New Recruitment Era: Maleo automated their recruitment with AI
Maleo specializes in offering integrated office management services, ensuring efficient, high-quality operation in each of its centers. To meet its clients' needs, the company's daily mission is to ensure that its buildings are fully operational.
Real Estate
60 employees
Lisbon, Portugal
The challenge: lack of digitalized processes
Maleo experienced a rapid expansion with additional centers opening up which caused their HR team to be faced with a big problem: managing a growing number of employees and ensuring agile and efficient processes - without compromising the customer experience.
The absence of digitized processes increased the administrative burden, hampered communication between teams, and reduced the visibility of essential data for decision-making. In addition, managing hires, and documents and, at the same time, preserving the organizational culture has become an even greater obstacle, overwhelming the HR team. Ultimately, with a growing team and increased workload, completing recruitment and other HR tasks manually no longer made sense.
Decentralized information
Employee information, timesheets, contracts, and other vital company documents were scattered. As a result, their HR team had to search across different systems and locations to retrieve these documents. Resulting in disjointed management of administrative processes.
Poorly automated recruitment
Their recruitment process wasn't streamlined. CVs were received via emails and external platforms, which made it difficult to analyze and screen applications due to the lack of centralization. Delays in recruitment meant delays in expanding their team.
Manual administrative tasks
Repetitive tasks took up a lot of the HR team's time, which limited their focus on strategic areas such as talent development and engagement. This impacted the whole team's productivity as critical roles were not being filled in a timely manner.
The solution: quick & seamless recruitment and onboarding
The results achieved with Factorial have transformed Maleo's HR routine, promoting speed and efficiency thanks to the automation of administrative processes, which has significantly reduced the time spent on repetitive tasks. This minimized HR mistakes and lowered their workload thanks to Factorial AI.
Recruitment has become more agile and organized. With the support of artificial intelligence, CVs are scanned quickly, matches are created faster, and the recruitment process is significantly shorter. Additionally, centralizing employee information in one place has provided greater transparency and security, guaranteeing data confidentiality and simplifying workflows in onboarding processes.
Recruitment
Creation, sharing, and selection of CVs in three simple steps, through a single recruitment and selection platform with integrated artificial intelligence.
Documents
Secure storage of payslips, contracts, licenses and other documents, shared when necessary, without the need to send dozens of emails to employees.
Onboarding
The best employee experience from day one, with automated workflows and tasks. Help your new hires get adjusted quickly.
Engagment
Reinforcement of the company culture, support and inspiration for the team with interaction and community tools.
“Automating the process of sending recruitment invitations saved me a lot of time. Even better, artificial intelligence helps us to screen more efficiently.”
Enhance your team's productivity with Factorial
Factorial automates time-consuming tasks & optimizes workflows so you can focus on growing your team.
