New Recruitment Era: Maleo automated their recruitment with AI

Maleo specializes in offering integrated office management services, ensuring efficient, high-quality operation in each of its centers. To meet its clients' needs, the company's daily mission is to ensure that its buildings are fully operational.

Real Estate

60 employees

Lisbon, Portugal

Maleo's success story with Factorial

The challenge: lack of digitalized processes

Maleo experienced a rapid expansion with additional centers opening up which caused their HR team to be faced with a big problem: managing a growing number of employees and ensuring agile and efficient processes - without compromising the customer experience.

The absence of digitized processes increased the administrative burden, hampered communication between teams, and reduced the visibility of essential data for decision-making. In addition, managing hires, and documents and, at the same time, preserving the organizational culture has become an even greater obstacle, overwhelming the HR team. Ultimately, with a growing team and increased workload, completing recruitment and other HR tasks manually no longer made sense.

Decentralized information

Employee information, timesheets, contracts, and other vital company documents were scattered. As a result, their HR team had to search across different systems and locations to retrieve these documents. Resulting in disjointed management of administrative processes.

Poorly automated recruitment

Their recruitment process wasn't streamlined. CVs were received via emails and external platforms, which made it difficult to analyze and screen applications due to the lack of centralization. Delays in recruitment meant delays in expanding their team.

Manual administrative tasks

Repetitive tasks took up a lot of the HR team's time, which limited their focus on strategic areas such as talent development and engagement. This impacted the whole team's productivity as critical roles were not being filled in a timely manner.

The solution: quick & seamless recruitment and onboarding

The results achieved with Factorial have transformed Maleo's HR routine, promoting speed and efficiency thanks to the automation of administrative processes, which has significantly reduced the time spent on repetitive tasks. This minimized HR mistakes and lowered their workload thanks to Factorial AI.

Recruitment has become more agile and organized. With the support of artificial intelligence, CVs are scanned quickly, matches are created faster, and the recruitment process is significantly shorter. Additionally, centralizing employee information in one place has provided greater transparency and security, guaranteeing data confidentiality and simplifying workflows in onboarding processes.

Recruitment

Recruitment

Creation, sharing, and selection of CVs in three simple steps, through a single recruitment and selection platform with integrated artificial intelligence.

Documents

Documents

Secure storage of payslips, contracts, licenses and other documents, shared when necessary, without the need to send dozens of emails to employees.

Onboarding

Onboarding

The best employee experience from day one, with automated workflows and tasks. Help your new hires get adjusted quickly.

Engagment

Engagment

Reinforcement of the company culture, support and inspiration for the team with interaction and community tools.

How Factorial supported Maleo

“Automating the process of sending recruitment invitations saved me a lot of time. Even better, artificial intelligence helps us to screen more efficiently.”
Joana SantosPeople and Culture Manager

Enhance your team's productivity with Factorial

Factorial automates time-consuming tasks & optimizes workflows so you can focus on growing your team.