communication. HRM centralizes business processes on one easy to use software.
HRM facilitates HR managers in:
- Recruiting and onboarding
- Time-tracking and vacation management
- Performance Reviews
- Data & Analysis
- Learning & Development
HR Onboarding Software
Onboarding is defined as the process in which new employees are integrated into an organization through training and tutorials. This process is incredibly important as it is the first step in beginning the employees’ journey, and the training and information provided will shape their performance throughout the role.
Studies have found that whilst onboarding is a key aspect to improving retention, few employees actually feel satisfied with their onboarding process. However, with HR onboarding software, both employers and employees can benefit from a streamlined onboarding process which not only saves time and money, but creates a positive first impression for new hires.
Why is HR Onboarding Software so important?
HR Onboarding Software has completely revolutionized the hiring process. Manual onboarding can be a long and arduous process and easily made mistakes can be hard to spot but can end up costing the business. HR onboarding software saves time and money whilst boosting productivity. Not to mention that software increases employee engagement, helping new hires feel more informed and more in control of the onboarding process. Onboarding software improves the experience for both employees and employers, whilst limiting costs and maximising efficiency.
HR Onboarding Software creates automated workflows, which direct new hires from task to task. Once employees have correctly inputted the information, it will be sent to the department that needs it. This means that the HR department spends less time answering unnecessary questions. Therefore, onboarding becomes employee self-service.
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