Timesheet software guide: 10 tools compared

With an increasing number of employees now working from home, it’s becomingmore important than ever for businesses to use reliable timesheet software to keep track of employee hours. Especially given that, according to a survey by Forbes,69% of employees admit that they don’t track their time accurately, and 50% also estimate that a quarter of their time at work is wasted. 

But with so many solutions on the market, how do you pick a solution that aligns with the specific needs of your business?

To help you out, we have created thisin-depth guide to online timesheet software. We will compare10 employee timesheet software toolsand explain thefeatures, pros and consof each solution.

10 Timesheet software tools compared 

Employee timesheet software tools help organizationstrack the time that employees spend on different tasks and projects. The righttime clocksolution can serve as a platform for your employees torecord their work hoursso that you can accessdetailed timesheets and time-tracking reports. Furthermore, although useful for all types of businesses, this form ofpeople management softwarecan be especially beneficial forremote employee time tracking.

The benefits of using timesheet software includeimproved time management, increased productivity, and accurate billing and invoicing. What’s more, employee timesheet software can also help youmonitor employee performance, identify areas for improvement, and make data-driven decisions relating to employee scheduling. As a result, all this helps youimprove efficiency, streamline your processes, and gain a better understanding of how your employees are using their time.

However, choosing the best solution for your business can be challenging. To help you out, let’s compare10 popular timesheet software toolsto help you decide. In this comparison, we will discuss thefeaturesincluded in each solution,discuss prices, and outline thepros and consof investing in each solution.

Factorial’s timesheet software

Factorial’s timesheet software, included in ourall-in-oneHR softwaresolution, offers an intuitive way totrack employee hoursandmanage leave requests, absences, and overtime. With a simple,modern interface, employees can use theclock-in systemto easily record their hours and view their timesheets. Managers then have access to real-time data, includingtime and attendance signingand time and expense tracking. They can also quicklyapprove or reject time-off requests.

Factorial’s timesheet software also includescustomizable reportsthat help HR and payroll teams streamline processes and minimize errors. In addition, our software supports flexible working arrangements such asremote work, part-time hours, and flexible schedules. Plus, our software integrates with other HR management tools like payroll and benefits administration to provide a comprehensive solution for managing employee time and attendance.

Additional features include:

• Customizable timesheets that you can adapt to the specific needs of your business.
• Automatic reminders for employees who forget to clock in or out.
• A mobile app that allows employees to track their hours on the go and provides access to real-time reporting features.
• Strong security features, including data encryption and two-factor authentication.
• Integrations with other tools including Slack, Google Calendar, and Zapier.
• A simple and intuitive interface that makes it easy for employees to log their time and track their projects.
• Excellent customer support and regular software updates.

Factorial offers a14-day free trial for new users. You can find out more about Factorial’s pricing planshere.

Time Doctor

Time Doctor is atime-tracking and productivity management tooldesigned to help businesses and individuals track their work hours and increase their productivity. The online timesheet software includes a range of features, such astime tracking for individuals and teams, project tracking, and task management. It also offersdetailed reportson time usage and productivity, as well asintegrationswith popular tools such as Trello, Asana, and QuickBooks. 

Time Doctor can also be used for employee monitoring and includes features such aswebsite and application tracking, keystroke logging, and screenshot capture. Additionally, Time Doctor offers amobile appfor on-the-go time tracking and management.

Pricing:

Time Doctor offers three pricing plans:Basic, Standard, and Premium. The Basic plan starts at $8 per user per month and the Standard plan starts at $12 per user per month. The Premium plan starts at $24 per user per month. Pricing varies according to the number of users and payment frequency.

Pros:

• Features for time tracking, project management, and productivity management
• Integrates with popular tools such as Trello, Asana, and QuickBooks
• Mobile app for on-the-go time tracking
• Employee monitoring features

Cons:

• Some users have reported difficulty navigating the software
• Users also report that the employee monitoring features can be a bit invasive
• Issues with the accuracy of time tracking and reporting
• Pricing may be high for some businesses

Clockify timesheet software

Clockify’s employee timesheet software includes features forindividual and team time tracking, project management, and task management. The software also includes a dashboard forreal-time monitoring, integrations with third-party tools, and detailed reports on time usage and productivity. 

Clockify is also available as abrowser extension and mobile appfor on-the-go time tracking. Additionally, it offers a free plan and affordable pricing options for businesses that need more advanced features.

Pricing:

Clockify offers a free plan as well as three paid plans:Basic, Standard, and Pro.The Basic plan starts at $4.99 per user per month, and the Standard plan starts at $9.99 per user per month. The Pro plan starts at $29.99 per user per month.

Pros:

• Includes a range of features for time tracking, project management, and task management
• Software includes a dashboard for real-time monitoring and detailed reports on time usage and productivity
• Available as a browser extension and mobile app for on-the-go time tracking

Cons:

• Some users have reported difficulty with integrations and syncing across different devices
• Advanced features are only available with paid plans
• Limited customization options for reports and dashboard
• Reported issues with the accuracy of time tracking and reporting

RescueTime

RescueTime’s online timesheet software helps employees and teamsunderstand their digital habits and optimize their time. Features of RescueTime includeautomatic time tracking of computer and mobile usage, website and application tracking, categorization of activities by productivity level, detailed reports on time usage, and daily and weekly productivity scores. 

RescueTime’s time-tracking solution also includes aFocusTime featurethat you can use toblock distracting websitesduring work hours as well asintegrationswith other tools such as Trello and Slack. The software is available as adesktop and mobile appfor on-the-go time tracking and management.

Pricing:

RescueTime offersa free plan with basic features and a premium plan for $12 per month. The premium plan includes additional features such asdetailed reports, alerts, and goal setting. RescueTime also offers a team plan for businesses starting at $6 per user per month.

Pros:

• Automatic time tracking of computer and mobile usage
• Detailed reports on time usage and productivity levels
• FocusTime feature to block distracting websites during work hours
• Free plan with basic features

Cons:

• Premium plan required for advanced features such as alerts and goal setting
• Limited customization options for reports and dashboard
• Some users have reported inaccuracies in tracking certain activities
• Mobile app reportedly drains batteries quickly

EverHour

EverHour’s software for timesheet tracking has been designed forbusinesses of all shapes and sizes. Features includetime tracking, project and task management, invoicing, and reporting. Users can track the time they spend on tasks and projects using adesktop or mobile appand assign time budgets to individual tasks or projects. 

EverHour’s tool also includesproject and task management featuressuch as status updates, comments, and attachments. Plus, managers can accessreporting featuresto monitor project progress and productivity, includingtime and budget summaries, billable and non-billable hours, and team utilization.

Pricing:

EverHour offers afree plan for up to 5 userswith basic features. Itspaid plansstart at $7 per user per month for theTeam plan, and $14 per user per month for theAgency plan, which includes additional features such as project budgets, forecasting, and custom reporting.

Pros:

• Flexible timesheet app can be tailored to any needs
• Good solution for remote teams as it is a cloud-based solution
• Accurate time recording and transparent audits 
• Customizable and professional-looking invoices

Cons:

• Might not be suitable for small businesses
• Limited integrations with other business tools
• Limited customization options for reports and invoice templates
• Users have reported occasional glitches and bugs
• No offline mode available.

Scoro timesheet software

Scoro’s employee timesheet software includes a range of tools forefficient time tracking, team collaboration, reports, and billing. You can also use the solution tomanage projects, clients, and finances. 

Top features include time tracking and time billing, real-time dashboards, time & work reports, and project & task management. The solution also includes features for CRM, billing automation, and invoicing.

Pricing:

Pricing starts from $26 month per user for theEssential Plan, which includes basic features such as project management, task management, time tracking, and a basic CRM.

Stepping it up, theWork Hub Planstarts at $44/user/month and includes additional features such as team collaboration, advanced reporting, and customizable dashboards.

Finally, pricing for theUltimate Plan, which includes custom integrations, advanced security, and dedicated support, is customized according to each business’s needs. 

Pros:

• Comprehensive and all-in-one solution for project management, time tracking, invoicing, and CRM
• Robust reporting and analytics features for tracking project progress, team performance, and financials
• User-friendly and intuitive interface with customizable dashboards and workflows

Cons:

• Expensive pricing, especially for smaller businesses
• Steep learning curve and may require additional training for optimal use
• Limited customization options for invoice templates and reports
• Some users have reported occasional glitches and bugs
• Limited customer support

Minute 7

Minute7 is a time-tracking and invoicing software designed forservice-based businesses. Features of the timesheet tracking software includeproject planning and scheduling, task assignment and tracking, team collaboration tools, real-time progress updates, and customizable workflows. Minute 7’suser-friendly interface and intuitive designmake it easy to use and accessible for teams of all sizes and skill levels.

Pricing:

Minute7 offers a 14-day free trial. After the trial period, pricing starts at $8 per user per month for the basic plan and goes up to $12 per user per month for the professional plan.

Pros:

• Best for shift scheduling
• Simple and intuitive user interface
• The software integrates with a number of popular project management tools
• Minute7 offers customizable invoice templates and reports, as well as the ability to set billable and non-billable rates

Cons:

• Limited features and no access to advanced reporting or team collaboration tools
• No mobile app, so you can’t track time on-the-go
• No automatic invoicing, so users must manually create and send invoices

Harvesttimesheet software

Harvest’s online timesheet software offers a range of features to help businesses manage their time and finances more effectively. Key features of Harvest includetime tracking from any browser and device, real-time reports on time spent, and integrations for tracking time across all your favorite project management tools. Moreover, the solution also includes tools for managing projects, includingtask lists, team collaboration features, and project budget tracking.

Pricing:

Harvest provides a range of pricing plans to accommodate the varying needs of businesses. The basic plan, which offers standard time tracking and invoicing features, starts at $12 per user per month. This plan is a good option for businesses looking for basic time tracking and invoicing functionality. For businesses that require more advanced features, the advanced plan may be a better fit. Starting at $49 per user per month, this plan includes additional project management and team collaboration tools that can help businesses streamline their workflows and improve productivity. Finally, for larger organizations with unique needs, Harvest offers custom enterprise plans that provide tailored functionality and support.

Pros:

• Best for mid-sized companies
• Simple and easy-to-use interface that is user-friendly for all skill levels
• Comprehensive time tracking and project management features
• Integration with a wide range of third-party tools such as accounting software and project management software.

Cons:

• Lacks real-time employee monitoring
• Limited reporting and analytics capabilities compared to other similar software
• Limited customization options and reporting features
• Inability to track employee attendance and time off
• Expensive pricing plans can be costly for smaller businesses

BeeBole

BeeBole is an intuitive cloud-based time tracking and project management software designed to improve the efficiency of businesses. One of its core features is the ability to track billable and non-billable hours with ease and set hourly rates for different projects and clients . Additionally, BeeBole’s timesheet software includes comprehensive project management tools that allow businesses to track tasks, allocate resources, and manage project budgets more effectively. Moreover, the software generates detailed reports that provide businesses with insights into their time usage and overall project performance.

Pricing:

BeeBole offers a range of plans, with prices starting at $5 per user per month for the basic plan. There is also a free 30-day trial available for businesses to test the software before committing to a subscription.

Pros:

• Reporting and analytics features for monitoring employee productivity, project progress, and budget tracking
• User-friendly interface with customizable features
• Integration with third-party tools such as QuickBooks, Zapier, and Google Calendar.

Cons:

• Limited customization options for reports
• Some users have reported issues with syncing data between different devices
• Lack of mobile app functionality for some features
• Limited customization options for invoices and billing
• Some features, such as the ability to add expenses, are only available on higher-tier plans

Toggl Track timesheet software

Toggl Track’s timesheet software provides a comprehensive set of tools to aid users in managing their time effectively. In addition to its web, desktop, and mobile apps , the software also offers features such as a timer and manual input for logging hours . Additionally, users can keep track of their time spent on specific tasks or projects and submit timesheets for approval. The software’s automatic tracking, customizable tags, and project management tools provide even greater flexibility and control. Moreover, the software generates detailed reports that allow users to analyze their time usage and identify areas for improvement.

Pricing:

Toggl Track offers flexible pricing plans to suit the needs of businesses of all sizes. The free plan, available for up to 5 users, provides limited features but is a good way for small teams to get started with time tracking. For businesses that require more advanced features, Toggl Track offers paid plans with varying levels of functionality. For example, the Starter plan, priced at $10/user/month, provides team tracking and a project dashboard to help businesses stay on top of their projects. And for businesses that require more advanced functionality, the Premium plan, priced at $20/user/month, includes features such as billable rates and time audits. Finally, Toggl Track’s Enterprise plan is customizable and provides additional features, such as a dedicated account manager and single sign-on (SSO).

Pros:

• Toggl Track integrates with a wide range of applications and tools, including project management and accounting software
• Detailed time reports and summary reports
• A mobile app that makes it easy to track time on the go

Cons:

• Limited invoicing and project management features
• Pricing can be more expensive than other time tracking tools
• Interface isn’t very intuitive, making it difficult to navigate and use efficiently

Weighing your options: Finding the best timesheet software 

So, what’s the bottom line?

Ultimately, when it comes to selecting the best timesheet software for your business, a strategic approach is essential . This means that you need to understand the specific needs and requirements of your organization . In other words, you need to identify your objectives and determine which features are essential for your business . Secondly, make sure you choose a solution that is user-friendly, intuitive, and easy to navigate to ensure that your team members can use it effectively. Finally, researching the level of training and support provided by each software vendor is crucial as it can have a significant impact on the overall usability of the software. That way, you can be confident that help will be readily available in case any issues arise.

OurHRISticks all these boxes.

For one thing, with Factorial’s timesheet software, you can easilycreate and manage employee schedules, track employee time and attendance, and generate accurate timesheets. Moreover, the software includes auser-friendly interfaceandintuitive reporting toolsthat can help you quickly identify and resolve any issues related to employee time tracking. As a result, this cansave you valuable timeand help you create amore efficient systemfor managing employee time and attendance.

Finally, and best of all, oursupport teamis available to answer all your questions, share guidance, and resolve any potential issues that you might have. We also offertraining through webinars and video tutorials. Plus, we have created acomprehensive knowledge base with articles on the various features and functionalities included in our employee timesheet software. That way, you can be sure that you are getting the most from our time-tracking solution and, as a result, you can rest assured that your HR processes will run smoothly and efficiently.