Managing HR should not mean typing the same employee information over and over again, entering it into one system after another. Yet many businesses still copy employee data manually across separate tools. This takes up a lot of your valuable time and makes it easier for mistakes to slip through. HR software integrations solve this problem.
Integrating all of your tools with your HR system helps solve this problem by having all the platforms you use for work share employee data automatically. Instead of jumping between platforms, your HR team can keep key details in sync across the systems they use every day. That means less admin work for you and more time to focus on employees.
With the right integrations, you can connect your HR software with payroll, recruiting, IT, benefits, finance, travel, and workplace management tools. HR integrations bring these workflows together in one place, helping your business keep employee information up to date as your team grows.
What are HR software integrations?
HR software integrations are connections between your HR platform and other business tools. They let data move between systems automatically, rather than asking someone to export a spreadsheet, clean it up, and upload it somewhere else.
For example, when a new employee joins your company, an HR integration can send their approved details from Factorial to your payroll system, applicant tracking system, email tools, IT tools, or benefits platform. This saves your team from entering the same name, start date, job title, or pay details more than once.
An integration can work in different ways. Some sync data both ways, while others send data from one platform to another. Some run right away, while others run at a set time, such as at the end of a payroll cycle. What matters is that the right people have the right information in the right tool.
Factorial’s integrations marketplace includes categories for payroll, recruitment, talent management, benefits, IT, travel, ERP, learning, and access management. This gives HR teams more ways to connect the tools they already use. What makes Factorial even more useful for HR teams beyond the possibilities that HR integrations open up is how AI runs workflows throughout Factorial, acting as an assistant you can outsource certain cumbersome tasks to, freeing up even more of your time so you can focus on strategy instead of admin.
Why your business needs HR software integrations
As your company adds more employees, your HR processes often become harder to manage. You may use one tool for time off, another for payroll, another for hiring, and another for company devices. When these tools do not connect, your team has to move information between them by hand.
That manual paperwork takes too much time and can lead to mistakes. A change in payroll info might not make it into the payroll system, leading to someone not receiving the correct amount of pay that month. A new hire may not get their laptop on time, delaying when they can start. An employee who leaves the company may still have access to software they no longer need, which is not only a waste of money, but it is also a security risk.
HR software integrations help close these gaps. Instead of treating each tool as a separate system, you can build a connected workflow around your employee data. Your HR platform can become the place where employee details start, while other tools get the information they need to do their jobs.
Benefits of HR integrations
The examples of how you can save time and avoid errors can make a big difference for small and mid-sized businesses. Lean HR teams often need to handle hiring, onboarding, time off, payroll prep, employee records, and employee questions at the same time. Connecting systems cuts down on repetitive tasks and gives teams more room to focus on people. Next, we take a look at few other benefits you may not realize HR software integrations bring.
No double typing
Without integrations, HR teams often type the same information into several systems. A new employee’s name, home address, start date, manager, job title, salary, and bank details may all need to be entered more than once.
An HR integration cuts down on this repeat work. You can enter approved employee information in Factorial and share it with connected tools. This gives your team more time for work that needs a human touch, such as helping a new hire settle in or answering employee questions.
Fewer mistakes
Manual data entry makes it easy for small mistakes to creep in. A misspelled name, wrong start date, outdated job title, or missing pay change can cause problems across payroll, benefits, and IT.
When systems share data automatically, there are fewer chances for information to get lost or changed by mistake. Your records are also easier to check because teams are not working from different versions of the same employee file.
Faster onboarding
Onboarding often involves several teams. HR needs to set up (and keep) employee records, according to the DOL. Payroll needs pay details. IT needs to create accounts and prepare equipment. The hiring manager may need to plan training and introduce the new hire to the team.
Integrations help these steps move forward faster. Once a new hire’s details are ready in your HR system, connected tools can help kick off the next tasks. For instance, Factorial can work with Outlook through Zapier to send custom welcome emails as part of the preboarding workflow or notifications based on a new hire event.
Better data
Employee data changes all the time. People move to new teams, change roles, take time off, update their personal details through an employee portal, or leave the company. If those updates stay in only one system, other tools can quickly fall behind.
Connected HR tools help keep details matching across the platforms your business uses. This gives managers, HR, finance, and IT a clearer view of the workforce and helps them make decisions based on current information.
Smoother employee experiences
Employees notice when workplace processes are slow or confusing. They may have to repeat information, wait too long for system access, or deal with a payroll issue caused by an outdated record.
When HR, payroll, IT, and benefits tools work together, employees can get a smoother experience. They can start work with the right tools, receive timely updates, and spend less time chasing down answers.
List of useful HR integrations
The best HR integrations depend on your business, your current tools, and the problems you want to solve. Start with the processes that take the most time or cause the most repeat work.
HR software integrations for payroll
Payroll is one of the most useful areas to connect with HR software. Payroll teams need accurate details on employees, contracts, pay changes, time off, time worked, expenses, and extra payments. When that information lives in separate tools, payroll prep can turn into a long process of file exports and checks, especially when setting up payroll for a small business.
A payroll integration can help send the right HR data to your payroll tool. This can cut down on manual entry, help teams get ready for payroll faster, and lower the risk of data mismatches. Factorial offers a wide range of payroll integrations, so businesses can look for a connection that fits their payroll setup.
- Sage Payroll: Sage offers business tools for accounting, payroll, payments, and other financial tasks. Its Factorial integration helps sync employee data between systems, so teams can avoid duplicate work. It can support updates for new hires, employee changes, terminations, and payroll supplements.
- Cimplx: Cimplx is a cloud payroll solution that helps businesses handle payroll processing, pay rules, and reporting. Its connection with Factorial can send employee data, contracts, time off, time tracking, supplements, and expenses to Cimplx with one click. That means less time spent building files and checking formats before payroll runs.
- Payflow: Payflow gives employees access to earned wages and helps businesses support financial well-being without changing their usual cash flow. When connected with Factorial, it can sync employee details automatically, create or update employee profiles, and send payroll supplements at the end of a payroll cycle.
Check out our full list of payroll integrations to find the right one for your needs. Before you choose, think about what information must move between systems, how often it needs to update, and whether your payroll provider supports your location and setup.
HR integrations for recruitment and ATS
Recruiting software and applicant tracking systems, also called ATS tools, help hiring teams post jobs, track candidates, schedule interviews, and make offers. But the hiring process should not stop when a candidate accepts an offer.
Connecting your recruiting tools with HR software helps turn a successful candidate into a new employee with less manual work. Instead of retyping candidate details into your HR system, your team can move approved information over and get onboarding started sooner.
- Indeed: Helps businesses sync job posts and candidate applications.
- Workable: Helps teams sync hiring data and manage new employees across platforms.
- Greenhouse: Can add hired candidates to Factorial automatically.
- Pipplet: Helps teams send language tests and review results during hiring.
- Teamtailor: Syncs candidate profiles for easier employee setup after hiring.
- Verified First: Supports background checks with automated hiring data sync.
- LinkedIn: Helps teams support their talent acquisition work.
- JOIN: Helps simplify hiring and reach a wider group of candidates.
These recruitment and ATS integrations can help your recruiting and HR teams work as one team. Recruiters can focus on finding the right people, while HR can get a head start on onboarding once a hire is confirmed.
Integrate HR software with talent management apps
Talent management is about helping employees grow after they join. This can include performance reviews, feedback, goals, career growth, assessments, employee recognition, and team well-being.
When talent apps connect with your HR system, your people data is easier to keep current. Managers do not need to create duplicate employee profiles in every tool, and HR can spend less time updating user lists.
- Hrider: Helps improve talent management and people processes.
- Nailted: Syncs employee data, tracks performance, and supports better decisions.
- Flowmium: Helps teams create legally secure and meaningful job references.
- CogniFit: Syncs user data and can automate profile creation for cognitive assessments.
- Reaction Club: Keeps employee data in sync for team-building and wellness activities.
- Monotree: Syncs employees from Factorial to help businesses put people first.
These tools can give managers better support for regular conversations with employees and one-on-one meetings. They also help HR teams keep performance and development programs from turning into another spreadsheet that gets lost.
Benefits integrations for HR
Benefits are a key part of the employee experience, but they can be hard to manage when employee data changes often. New hires may need to enroll, employees may change plans, and payroll deductions may need to match benefit records.
- Figures: Helps teams run compensation analysis using market benchmarks.
- Cobee: Helps automate and simplify employee benefit plans.
- Alan: Helps make health insurance management easier.
- Wellhub: Helps businesses manage wellness programs and give employees access to benefits.
- Santander: Offers employee advantages and benefits.
A benefits integration can help keep employee details aligned between HR, benefits, and payroll. This makes it easier to manage enrollment and gives employees a clearer experience.
IT integrations for HR software
HR and IT need to work closely together, especially during onboarding and offboarding. A new hire needs accounts, devices, access to apps, and clear communication before day one. When an employee leaves, IT needs to know quickly which access should be removed.
IT integrations can help HR teams set up these steps in a more organized way. Factorial’s marketplace includes tools for communication, reporting, identity, device management, project work, and automation.
- Microsoft Power BI: Syncs company data for live reports and interactive insights.
- Zapier: Helps move data between apps and build custom automations.
- Microsoft Outlook Mail: Can send automatic emails and notifications for hiring, time off, and other HR events.
- Microsoft Outlook Calendar, Google Calendar, and Apple Calendar: Help keep approved time off and company events visible.
- Slack, Microsoft Teams, and WhatsApp: Let teams manage selected HR tasks and communication in the tools they use every day. The Factorial integration with WhatsApp brings HR tasks directly into WhatsApp, giving managers and employees quick access to workforce information and time tracking without leaving the app.
- Google Workspace: Supports collaboration and communication across the business.
- Microsoft Azure, Okta, and JumpCloud: Help businesses manage sign-in access, user details, and security.
- Jira and Monday: Help teams organize projects, tasks, and employee data workflows.
- Setyl: Support device and IT asset management for onboarding and offboarding.
- Borneo: Help with privacy, software use, license management, and user setup.
For example, Factorial can work with Outlook through Zapier to send an email after a selected HR event. Teams can choose the trigger, pick recipients, add a subject and message, test the workflow, and turn it on.
HR software integrations for Access & Space management
Businesses with offices, warehouses, retail locations, or shared spaces may need to manage building access, attendance, desks, and workplace equipment. Connecting these systems with HR software helps workplace data stay in step with employee changes.
For example, a new starter may need access to an office and a desk assignment. A change in work schedule may affect time tracking. When someone leaves, the business may need to remove building access quickly.
- Desky: Syncs employee data and helps manage office spaces.
- Suprema: Supports attendance tracking through secure biometric tools.
- ZKTeco: Sends time-tracking details from terminals to Factorial payroll without manual data entry.
- Okta: Helps manage access and strengthen security.
- Innux: Offers biometric tools for secure time tracking.
- Control iD and Phuc: Help businesses manage attendance, clock-ins, clock-outs, and security.
- Corma: Helps monitor software use, manage licenses, and automate user setup.
- Siit: Uses AI to help service desks run workflows across internal operations.
These integrations can help HR, facilities, and IT work from the same employee changes instead of passing requests back and forth by email.
Travel integrations for HR software
Business travel creates its own set of admin tasks. Teams may need to book trips, track spending, update traveler profiles, and make sure expenses reach the right system.
Travel integrations can pull employee information from your HR platform, helping reduce repeat setup work and keeping traveler records current.
- TravelPerk: Syncs employee details to help businesses manage travel more smoothly.
- FREENOW for Business: Helps automate mobility management and keep travel expenses accurate.
- Cabify: Helps employees book reliable rides for business travel.
ERP HR integrations
Enterprise resource planning, or ERP, tools help businesses manage areas such as finance, projects, purchasing, and operations. HR data often needs to flow into these tools so finance and operations teams can work with current employee, project, time, and expense details.
Connecting HR software with an ERP can cut down on manual month-end work and give finance teams a clearer picture of labor costs.
- Microsoft Dynamics NAV: Syncs employee data and time tracking.
- SAP Business One: Can sync employee data, agreements, documents, and project information.
- Microsoft Business Central: Helps automate HR and finance workflows, including employee data sync.
- Oracle NetSuite: Syncs projects, time records, and employee data.
HR integrations for learning
Learning tools help businesses train employees, build skills, and manage development programs. But learning platforms work best when employee profiles, teams, and manager details are current.
An HR integration for learning can make it easier to create and update user profiles in learning software. This means HR and learning teams spend less time managing access and more time building useful training.
- isEazy: Syncs employee data for online training.
- Sana: Automates user data sync and supports learning management.
- Simbel: Simplifies employee data sync between Factorial and Simbel.
Integrate your tools with Factorial
Factorial is an AI business management platform that brings together people, finance, and IT workflows. It works with your team to free up time, helping you manage daily work without switching between disconnected tools all day.
You can explore ready-made connections in Factorial’s integrations marketplace or use Zapier to connect with hundreds of other tools. Businesses that need a custom setup can also use Factorial’s public API.
Start by looking at your biggest HR bottleneck. It may be payroll prep, onboarding, employee access, recruiting handoffs, travel expenses, or benefits updates. Then choose an integration that removes the most repetitive work and helps your teams keep employee data in sync.
FAQs
An HR software integration connects your HR platform with another business tool, such as payroll, recruiting, IT, benefits, or accounting software. It lets approved data move between systems, reducing manual work.
A payroll integration can help send employee, contract, time-off, time-tracking, expense, and pay data to payroll. This can speed up payroll prep, reduce duplicate entry, and help lower the risk of mistakes.
Yes. HR integrations can help kick off onboarding work after a new hire is added, such as setting up employee records, sharing details with payroll, sending welcome emails, or starting IT requests.
Factorial has an integrations marketplace with apps across payroll, recruiting, talent, benefits, IT, travel, ERP, learning, and access management. It also supports Zapier and a public API for businesses that need more custom connections.
Start with the process that causes the most manual work or errors. Check which data needs to sync, which direction it should move, how often it should update, and whether the integration works with your current software and business location.
