Goodbye, scattered documents: Clikalia’s new centralized approach

Clikalia is a Spanish property tech company with an international presence, transforming the real estate industry through an innovative, transparent, and sustainable approach. It offers comprehensive solutions that simplify, streamline, and address every need within the residential sector. Since its founding in 2018, Clikalia has grown into one of the leading scaleups in Spain and across Europe.

Real estate

400 employees

Madrid, Spain

Clikalia Hero

The challenge: Managing and distributing documents without headaches

All manual tasks related to documents were taking up a significant portion of the People team's time. Their existing system simply wasn’t built to keep up with the demands of a fast-growing workforce.

What did that mean? Less control. Clikalia had to put in double the effort to handle the manual workload while trying not to miss any critical details.

Documents scattered across different platforms

Keeping documentation organized was key to ensuring smooth operations. But the time Clikalia’s team was spending managing it across multiple tools quickly became unsustainable.

Complex payroll processes

Payroll management is one of the most critical functions within any company. Keeping track of all the interactions that impacted the totals was becoming increasingly difficult.

Sensitive information protection

Onboarding and offboarding both involve handling sensitive payroll data. Clikalia needed a reliable system to securely manage and protect that information.

The solution: A software that centralizes and manages all data

With Factorial, Clikalia streamlined the way they centralized information, eliminating many challenges related to managing employee onboarding and offboarding, as well as the documents supporting the payroll management at each step.

The best part? The implementation of Factorial was gradual, enabling the team to seamlessly adopt the new solution. Another big win for the HR team!

Document management

Document management

The HR team no longer had disorganized information and transitioned to a centralized folder system.

Electronic signatures

Electronic signatures

With this tool, Clikalia gained better control over the signature status of each document and made the administrative process easier for their team members as well.

Payroll issues

Payroll issues

Managing payroll became much easier by automating many processes that were prone to human error.

Clikalia office

“Factorial is a great tool to keep everything running smoothly. It allows us to track signatures and monitor each employee’s status, helping us stay compliant without the hassle.”
Víctor OrtegaHR Manager

Use Factorial’s modules to improve your document management, just like Clikalia did.

Get in touch and learn how you can automate your company’s processes.